B.1. Action Requiring Regental Approval
Spring 1992
Development Policy and Administration Manual
Chapter III. Gift Administration Policy
Section B. Preparing and Coordinating Regents' Items
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ACTIONS REQUIRING REGENTAL APPROVAL
The Bylaws and Standing Orders of The Regents require Regental
approval of certain actions involving gifts. The campus ini-
tiates the approval process by submitting a proposed Regents'
Agenda Item that has been approved by the Chancellor to the
Director--Development Policy and Administration, Office of the
President, for review.
Following satisfactory completion of the review process, the
President will place the Item on the agenda of the next feasible
Regents' meeting.
The major gift-related actions requiring Regental approval are:
a. Soliciting and Accepting Gifts
b. Initiating Fund-raising Campaigns
c. Allocating and Reallocating Gifts
d. Establishing and Naming Endowed Chairs
e. Naming University Properties, Programs, and Facilities
for Individuals or Groups in Recognition of Gifts
Regents' Agenda Items are also occasionally required for other
miscellaneous gift-related matters, including certain affili-
ations and agreements and the addition of income to principal of
endowed funds and funds functioning as endowments.
Further information on each of the five categories listed above
will be found on the following pages.
Regental Approval for Soliciting and Accepting Gifts
Regental approval is required for soliciting and accepting gifts
(including pledges but excluding bequests) when:
a. the proposed gift exceeds $1 million;
b. an exception to a University program is involved;
c. a University commitment of more than seven years is
required;
d. the University would be obligated to make expenditures
for which there is no established fund source;
e. construction of facilities not previously approved is
proposed;
f. an interest in real property exceeding $50,000 is
involved.
Reference: Delegation of Authority--To Solicit and Accept Gifts,
March 24, 1986.
Regental Approval for Fund-raising Campaigns
Regental approval is required for proposed fund-raising campaigns
when:
a. the goal of the proposed campaign exceeds $500,000 for
capital improvement projects;
b. the goal of the proposed campaign exceeds $1 million
for projects that do not involve capital improvements;
c. solicitation of real property or funds for the purchase
of real property is involved;
d. a University commitment of more than seven years is
required; or
e. the University would be obligated to expend funds in
excess of budgeted items.
Reference: Delegation of Authority--To Approve and Conduct Fund-
raising Campaigns, March 24, 1986.
Regental Approval for Allocating and Reallocating Gifts
Regental approval is required for allocating and reallocating
gifts when:
a. in the case of allocation, the gift exceeds $500,000,
and the donor has not specified purpose, location
(campus), and/or type of fund;
b. in the case of reallocation, the current market value
exceeds $500,000, and the President or the Chancellor
recommends a change in purpose, location, and/or type
of fund.
Ordinarily, Regents' Agenda items involving allocation and re-
allocation of gift funds originate with a recommendation to the
President from the Gifts and Bequests Review Committee, Office of
the President and, following the Committee's recommendation, are
prepared directly by the Development Policy and Administration
Office, Office of the President.
Requests for allocation and reallocation are not submitted by the
campus in draft item format, but are presented by the Chancellor
in letter format directly to the Senior Vice President--Academic
Affairs, who serves as Committee Chair (see Section III: E.2,
Allocating and Reallocating Gifts and Bequests).
Reference: Delegation of Authority--Allocation and Reallocation
of Gifts and Bequests, April 16, 1991.
Regental Approval for Establishing and Naming Endowed Chairs
Regental approval is required to establish and name an endowed
chair. Since, as a matter of practice, chairs are supported by
income from an endowment established by a gift or gifts from
private sources, campus requests to The Regents for approval of
such chairs are handled by Development Policy and Administration,
Office of the President.
At the November 1980 meeting, The Regents approved the estab-
lishment of a Presidential Chair at each campus. The Senior Vice
President--Academic Affairs is responsible for the sytemwide
administration of this program.
Reference: Regental Policy on Endowed Chairs, May 16, 1980 (see
Section VI: D.1); Administrative Guidelines for Campus Implemen-
tation of the Regental Policy on Endowed Chairs, May 16, 1980
(see Section VI: D.2); and Policy on Presidential Chairs, July 2,
1981 (see Section VI: D.3).
Regental Approval for Naming University Properties, Programs, and
Facilities for Individuals or Groups in Recognition of Gifts
Regental approval is required for naming University streets,
roads, land reserves, buildings, major portions of buildings,
major centers of activities, and other highly visible properties,
programs, and facilities. Campus proposals for namings after
individuals or groups (including organizations) in recognition of
gifts should be submitted in Regents' item format to the Develop-
ment Policy and Administration Office, Office of the President,
except in the case of naming proposals relating to Natural
Reserve System (NRS) properties, which should be submitted to the
Vice President--Agriculture and Natural Resources.
All naming proposals not in recognition of gifts should be sub-
mitted to the Regents' Coordinator for the Vice President--Budget
and University Relations. Criteria to help determine appropri-
ateness of proposed namings and procedures for submitting naming
proposals are outlined in the documents cited below.
Reference: Regental Policy on Naming University Properties,
Programs, and Facilities, October 19, 1979 (see Section III:
C.1); and Procedures for Submission of Proposals for Naming
University Properties, Programs, and Facilities, August 1, 1989
(see Section III: C.2).