UCOP COVID-19 Vaccine Policy Implementation

UCOP will use the following procedure to document COVID-19 vaccinations in order to comply with the systemwide COVID-19 vaccination policy issued in July, which requires all UC employees to be fully vaccinated prior to entering a UC facility. As detailed in the policy, employees may request an exception to the COVID-19 vaccine requirement based on a medical exemption, disability exception, pregnancy deferral or religious objection.

What you need to do

Access to UCOP facilities will be controlled and limited to employees who are compliant with the policy. To be in compliance with the policy, you must do one of the following by September 1, 2021:

  1. Provide proof of vaccination
  2. Submit a request for an exception or deferral 

UCOP COVID-19 Vaccine Tracker

Please note: You must use Chrome or Firefox browsers — this link does not work on Internet Explorer.

What you need to know

Compliance and UCOP Facility Access

If proof of compliance is not received via the UCOP COVID-19 Vaccine Tracker, your building access badge will be disabled and you will not be permitted access to UCOP facilities until compliance confirmation is received. It will take three to five business days between submitting your proof or request and when you are considered compliant, so please plan accordingly so there is not a lapse in access. See below for location-specific proof of compliance deadline information:

  • Oakland/UCPath staff: By September 1, 2021
  • UCDC staff: By August 21, 2021 
  • Sacramento staff: By September 1, 2021; access will be monitored locally

About the Online Tracker

UCOP has partnered with Sedgwick Claims Management to collect vaccination status and process exception or deferral requests through an online tool. UC has worked with Sedgwick for more than 30 years and Sedgwick will provide this service in collaboration with the Office of the President Risk Services and with UCOP Human Resources. Information provided through this tool will be kept confidential and only accessed for program-related purposes.

Proof of vaccination

  • You will need to provide the dates of vaccination and upload an image of your Centers for Disease Control and Prevention (CDC) vaccination card (or foreign equivalent for those that received their vaccinations abroad).
  • An individual is considered fully vaccinated when 14 days have passed since they received a single-dose vaccine or the second dose of a two-dose vaccine.
  • If you are not fully vaccinated, you will be asked to provide the date of your second dose and submit another entry with your completed vaccination card after your appointment to be in compliance with the policy.
  • Fully vaccinated staff are required to follow on-site COVID-19 protocols including wearing a face covering and may be required to participate in COVID-19 testing.

Request for an exception or deferral

  • Once your request is submitted, it will automatically be sent for processing to Sedgwick Claims Management.
  • Sedgwick will respond to your exception or deferral request and provide you with status updates.
  • Those with approved exceptions or deferrals (or a pending request for one) will be required to observe non-pharmaceutical interventions (NPIs), including wearing a face covering and maintaining physical distancing while on-site, and participate in weekly COVID-19 testing.
  • More information about the exceptions or deferral process is available on the UCOP Human Resources COVID-19 Vaccine Exception Request Process page.