UC Accounting Manual
8. Capital Assets & Debt Accounting
These policies govern the acquisition, construction, management, financing, and reporting of long-term assets and debt. They establish capitalization thresholds, depreciation standards, lease accounting requirements and practices for bonds and other financing instruments to support accurate reporting and responsible asset stewardship.
Accounting Manual updates
As part of our ongoing improvement efforts, the Accounting Manual is currently undergoing revision to ensure the content remains current. Updated guidance will be issued in each chapter as it becomes available.
Policy Documentation
- Hospitals: Plant Asset Accounting (H-576-62)
- Hospitals: Working Capital (H-576-85)
- Plant Accounting: Fabricated Property (P-415-32)
- Application of Proceeds from the Sale, Trade-in or Transfer of University Property (BFB-A-51)
- Libraries and Collections: Capitalization (L-316-11)
- Capitalization of Property, Plant, and Equipment (P-415-10)
- Plant Accounting: Capitalization of Expenditures Made from Current Funds (P-415-1)
- Plant Accounting: Investment in Plant-Capitalization and Elimination in Current Funds (P-415-3)
- Plant Accounting: State Capital Projects (P-415-71)
- Plant Accounting: Accounting and Financial Reporting for Intangible Assets (P-415-7)
Procedure Documentation
To request access to internal procedure documentation, please email the Accounting Manual inbox from a University of California email address. Once provisioned, if you have issues accessing the documentation, use Troubleshooting Box Access.
- Accounting and Financial Reporting for Pollution Remediation Obligations (A-200-1)
- Accounting Procedures for Funding Current Working Capital Requirements of Service Enterprises (A-115-18)
- Computing Activities: Accounting Procedures for Campus Computer Centers (C-556-12)
- Faculty Residential Mortgage Revenue Bond Programs (F-117-65)
- Plant Accounting: Housing Project Units for Sale to Faculty (P-415-36)
- Plant Accounting: Investment in Plant-Disposals, Write-Offs, and Gains and Losses (P-415-3-2)
- Recording Proceeds from the Sale, Trade-in or Transfer of University Property (R-216-62)
- Accounting and Reporting for Leases and Installment Purchase Contracts (L-217-11)
- Plant Accounting: Costing and Reconciling Inventorial Equipment Acquisitions (P-415-2)
- Plant Accounting: Investment in Plant-Impairment of Capital Assets (P-415-4)
- Plant Accounting: Investment in Plant-Depreciation (P-415-3-1)
- Plant Accounting: Borrowed Funds - Local (P-415-12)
- Plant Accounting: Bond Financing (P-415-14)
- Plant Accounting: Commercial Paper (P-415-26)
- Plant Accounting: Retirement of Indebtedness (P-415-5)
- Plant Accounting: Renewals and Replacements (P-415-66)
- Plant Accounting: Unexpended Plant Funds (P-415-8)
