UC Accounting Manual

5. Procure-to-Pay (P2P) & Disbursements

This category governs the full process of acquiring goods and services and issuing payments. Policies guide procurement practices, vendor management, invoice processing, travel and entertainment reimbursements and overall disbursement controls.

Accounting Manual updates

As part of our ongoing improvement efforts, the Accounting Manual is currently undergoing revision to ensure the content remains current. Updated guidance will be issued in each chapter as it becomes available. 

Policy Documentation

• Procedures for Investigating Misuse of University Resources (BFB-G-29)
• Administrative Fund Payments (A-253-27)
• Assignments by Vendors and Construction Contractors (A-773-82)

Procedure Documentation

To request access to internal procedure documentation, please email the Accounting Manual inbox from a University of California email address. Once provisioned, if you have issues accessing the documentation, use Troubleshooting Box Access.

• Disbursements: Invoice Processing (D-371-36_TL102)
• Disbursements: Advance Payments (AM-D371-11)
• Disbursements: Discount Terminology (D-371-23)
• Disbursements: Freight (D-371-28)
• Disbursements: Approvals (AM-D371-16)