RD2.3: Construction Document Review Checklist

(see FM4:6.1.1)


____ Are all documents present? 

  • Check Table of Contents with actual contents.
  • Are any improper documents included (parts of other projects, estimates, etc.)?


____ Is the Certification properly signed by the design professional?


____ Is there a project description in the Advertisement for Bids? The scope in the project description should agree with scope in Specifications, Division 1.


____ Are any special additions needed? Are the bidders informed of special bidding conditions?

____ Are the contract time and liquidated and ascertained damages (LAD) correctly stated?

____ Do other documents agree with the Supplementary Instructions to Bidders?


____ If site work requires the use of a soils report, is the report listed?


____ Are alternates or unit prices listed in Specifications, Division 1?

  • If alternates or unit prices are listed in Division 1, is there a place to enter bids for these items in the Bid Form?

____ Cross-check alternate listing descriptions with descriptions in Division 1. Alternates must be listed on the Drawings. Make certain descriptions do not conflict.

____ Check the format for listing alternates. Is the format arranged to avoid bidder confusion?

____ Is the contract time filled in?


____ Are the contract time and Liquidated Damages (LD) filled in?

____ Are separate LDs specified for phased work?


____ Are all sections in the Specifications listed in the Specifications table of contents? Are all sections listed in the Specifications table of contents contained in the Specifications?

____ Do page numbers (or some other method) correctly show the placement of Specifications content?

____ Review Division 1 for incomplete, unclear, or ambiguous statements. Most such errors occur in Division 1.

  • Check cross-references (include the Drawings).
  • Look for missing content.

____ Review Division 1 for alternates and unit prices.

  • Cross-check other specifications and the Bid Form to make certain alternates and unit prices agree.

____ In regard to special sequencing and phasing, make certain all required data is in other documents (Agreement, Supplementary Instructions to Bidders, Drawings).

____ Is the schedule in Division 1 adequate?

____ For large projects: Does the trenching article in Division 2 require additional modifications?

____ If special guarantees are in Specifications sections, are requirements stated?

____ Review Division 2 for proper references to inspection and soils engineer. Note: The soils engineer is usually an inspector and cannot make approvals.

____ Review Divisions 2 through 16 for specification format. Make sure there are no closed specifications.

____ Check the reference to subcontractors (usually in Divisions 15 and 16) for errors.

____ If bidding information is contained in Specifications sections, make sure the information is referenced in the Supplementary Instructions to Bidders.

____ Check the general requirements portion of each division or section for conflicts with Division 1, General Requirements. General requirements in Divisions 2 through 16 that supplement general requirements in Division 1 must reference the Division 1, General Requirements, and not conflict with them.

General requirements applying to all sections must be in Division 1. If a general requirement applies to only one division, then it must be located in that division only.


____ Are drawing dates included on the List of Drawings?


____ Is the title block properly completed? The title block must include the following:

  • Project title
  • Drawing title
  • Date
  • Drawing number
  • Design professional's signature and stamp with license expiration date

These items must agree with data entered in the List of Drawings or other construction documents.

____ Frequently the Drawings are prepared before the Specifications are prepared, and items are specified on drawings. If this is so, make certain of the following:

  • There are no closed specifications.
  • Items specified agree with the Specifications in every detail.

____ Alternates must be clearly delineated.

____ Specifications sometimes refer to drawings for contract limits. If this reference is made, the contract limits must be shown. The contract limits must also be complete.

____ Revisions must be clearly noted.

____ Do drawings clearly distinguish between new and existing work? One method of distinguishing between new and existing work is to show the existing work in muted lines and the new work in dark bold lines.

____ Drawings must be complete. A good check is to ask yourself the question, "Can the project be built from these drawings?" If not, provide the required information.

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