The Contract and Grant Manual

The Contract and Grant Manual provides guidance on policies for the solicitation, acceptance or execution, and administration of awards from extramural sponsors.

Since contract and grant administration must synthesize the internal functions of an institution and external sponsor requirements, this Manual provides guidance on the University’s policies as they relate to the requirements of major external sponsors, such as the federal government and the State of California.

The systemwide office responsible for policy leadership and implementation within the University for each major area is identified. References to, and summaries of, policies included in other systemwide manuals and University issuances are provided. This Manual provides primary treatment of policy only on subjects not covered elsewhere, and is not intended to cover operational practices or procedures.


  • This Manual applies to all University campuses, organizations, and components within the jurisdiction of The Regents of the University of California including Agriculture and Natural Resources (ANR) and UC Extension.
  • The Manual applies to Lawrence Berkeley National Laboratory (LBNL) extramural projects that are proposed to a sponsor other than DOE and when a project or program is supported by awards made directly to The Regents on behalf of LBNL rather than through a funding action to one of the major contracts with DOE.
  • Guidance in this Manual does not apply to construction grants to the extent they are subject to the policies and procedures in the University Facilities Manual, or to awards for student scholarships, grants or loans, or work study programs administered by campus and systemwide student aid offices.


Research Policy Analysis and Coordination, on behalf of the Office of Research and Graduate Studies, is responsible for publishing and maintaining the Contract and Grant Manual.