UCOP Human Resources
Payroll
Payroll Services at UCOP ensures accurate and timely compensation for employees while providing expert support on payroll-related matters. We work closely with departments and employees to manage payroll actions, maintain compliance with UC policies and facilitate smooth financial transactions. Our team is dedicated to delivering efficient payroll solutions and exceptional service to support the UC Office of the President workforce.
Our services include:
- Corrections to on-cycle pay
- Supplemental ongoing payments
- Special one-time payments
- Salary and benefit cost transfers
- On/off-boarding
- Job data updates and corrections
- Time & Attendance
- UCPath
Contact our Payroll Team
Payroll Resources:
Forms
Alternative Work Schedule Programs
Programs are available for UCOP employees who wish to consider an alternative work schedule through time reduction programs and flex schedules such as ERIT.
Compensatory Time Off (CTO) Election
Non-exempt employees at UCOP have the option to elect either compensatory time off or monetary payment for any overtime worked.
Funding Change Worksheet PDF
Funding change worksheet
I-9 and Instructions PDF
Employment Eligibility VerificationUsed for new hires, transfers and rehires.
Multi-Location Appointment / Interlocation One-Time Payment form PDF
To be used for payroll actions that require an employee to have active appointments at multiple locations simultaneously.
New Hire Forms
Available as individual forms within a bundle.
Payroll Action Form PDF
For new hire, rehire, transfer, reclassification, promotion, demotion, TOPS to career, equity, stipend and other salary actions.
Payroll Separation Form XLSX
For HR business partners' use.
Supervisor Change Form PDF
Use this form to update supervisor or timesheet approver assignments. Submit changes when a supervisor assumes new direct reports, leaves UCOP, or when temporary coverage is needed for timesheet approvals.
UC W-4/DE 4 Link
UCPath; Employee Actions; Income and Taxes; CA State W-4 Tax Information
Services
New Hire Process
Overview of the new hire process, department procedures and special instructions for hiring at remote locations.
Payroll and Personnel Actions
Information on actions such as employee status change, leaves of absence, appointment renewal, reclassification, etc.
Separations
Details of the employee separation process and how separation payroll checks are handled.
Transfer and Rehire Process
Procedures for interdepartmental transfer and rehire of retired employees.