B.1. Action Requiring Regental Approval Spring 1992 Development Policy and Administration Manual Chapter III. Gift Administration Policy Section B. Preparing and Coordinating Regents' Items ************************************************************* ACTIONS REQUIRING REGENTAL APPROVAL The Bylaws and Standing Orders of The Regents require Regental approval of certain actions involving gifts. The campus ini- tiates the approval process by submitting a proposed Regents' Agenda Item that has been approved by the Chancellor to the Director--Development Policy and Administration, Office of the President, for review. Following satisfactory completion of the review process, the President will place the Item on the agenda of the next feasible Regents' meeting. The major gift-related actions requiring Regental approval are: a. Soliciting and Accepting Gifts b. Initiating Fund-raising Campaigns c. Allocating and Reallocating Gifts d. Establishing and Naming Endowed Chairs e. Naming University Properties, Programs, and Facilities for Individuals or Groups in Recognition of Gifts Regents' Agenda Items are also occasionally required for other miscellaneous gift-related matters, including certain affili- ations and agreements and the addition of income to principal of endowed funds and funds functioning as endowments. Further information on each of the five categories listed above will be found on the following pages. Regental Approval for Soliciting and Accepting Gifts Regental approval is required for soliciting and accepting gifts (including pledges but excluding bequests) when: a. the proposed gift exceeds $1 million; b. an exception to a University program is involved; c. a University commitment of more than seven years is required; d. the University would be obligated to make expenditures for which there is no established fund source; e. construction of facilities not previously approved is proposed; f. an interest in real property exceeding $50,000 is involved. Reference: Delegation of Authority--To Solicit and Accept Gifts, March 24, 1986. Regental Approval for Fund-raising Campaigns Regental approval is required for proposed fund-raising campaigns when: a. the goal of the proposed campaign exceeds $500,000 for capital improvement projects; b. the goal of the proposed campaign exceeds $1 million for projects that do not involve capital improvements; c. solicitation of real property or funds for the purchase of real property is involved; d. a University commitment of more than seven years is required; or e. the University would be obligated to expend funds in excess of budgeted items. Reference: Delegation of Authority--To Approve and Conduct Fund- raising Campaigns, March 24, 1986. Regental Approval for Allocating and Reallocating Gifts Regental approval is required for allocating and reallocating gifts when: a. in the case of allocation, the gift exceeds $500,000, and the donor has not specified purpose, location (campus), and/or type of fund; b. in the case of reallocation, the current market value exceeds $500,000, and the President or the Chancellor recommends a change in purpose, location, and/or type of fund. Ordinarily, Regents' Agenda items involving allocation and re- allocation of gift funds originate with a recommendation to the President from the Gifts and Bequests Review Committee, Office of the President and, following the Committee's recommendation, are prepared directly by the Development Policy and Administration Office, Office of the President. Requests for allocation and reallocation are not submitted by the campus in draft item format, but are presented by the Chancellor in letter format directly to the Senior Vice President--Academic Affairs, who serves as Committee Chair (see Section III: E.2, Allocating and Reallocating Gifts and Bequests). Reference: Delegation of Authority--Allocation and Reallocation of Gifts and Bequests, April 16, 1991. Regental Approval for Establishing and Naming Endowed Chairs Regental approval is required to establish and name an endowed chair. Since, as a matter of practice, chairs are supported by income from an endowment established by a gift or gifts from private sources, campus requests to The Regents for approval of such chairs are handled by Development Policy and Administration, Office of the President. At the November 1980 meeting, The Regents approved the estab- lishment of a Presidential Chair at each campus. The Senior Vice President--Academic Affairs is responsible for the sytemwide administration of this program. Reference: Regental Policy on Endowed Chairs, May 16, 1980 (see Section VI: D.1); Administrative Guidelines for Campus Implemen- tation of the Regental Policy on Endowed Chairs, May 16, 1980 (see Section VI: D.2); and Policy on Presidential Chairs, July 2, 1981 (see Section VI: D.3). Regental Approval for Naming University Properties, Programs, and Facilities for Individuals or Groups in Recognition of Gifts Regental approval is required for naming University streets, roads, land reserves, buildings, major portions of buildings, major centers of activities, and other highly visible properties, programs, and facilities. Campus proposals for namings after individuals or groups (including organizations) in recognition of gifts should be submitted in Regents' item format to the Develop- ment Policy and Administration Office, Office of the President, except in the case of naming proposals relating to Natural Reserve System (NRS) properties, which should be submitted to the Vice President--Agriculture and Natural Resources. All naming proposals not in recognition of gifts should be sub- mitted to the Regents' Coordinator for the Vice President--Budget and University Relations. Criteria to help determine appropri- ateness of proposed namings and procedures for submitting naming proposals are outlined in the documents cited below. Reference: Regental Policy on Naming University Properties, Programs, and Facilities, October 19, 1979 (see Section III: C.1); and Procedures for Submission of Proposals for Naming University Properties, Programs, and Facilities, August 1, 1989 (see Section III: C.2).