B.3. Transfers From Campus Foundations to Regents
     January 1989

Development Policy and Administration Manual 
Chapter IV. Gift Administration Procedures 
Section B. Documenting Gifts     
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            TRANSFERS FROM CAMPUS FOUNDATIONS TO THE REGENTS


Gifts to Campus Foundations are to be documented when received by
the Foundation in accordance with established Foundation proce-
dures.  Funds either received or allocated for support of Univer-
sity departments or programs are to be transferred to the Univer-
sity, administered in accordance with University policies, and
expended from University department or program accounts.  (See
Section II: B.1, Policy on Campus Foundations.)

Transfers from the Foundations to The Regents must be documented
on a form that conforms to recognized accounting principles as
approved by the campus Accounting Office.  This may be either the
Gift/Private Grant Acceptance Report (UDEV 100) or a form devel-
oped by the campus for this purpose.  The form should be signed
by an official authorized to accept gifts to The Regents.  

Gifts to Campus Foundations are reported only once, as gifts to
the Foundation, on the reports to the Office of the President
(see Section V).  They should not be reported again as gifts to
The Regents when they are transferred.  On the Council for Aid to
Education (CFAE) Survey of Voluntary Support of Education (see
Section V: C.4), gifts to the Foundations are combined with gifts
to The Regents; they are not reported separately as they are in
internal reports. 

The forms should be retained on the campus according to an
established retention schedule but because such transfers are not
reported as gifts to The Regents, they should not be forwarded to
the Office of the President.

Funds may not be transferred from The Regents to the Campus
Foundations unless it can be demonstrated that the check was
erroneosly made payable to the wrong entity.  For more informa-
tion see Section IV: B.4, Gifts of Cash/Checks.