Chart of Accounts

UCOP has implemented a new financial system - Oracle Financials Cloud (OFC) - with a new Chart of Accounts (COA). The redesigned COA which is standardized throughout the UC system enhances systemwide reporting, budgeting, and financial management, reducing extensive and expensive data reconciliations across UC locations.

The Chart of Accounts (CoA) replaces our legacy Full Accounting Unit (FAU) at UCOP effective July 1, 2020.

The BRC Blast Introducing the Chart of Accounts provides a nice overview along with a chart identifying the eight segments that make up the structure of the chart string. Resources and tools are provided to support you as we transition to the new financial system.

The FAU-to-CoA Translation tool is helpful in converting your current Full Accounting Unit (FAU) values to the new Chart of Accounts (CoA) values. You must be connected to the UCOP VPN to access this tool. Also available through the FIS SharePoint site is a complete list of all UCOP chart of account segments. This report will be regularly updated.

Requests for CoA segment changes (new or existing) can be made by completing a CoA Segment Request Form and submitting it as an attachment through ServiceNow (Request Service > BRC > CAAP > Chart of Account Maintenance).

The CoA Governance Committee meets every third Tuesday of the month to review CoA Segment Change requests. Requests must be submitted by the Thursday prior to the committee meeting. Comprised of members from Corporate Accounting, Budget and Finance, and Business Resource Center, the committee's primary responsibility is to review, approve, and deploy all CoA segments changes.

Note:  to allow for a clean fiscal close, COA Segment Changes will be frozen for the months of June and July 2021.  No COA Segment Changes during the month of June or July. 

2021 COA Governance Committee Calendar
Meeting Date CoA Segment Change Submission Deadline
February 16 February 11
March 16 March 11
April 13 April 8
May 18 May 13

CoA Translation Tool

Use this tool to convert your existing FAU to the new CoA

CoA Segment Change Request

Requesting a new CoA or a change? Submit this form through ServiceNow as a Chart of Account Maintenance request.