Administrative and Financial Services: Personnel and Payroll:
Frequently Asked Questions

What is my employee ID number?

This is a 9 digit number uniquely identifying you in the Personnel/Payroll System. It is assigned by the online system upon initial hire when we have established your record on the employee database.

How can I find out what my employee ID number is?

The number is included in the employment document sent to you for review upon your initial hire. It can also be found on your paycheck stub, or if you have elected automatic deposit, on your surepay statement. Your department personnel assistant can also access the employee database to get the number.

I have moved, what do I need to do to change my address?

You can make address and phone number changes online at the Benefits website using "UC For Yourself". If you do not have access to the online site, send an email to Joan.Jackson@ucop.edu, a letter to the University Affairs Personnel Services, 1111 Franklin St., 12th Floor, Oakland, CA 94607 or fax to 510-987-9165.

How can I change my tax withholding information?

You can make changes to withholding online at the Benefits website using "UC For Yourself". If you do not have access to the online site, contact your department personnel assistant to obtain the form(s), complete them and send to University Affairs Personnel Services, 1111 Franklin, 12th Floor, Oakland, CA 94607 or fax to 510-987-9165.

NOTE: Out of state employees must still use the paper forms. Contact your department personnel assistant to obtain the form(s), complete them and send to University Affairs Personnel Services, 1111 Franklin, 12th Floor, Oakland, CA 94607 or fax to 510-987-9165.

I am applying for a loan, whom do I contact for employment verification?

You can get online Verification of Employment at "UC For Yourself". The verification document shows your hire date, your title and salary, and your year-to-date earnings--total gross as well as federal taxable amount--for the current year and one prior year. Many lenders will accept this verification document as proof of employment, though some may also require you to provide W2 statements, pay advice statements, or employment confirmation from your department.