Representations and Certifications

Representations and certifications are written guarantees made by institutions to sponsoring agencies.

  • A representation is an account or statement of fact concerning the capabilities of an offerer (i.e., an applicant of a grant or contract) about its abilities to perform.
  • A certification is the submission of documents that serve as guarantees that an applicant meets certain standards or will comply with certain governmental acts.

The UC Office of the President and the campuses update the representations and certifications applicable to all federal agencies in the System for Award Management (SAM).

Federal agencies also include additional representations and certifications for specific programs in their application packages (i.e., proposal forms). The formal proposal review process should incorporate a detailed analysis of these additional representations and certifications in order to verify campus compliance.

The Office of Ethics, Compliance, and Audit Services completes a quarterly search of the Excluded Parties List System in the SAM of senior University of California officials including the Regents, the President and Vice-Presidents. The most recent quarterly search was completed on May 10, 2019 and resulted in no findings.

Contact: Michael Kusiak at or (510) 987-0659.