Building & Administrative Service Center
Commuter Benefits Program
The pre-tax commuter benefits program allows eligible UCOP employees to set aside up to the limit set by the IRS on a pre-tax basis for commuter transportation and parking expenses. The following are the limits for the 2016 tax year:
$255 per employee per month for all public transportation
$255 per employee per month for qualified parking
The program is being administered by Edenred USA, a commuter benefit management company, through their Commuter Check Direct (CCD) website.
See iCommute Guide for registration instructions.
How It Works
You place an order on CCD site to be fulfilled on a monthly basis by the cutoff date, which is the 1st of the month for next month's transit and/or parking expenses. These orders can be a parking order to have your monthly parking fees paid directly to your parking provider by Commuter Check Direct on your behalf, a transit order to have e-cash/passes loaded onto your Clipper card, or a flexible Commuter Check Card Prepaid MasterCard for parking and/or transit expenses. After the cutoff date, CCD provides UCOP information about your order and the cost of the product. UCOP pays CCD for the cost of your order. After receiving payment, CCD processes and fulfills your order. In the meantime, UCOP collects the cost of your order from your paycheck via payroll deduction; the deduction is before tax for up to the IRS limit and after tax for the remaining balance.
CCD Monthly Schedule for Order Processing and Fulfillment
- 1st of month X (this month) - Enrollment/order ends. This is the cutoff date for placing a new order or changing existing order for benefit month Y (next month).
- 18th - 23rd of month X - Orders are processed and shipped/loaded. If you have a monthly direct pay parking provider, a check will be sent to your parking provider to pay for month Y. If you have a Commuter Check Card order, you will receive your card (for 1st time order) and the money will be loaded on your card on the 23rd.
- 21st - 25th of month X - You receive your order for month Y or your parking provider receives payment for month Y. If receiving vouchers, your order will arrive in time for easy redemption for use in month Y.
See also CCD ordering timeline for the exact ordering periods for all twelve benefit months.
Guidelines, Frequently Asked Questions & Instructions
- iCommute Guide, provided by UCOP P&T - Program overview and instructions on how to enroll in the program.
- Employee Quick Guide, provided by Commuter Check Direct - Product overview and general instructions on how to place an order for each product.
- FAQs, provided by UCOP P&T - Frequently asked questions by UCOP employees concerning Clipper card, leave of absence, cancellation, etc.
- Product Options for Clipper Card Users, provided by UCOP P&T - Product options for funding your Clipper card using pre-tax dollars.
- Instructions for ordering a Commuter Check Card Prepaid MasterCard to fund Clipper card for BART high-value discount tickets.
- BART parking, provided by UCOP P&T - Instructions for using pre-tax dollars to pay for your BART parking.
- UC-managed parking, provided by UCOP P&T - Instructions for placing a parking order on CCD for a UC-managed lot.