Booking travel through the UC Travel Center (UCTC)

  1. Traveler obtains approval for trip following prescribed departmental or UCOP procedures, including obtaining pre-approvals from EVP Business Operations Office, if needed.

  2. Traveler arranges for travel (airfare, hotel, rental car, etc.) using CONNEXXUS to book through one of the on-line travel options or through UCTC.  When the traveler does not use UCTC, the traveler should retain itineraries and receipts/evidence of purchase and payment for future submission under the Travel Reimbursement Process and the following steps do not apply.

  3. When the traveler/arranger uses UCTC to make travel arrangements, the traveler/arranger receives and reviews a preliminary travel itinerary.   

  4. If the itinerary is correct, the traveler/arranger submits to the BRC his or her travel itinerary, along with other required information, which includes: dates of travel, business purpose, the department code and FAU to be charged, department authorization.

  5. The travel request with authorization is sent to the BRC Travel and Entertainment Team e-mail box where it is picked up and reviewed by a BRC preparer.

  6. The BRC preparer reviews the submitted documentation against a compliance checklist.  If information is missing, the BRC preparer contacts the traveler/arranger to obtain the required information.

  7. Once all required documentation has been received, the BRC preparer creates a PTA.  The PTA number  is e-mailed to a UCTC travel agent and to the traveler/arranger. 

  8. UCTC reviews the PTA and issues the e-ticket and e-mail confirmation to the traveler/arranger and BRC preparer.

  9. The BRC preparer receives a copy of the e-ticket and final itinerary.  The transaction is marked as “completed” in the log.

  10. The traveler retains copies of the e-ticket and travel itinerary for future submission under the Travel Reimbursement Process.