13-400 Officers of the University

13-410 Officers of the University

Standing Order 100.1, Officers of the University, Designation and to Whom Responsible, states:

  1. Officers of the University shall be the President of the University, Senior Vice Presidents, other Vice Presidents, Associate Vice Presidents, Assistant Vice Presidents, Chancellors, Vice Chancellors, and Directors and Deputy Director of the Ernest Orlando Lawrence Berkeley Laboratory, and Directors of University hospitals.
  2. The President shall be responsible directly to the Board. All other Officers shall be responsible to the President directly or through designated channels, with the exception of the General Counsel and Vice President for Legal Affairs, and the Senior Vice President - Chief Compliance and Audit Officer, both of whom shall have dual responsibility to the Board and to the President.

13-420 The President of the University

The position of President of the University is different from the President of the Board of Regents (See Section 13-300).  The duties of the President of the University are established in various sections of the Standing Orders and Bylaws and through specific resolutions of The Regents.

13-430 Duties of the President under Standing Order 100.4

Under Standing Order 100.4, Duties of the President of the University, the duties of the President of the University are itemized. The following is a summary of the various duties of the President of the University detailed in the sections of Standing Order 100.4:

(a) serve as the executive head of the University with full authority and responsibility over the administration of all affairs and operations of the University, excluding only those activities which are the responsibility of the Secretary and Chief of Staff, Chief Investment Officer, General Counsel of The Regents, and Senior Vice President - Chief Compliance and Audit Officer.  The President may delegate any of the duties of the office except service as an ex officio Regent.

(b) award degrees to candidates recommended by the Academic Senate;

(c) handle all personnel matters;

(d) carry out collective bargaining responsibilities;

(e) grant leaves of absence;

(f) recommend budgets and requests for appropriation of funds;

(g) determine student fees;

(h) set the University calendar;

(i) authorize award of fellowships, scholarships, and prizes;

(j) consult with Chancellors and the Academic Senate regarding educational and research policies;

(k) develop, initiate, implement and approve fund-raising campaigns;

(l) represent the Corporation in all matters requiring action by Congress of the United States or the Legislature of the State of California;

(m) handle all aspects of indirect cost rates;

(n) permit expenditures against contracts, grants, gifts, or against firm commitments thereon;

(o) approve transfers or allocations of University operating funds;

(p) approve the incurring of commitments and expenditures against the following year's budget in advance thereof;

(q) approve amendments to the Capital Improvement Program;

(r) modify budget estimates of income of self-supporting activities and increase or decrease appropriations accordingly;

(s) (t) (u) designate the purpose and use of gifts, in accordance with the donor's terms;

(v) return gifts or unused portions thereof in certain prescribed situations;

(w) write off bad debts, up to a prescribed dollar amount;

(x) write off routine disallowed claims under contracts and grants;

(y) appoint and execute necessary agreements with architects and engineers;

(z) approve building plans and solicit bids in connection with approved projects;

(aa) approve the siting of individual buildings or projects;

(bb) execute on behalf of the Corporation claims against debtors in bankruptcy, in receivership or in liquidation, and against estates of deceased persons;

(cc) execute real property, rental or other agreements up to a prescribed dollar amount and not exceeding a prescribed term of years (see Section 15-620);

(dd) execute on behalf of the Corporation all contracts and other documents necessary for the exercise of the President's duties (see Section 13-510);

(ee) execute all documents and take all actions necessary when an emergency precludes prior submission to the Board (see Section 13-520);

(ff)-(kk) administer real properties used for campus-related purposes; and negotiate, approve and execute certain real property agreements;

(ll) administer the University home loan program; and

(mm) develop and implement policies and procedures on matters pertaining to intellectual property and to execute documents necessary for the administration thereof.

13-440 Duties of the President Under Other Sections of the Standing Orders and Bylaws

In order to gain a full understanding of the scope and authority of the President, as defined by Regental authorization, the Bylaws and Standing Orders in their totality must be considered.  An example of a function established in the Bylaws instead of in Standing Order 100.4 is the authority granted to the President under Bylaw 3.1, Unofficial Seal, Design and Use, which allows the President of the University to delegate permission for use of the unofficial seal.
(See Delegation of Authority - Policy to Permit Use of the Unofficial Seal.)

13-450 Duties of the President Under Specific Regental Authorization

In particular cases or for certain transactions, The Regents may resolve to delegate authority normally retained by the Board to the President by special action.  In some cases, The Regents authorize the President to take a specific action, such as the execution of a lease, contract, or grant, that would otherwise require Regental approval.  In other cases, The Regents authorize a general authority, such as the resolution delegating to the President of the University authority to give permission to use the name University of California (See Delegation of Authority: Policy to Permit Use of the University's Name) or the Regental Policy on Fund-Raising Campaigns
(see Chapter 9, Section 9-310 of this Manual).

13-460 Assignment of Duties by President to other Officials

The President of the University may assign duties of the President to other officials by a delegation of authority. The duty of primary interest to contracts and grants officers is that enumerated in Standing Order 100.4(dd), which includes the authority to execute contracts and to solicit and accept grants (see Section 13-500).  For other delegations of contract authority, see Section 13-1200.