Microsoft OneDrive

Availability: UCOP

Service Description
Microsoft 365’s OneDrive is a cloud-based service that provides secure file storage and sharing,  and allows UCOP and non-UCOP people to collaborate on documents. With OneDrive, users are able to share files and folders while controlling access, comment directly on files, manage and preview files in various formats, and access content through all major browsers and through mobile devices running iOS, Android and Windows mobile.

OneDrive seamlessly integrates with other Microsoft 365 services and provides a storage repository for those applications.

How to Access
Log in to https://ucofficeofthepresident.onedrive.com/, enter your UCOP credentials and your OneDrive account will be automatically created.

General Information

  • Default storage limit per user is 1 terabyte
  • Documents stored in OneDrive can utilize the AutoSave function in MS Office
  • Documents stored in OneDrive can be collaborated / edited simultaneously by different users.
  • OneDrive shares many of the same features as Box.
  • Version History can help you restore a file to a previous state 
  • You may sync your OneDrive to UCOP-owned devices

What data can I store in OneDrive?

  • OneDrive should only be used to store P1 and P2 data. P3 and P4 data requires using Box with a classification tag.

Sharing/Data retention information

  • What happens to One Drive data if a user leaves UCOP?
  • Can One Drive documents be shared with external users?
    • One Drive can be shared with external users as long as they have a Microsoft account. (Free, Paid or Work/School)
    • Anonymous links (if enabled) will allow access to data without Microsoft accounts.