Academic Personnel and Programs
Benefits and privileges
Leaves of absence
Faculty on academic-year appointments are expected to be in residence from the beginning of the Fall Term through the end of the Spring Term. Types of leave and approval authority are detailed in Academic Personnel Manual Section 700. Note that, during a period of unpaid leave, the faculty member is responsible for continuing enrollment in health care and certain other welfare plans. Check with your Benefits representative for details.
Holidays and periods between terms
Administrative holiday dates are set annually by each campus. Periods of academic recess between terms are not regarded as holidays. While faculty do not meet formal classes during an academic recess, the intersession is considered part of the service period, and they are expected to continue their research and other administrative duties as required.
Academic-year appointees do not accrue vacation time but may take vacations during the summer months. Fiscal-year appointees accrue vacation leave at the rate of two days a month for full-time service.
Family and medical leave
Faculty do not accrue sick leave, but the Chancellor may approve leave with or without pay for illness of the faculty member, for caretaking of immediate family members, or for bereavement purposes. Employees who meet the requirements for Federal or State family care and medical leave are eligible for up to twelve weeks of such leave. Specifics on this type of leave -- which has associated employer-paid benefits -- are available from your Academic Personnel representative.
An Assistant Professor may request that a period of approved medical leave not count toward the eight-year limitation of service for Assistant Professors. (See APM - 133-17.) Faculty, and especially Assistant Professors, who become seriously sick or disabled, should consult an Academic Personnel representative at the onset of their illness.
Childbearing leave (pregnancy disability leave) and childrearing leave
A faculty member will be granted paid leave for the period of temporary disability before, during, and after childbirth, for up to four months as certified by the health care provider. In addition, periods of Active Service-Modified Duties (ASMD), with pay, shall be granted on request to any faculty member who has primary care responsibilities for the period before and/or immediately following the birth or adoption of a child under age five. During ASMD, normal duties shall be reduced and shall be determined by joint agreement between the department chair and the appointee. Faculty should consult an Academic Personnel representative and a Benefits representative regarding the details of pregnancy disability leave.
The total period of modified duties plus paid leave for childbirth will not normally exceed one academic term. However, upon request, a faculty member may be granted parental leave without pay for up to one year. Faculty may request an extension to the eight-year rule for achieving tenure if the faculty member certifies that he or she has primary responsibility for a child under age five (APM - 133-17).
Leaves for service to governmental agencies and military leave
Leaves may be granted for consultation or other services to the Federal government or to a California State or municipal entity. Leaves are granted for full-time active military service or full-time active duty for training in accordance with applicable Federal and State laws.
Sabbatical leave is a privilege granted to faculty members in certain academic titles to enable them to engage in intensive programs of research and/or study. Faculty accrue sabbatical leave credits for each term worked. Application to take a sabbatical leave is made to the department chair and includes a description of the project. Such leaves are subject to approval by the Dean and the Chancellor. Within ninety days following return from leave, the faculty member is required to submit a report of sabbatical leave activities. Following sabbatical leave, all appointees are required to return to University service for at least as long as the period of the leave. (APM - 740)
Salary while on sabbatical leave varies with the amount of accrued sabbatical leave credit and the type of sabbatical leave. A full sabbatical leave with full pay requires more accrued credits than a sabbatical leave in residence. An individual on full sabbatical leave is excused from all regularly assigned teaching and administrative duties. During an in residence sabbatical leave, the faculty member normally teaches one class which meets regularly at least three hours a week but is excused from all other teaching obligations and from all other committee and administrative responsibilities.
While on sabbatical leave, a faculty member shall not accept gainful employment except under certain conditions as provided in APM - 740. To receive a full year of UCRP service credit if on a reduced salary sabbatical leave, an individual must buy back service credit. See your Benefits representative for more information.
In addition to the leaves described above, other leaves of absence either with or without pay may be granted to faculty members. Individuals who are not eligible for sabbatical leave may request educational leaves under these provisions.