RD1.11: Recommendation for Award of Contract

(see FM5:8, Introduction)

{DATE}

{NAME OF PERSON WITH DELEGATED AUTHORITY TO SIGN LONG AND SHORT FORM CONSTRUCTION CONTRACTS} {TITLE}

Re: Recommendation for Award of Contract

{PROJECT NAME} {PROJECT NUMBER} {PROJECT MANAGER}

Bids were opened on {MONTH, DAY, YEAR} for the above-referenced project. The low and high bids received were as follows:

 

BIDDING ITEMLOWHIGH
Lump Sum Base Bid { } { }
Total of All Unit Prices { } { }
Compensation for Delay { } { }
Total of All Accepted Alternates { } { }
TOTAL LUMP SUM BASE BID { } { }

The base bid included {BRIEF DESCRIPTION}.

{No alternates were solicited OR Alternate Number(s) {NUMBER} was solicited.}

 

{BRIEF DESCRIPTION OF ALTERNATES}
 

{There have been no disputes or protests by bidders or others relative to the proposed award or DESCRIBE PROTESTS AND RESOLUTION}

Source of Funds: {FUND NAMES}

The lump sum base bid of the lowest responsive bid received of ${AMOUNT} is within the total PWC cost of Base Budget Number {NUMBER}, dated {MONTH, DAY, YEAR}.

Pre-Bid Estimate: (ENR {NUMBER} adjusted to bid date)

    Design Consultant's Pre-Bid Estimate $ {AMOUNT}
    Low Base Bid (including accepted alternates) $ {AMOUNT}
    Difference in Dollars $ {AMOUNT}
    Difference as a Percentage of Pre-Bid Estimate {NUMBER} %

The project is in compliance with all statutory requirements.

It is recommended that subject to Facility administrative approval of the Capital Improvement Budget Number {NUMBER}, dated {MONTH, DATE, YEAR}, the Construction Contract be awarded to {CONTRACTOR NAME}, {CONTRACTOR ADDRESS}, a{TYPE OF OWNERSHIP, E.G, corporation, partnership}, in the amount of ${AMOUNT} {ADD IF APPROPRIATE: Including accepted alternates.}

Enclosed is one copy of the Capital Improvement Base Budget Number {NUMBER}, dated {MONTH, DAY, YEAR}, for {PROJECT NAME}, {PROJECT NUMBER}.

\s\
{NAME}
{TITLE}

Enclosures

cc: {NAMES OF FINANCE/ACCOUNTING OFFICERS} (w/ Budget Enclosure)

Final Approval:

____________________________________
(Signature)

{NAME}
{TITLE}

 

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