Procurement Services
Connexxus Travel Roadshows & Webinars
Travel Roadshow Coming to your Campus this Fall!
The Central Travel Office continues its Fall Roadshow across all UC locations, and we are very excited to announce that we will hold TWO (2) separate raffles this year in association with the roadshow. The first raffle will be for those who attend one of our roadshow sessions and the Grand Prize is TWO (2) Delta Airline Tickets. The second raffle will be for those who send in short video testimonials (10-15 seconds) on their use of the program and the Grand Prize is ONE (1) Alaska Airline Ticket. To be eligible for the testimonial raffle, videos must be submitted to uctravel@ucop.edu by December 15th, 2018. Full Terms & Conditions on the raffles can be found below.
Our 30-minute campus sessions will highlight the many perks of booking through the program, such as: “Involuntary Denied Boarding Protection” where travelers are less likely to be denied a seat on the plane. Other perks include: priority standby, preferred seating and re-accommodation, and, of course, status match and upgrade opportunities. Space is limited and registration is required, so we encourage you to sign-up for a time slot that fits your schedule. We have already run successful sessions at Berkeley and Merced and look forward to other upcoming sessions, such as those coming up next week at UCSF and Santa Barbara.
UPCOMING TRAVEL WEBINAR SESSIONS
(30-minute sessions, unless otherwise noted, with 10-minute presentation and time for Q&A)
Cars Rental and Insurance Coverage: UC’s system wide car rental program with Enterprise, Hertz, National, Dollar and Thrifty, offers travelers economical pricing that usually includes comprehensive insurance coverage. Join our special guests, Rob Fyfe (Enterprise Holdings) and Melissa Burley (UC Risk Services), for a discussion on what coverage is included and how it works. (October 11th at 11AM - 1 (ONE) Hour “Travel Talk”)
Renting Cars v. Taxi/Uber: Deciding on the economical, convenient option can be challenging and we’ll highlight various considerations during this half-hour webinar. (October 11th at Noon)
Rules on Per Diem Rates: Confused as to what the reimbursement rate is for hotels or for international travel? Join our special guest, John Barrett (UC Tax Services Manager) who will share the concept behind the policy. (October 18th at 11AM - 1 (ONE) Hour “Travel Talk”)
Adding Personal Days to Business Travel: Can you do this? Should you do this? Find out how to best combine your travel using booking tools available to all campus users. (October 18th at Noon)
Fly America Act: This policy generally provides that foreign air travel funded by Federal Government money may only be conducted on United States (U.S.) air carriers. We will explore the many nuances of what this means with special guest Jeff Pennington, Executive Director, Institute of Slavic, East European, and Eurasian Studies, UC Berkeley. (October 25th at 11AM - 1 (ONE) Hour “Travel Talk”)
No Access to Connexxus? How to get UC Rates Elsewhere: Discover an independent method of booking travel that allows you to start where you like and still receive UC rates and benefits. This option is outside of the Connexxus portal, which makes it perfect for those who do not have access to Connexxus. (October 25th at Noon)
Raffle Terms & Conditions: The University of California’s Central Travel Office will hold TWO (2) separate raffles for faculty and staff (from any UC campus location, including Medical Centers, OP, ANR, Labs, etc.) between October 1st and December 15th 2018. The first raffle will be for those who attend our roadshow sessions and the Grand Prize is TWO (2) Delta Airline Tickets. The second raffle will be for those who send in short video testimonials (10-15 seconds) on their use of the program and the Grand Prize is ONE (1) Alaska Airline Ticket. Terms & Conditions of the raffles are as follows: Only UC employees who provide a valid UC email address will be entered in either raffle; Winners will be randomly selected no later than December 31st, 2018; Winners must claim prizes by the date indicated in the prize notification or they may forfeit the prize. In the event the first winner does not claim the prize by the deadline, another winner may be drawn; Airfare tickets are subject to the restrictions and rules imposed by the airline, including expiration dates, security fees, security requirements, and reservations. Blackout dates may apply; Prizes are not transferable or redeemable for cash or credit, and may be subject to change without notice; Prizes do not include any additional expenses, including, but not limited to, incidentals, meals, telephone charges, travel insurance, and souvenirs; All taxes are the sole responsibility of the winners. The fair market value (FMV) of the airfare tickets will be reported on the employee W-2 in the year that the prize is awarded; Participation in this raffle and acceptance of a prize constitutes permission for the UC Central Travel Office use his/her name, campus and/or any statements made by winner regarding the raffle or travel program for promotional purposes without notice or additional compensation; Winners will be informed individually and then announced through the travel program distribution list and newsletter. All entrants will be added to the program distribution list; The UC Central Travel Office decision is final with respect to all matters relating to awarding of the prizes and shall not be subject to review or appeal. By participating, UC employee agrees to these Terms & Conditions and agrees to accept all decisions of the UC Central Travel Office in regards to this raffle.