UCOP Contract & Grant Administration Handbook

Guide for UC Office of the President Departments in Administration of Extramural and Internal Proposals/Awards and Subawards

Due to the UCOP Financial System Replacement and implementation of Oracle PPM and Kuali Research, the information on this page may be out of date. This page will be updated to reflect new business processes once PPM and Kuali Research are fully implemented. In the interim, please continue to contact Brian Russ and Ruchika Dhussa with questions about extramural proposals, awards, and subawards.

TABLE OF CONTENTS

A. PREPARING A PROPOSAL OR APPLICATION FOR AN EXTRAMURAL SPONSOR

1 . Who is Eligible to Submit a Proposal
2 . What Kind of Projects are Appropriate
3 . Contents of a Proposal

B . UNIVERSITY AND BUDGET DETAILS

1 . University Information
2 . Budget Details

C. HOW TO PROCESS AND TRANSMIT A PROPOSAL

1 . Responsibilities for Processing a Proposal
2 . Extramural Proposal Cover Sheet
3 . Meeting the Submission Deadline
4 . Formal Submission of a Proposal
5 . Proposal Withdrawal or Denial

D. ACCEPTING EXTRAMURAL AWARDS

1 . Advance Expenditure Authorization
2 . Processing a Contract or Grant Award
3 . Processing Gift Awards

E. ADMINISTERING AN EXTRAMURAL AWARD

1 . Principal Investigator's Responsibilities
2 . How Award Account/Funds are Established The Role of the UCLA Extramural Funds Management Office

F. UC OFFICE OF THE PRESIDENT (UCOP) INTEGRITY OF RESEARCH

A. APPLICABILITY

B. PROPOSAL SOLICITATION FOR UNIVERSITY SPONSORED AWARDS

1 . Developing an Application or Proposal Package
2 . Evaluating Proposals

C. ADMINISTRATION OF UNIVERSITY-SPONSORED AWARDS AND EXTRAMURAL–FUNDED SUBAWARDS

1 . Preparing the Award Document
2 . Transferring the Award/Subaward Funds

PART III. TEMPORARY TRANSFERS OF PERSONNEL INVOLVING TRANSFERS OF FUNDS

A. PURPOSE

B . SCOPE

C . TEMPORARY TRANSFER CONSIDERATIONS

D . FUNCTIONAL RESPONSIBILITIES OF UCOP OFFICES

1 . Departmental Responsibilities
2 . RPAC Responsibilities
3 . Extramural Funds Accounting Office
4 . Risk Management, General Counsel, and Human Resources Offices

E . TERMS AND CONDITIONS OF THE AGREEMENT