Ethics, Compliance and Audit Services
International shipping
General Shipping Information
University activities that involve the transfer of project information, equipment, materials, or technology out of the U.S. by whatever means may be subject to export controls and may require export license(s) depending on the item, destination, recipient, and end-use.
The shipment of a controlled physical item from the United States to a foreign country, such as a piece of scientific equipment or a biological material, may require an export license. Be sure to secure license approval or verify license exception prior to shipment for all controlled items. Contact your campus export control resource or Vice Chancellor for Research for guidance on verifying license exceptions and submission of license applications.
Shipping Best Practices
Prior to shipment of any commodity out of the U.S., determine if the commodity requires an export license and assist in securing such license, when required. There are two main 'lists' of controlled items: Export Regulations (EAR) and International Traffic in Arms (ITAR). You have to check both lists: the EAR Commerce Control List and the ITAR U.S. Munitions List.
Secure license approval or verify license exception prior to shipment for all controlled items. Contact your campus export control resource or Vice Chancellor for Research for guidance on the responsible office on your campus for verifying license exceptions and submission of license applications.
Decision tree
If you have questions about the applicability of exemptions, or in the event that an export license may be required for a shipment, contact your campus export control resource or Office of Vice Chancellor for Research.
| Ask yourself: | If "Yes" | If "No" |
|---|---|---|
| Is the item going to an embargoed or export-controlled destination or to a restricted party? | Contact campus export control resource or Office of Vice Chancellor for Research for advice. | Proceed to next question. |
| Is this item on the US Munitions list? | Go to STATE DEPARTMENT below. | Go to COMMERCE DEPARTMENT below. |
| STATE DEPARTMENT | ||
| Ask yourself: | If "Yes" | If "No" |
| Is an exemption available for this shipment? | Document the exemption and proceed with shipment. | Contact the UCOP Empowered Official regarding a State Dept. license application. |
| COMMERCE DEPARTMENT - Bureau of Industry and Security | ||
| Ask yourself: | If "Yes" | If "No" |
| Is this item subject to the Export Administration Regulation? | Go to ECCN/CCL Question 1 below. | Contact campus export control resource or Office of Vice Chancellor for Research for determination of appropriate export regulations. |
| EXPORT CONTROL CLASSIFICATION NUMBER/COMMERCE CONTROL LIST | ||
| Ask yourself: | If "Yes" | If "No" |
|
Go to Question 2. | Go to EAR 99 Question 1 below. |
|
Go to Question 3. | Go to EAR 99 Question 2 below. |
|
Document the exemption and proceed with shipment. | Contact campus export control resource or Office of Vice Chancellor for Research regarding a Commerce Dept. license application. |
| EXPORT ADMINISTRATION REGULATION 99 (EAR 99) | ||
| Ask yourself: | If "Yes" | If "No" |
|
Contact campus export control resource or Office of Vice Chancellor for Research regarding a Commerce Dept. License. | Go to Question 2. |
|
Document the exemption and ship "No License Required". | Contact campus export control resource or Office of Vice Chancellor for Research regarding a Commerce Dept. license application. |
| QUESTIONS ABOUT EXEMPTIONS OR LICENSE APPLICATIONS? | ||
| If you have questions about the applicability of exemptions, or in the event that an export license may be required for a shipment, contact your campus export control resource or Office of Vice Chancellor for Research. | ||
Decision tree edited and used with permission from Rachel Claus, Office of the General Counsel, Leland Stanford Jr. University.