Waivers and Releases: Frequently Asked Questions

  1. Should employees be required to sign waivers of liability?
  2. What if I want to hold a campus function at an off-campus facility?
  3. How are students insured?



1.  Should employees be required to sign waivers of liability?

No, unless the employee is participating in a voluntary event that has no relation to employment with UC. An example of a non-related UC function might be a trip through Outdoor Adventures. In this instance, the employee is just considered a member of the public and should be required to sign the same forms as other participants.


2.  What if I want to hold a campus function at an off-campus facility?
If your department sponsors an event off-campus, the host facility will probably ask you to provide evidence of insurance or a Certificate of Insurance. Call the contracting office on your campus at least 15 business days before the event and ask them to execute a contract with the host facility. Once the contract is signed, the campus Risk Management Office will issue the insurance certification.


3.  How are students insured?

  • Health: Health insurance is the students' responsibility. Registered students must either present evidence of private coverage or purchase coverage through Student Health Services. Call Campus Student Health Services for more information. Students who work for the University and are injured in the line of duty are covered by Workers' Compensation. Call your campus Worker's Compensation Manager for more information.

  • Activities: The University does not provide liability insurance for student groups or their activities. The University's responsibility for damage, loss, or injury caused by students depends strictly on the extent of the University's involvement. Any campus unit dealing with a student group and worried about liability should contact Campus Risk Management. Campus Risk Management should also be consulted to inquire about coverage for field trips, internships, and other for-credit student activities.