Information Technology Services
Managing your records may seem overwhelming. Nevertheless it is essential.
Everyone at UCOP is responsible for properly creating, maintaining, and disposing of their university records. This means that information in all media (electronic or paper) must be readily available, understandable, and useable so that it can support decisionmaking and programs, clarify obligations, and protect rights and privileges. If a record’s retention period has lapsed, per the UC Records Retention Schedule, the record needs to be disposed of in an appropriate manner, except in the case of a records hold.
Records Management at UCOP provides general records management consultation to UCOP departments, including advice about records retention and disposition, records scanning and storage, and document preservation. It also provides training on a limited basis.
The unit maintains the UCOP Central Records Collection, which holds many of the permanent records of the Office of the President. These include reports, policy issuance letters, systemwide committee charge letters, other correspondence, and other significant documents or historical or operational value. RMS conducts searches of the collection upon request.
The unit also maintains the UC Records Retention Schedule in coordination with the campus records management coordinators.
For assistance, contact firstname.lastname@example.org or (510) 987-0399.
Records management consultationAvailability: UCOP
Advice on best practices for managing departmental records
UCOP Central Records CollectionAvailability: UCOP
Permanent collection of documents reflecting UCOP corporate history
UC Records Retention Schedule LinkApplicable: Systemwide
Searchable systemwide records retention schedule
Records searchesAvailability: UCOP
Searches of the UCOP Central Records Collection
Tips and Training
Resources for records management
Records management (systemwide)
Systemwide committee and resources
Building Consolidation Records ProjectAVAILABILITY: UCOP
Records management in preparation for the UCOP building moves
UCOP OnBaseAvailability: UCOP
Secure document management