Print management

The Print Management Initiative is UCOP’s effort to improve the efficiency, quality, cost, sustainability and management of print devices and related services throughout all four office locations in downtown Oakland.

UCOP has selected Xerox to provide comprehensive printing equipment and management services with the dual goal of ensuring that staff have the equipment and support they need to be productive while also achieving operational efficiencies and sustainable practices.

Individuals will not be asked to give up existing desktop printers at this time but will be expected to print to the state-of-the-art machines in time.  Additionally, the old printers will not be replaced as they fall out of warranty or into disrepair; naturally, exceptions will be made for individuals with special needs.

Resources

• Frequently Asked Questions - Print Services Recharge (pdf)
• Frequently Asked Questions - Print Management at UCOP (pdf)
• How to connect (map) your computer to a printer (pdf)
• How to log on and log off a printing device (pdf)
• Secure Print – Send and Release (pdf)
• Enabling Banner (Job ID) Pages (pdf)
• Color Print - Temporary Print Job Setting (pdf)
• UCOP Print Etiquette and Sustainability (pdf)
• Xerox Printing Tips – How to Set Print Preferences to Reduce Waste and Increase Efficiency (pdf)

Guides and product features

• Desktop Multifunction Black-and-White Printer Phaser 3635: Quick Guide (pdf), Complete User Guide (pdf)
• Desktop Basic Black-and-White Printer Phaser 3600: Quick Guide (pdf), Complete User Guide (pdf)
• Multifunction Black-and-White Printer WorkCentre 5150: Quick Guide (pdf), Complete User Guide (pdf)
• Multifunction Color Printer WorkCentre 7535: Quick Guide (pdf), Complete User Guide (pdf)
• Desktop Basic Color Printer ColorQube 8870: Quick Guides (pdf), Complete User Guide (pdf)

Announcements

• Memo about Print Management Initiative (March 15, 2012) (pdf)
• Print Management Initiative Task Force (pdf)

Implementation Schedule

Phase	Months	Actions
1	March to August 2012 Installation: Beginning May 15: 20th St. floors 3 and 4 Beginning May 30: Broadway floor 14; Kaiser floors 12 and 10; Franklin floor 9 Beginning June 12: Franklin floors 10 and 6; Kaiser floors 7, 3, 5 and 6 Beginning June 20: Franklin floors 12, 7, 5, 8 and 11	Plan, install and train on new equipment, and move 80 percent of our printing to the core set of high-volume print devices.
2	September 2012 to February 2013	Transition medium-volume equipment to the core, adding another 10 percent, for a total of 90 percent of printing on the core.
3	March 2013 and ongoing	Transition low-volume printers off the fleet through attrition, moving the remaining volume to the core.