E.3. Payroll Deductions for Employee Contributions for Campus
     Charitable Drives and Fund-Raising Campaigns
     January 1989

Development Policy and Administration Manual 
Chapter I. Soliciting and Accepting Private Funds
Section E. Gifts Involving University Employees
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             PAYROLL DEDUCTIONS FOR EMPLOYEE CONTRIBUTIONS FOR
            CAMPUS CHARITABLE DRIVES AND FUND-RAISING CAMPAIGNS


On May 21, 1976, The Regents authorized the President to approve
payroll deductions from employees' wages under certain condi-
tions, subject to the provision of guidelines established by the
President.  These were subsequently issued, effective August 1,
1976, and are summarized here.

All community charitable drives (e.g., for the United Way) and
campus fund-raising campaigns are to be conducted in accordance
with the policies of The Regents and the delegations of authority
from the President to the Chancellors to approve and conduct
fund-raising campaigns (see Section I: C.1) and to solicit and
accept gifts (see Section I: B.1).  


A.   Community Charitable Fund Drives

     Each Chancellor has authority to approve payroll deductions
     from employee wages for charitable contributions to the
     principal local combined fund drive. 

     Each Chancellor may instead request that the President
     approve a single payroll deduction for one major combined
     fund drive that provides for employee contributions to be
     divided in specific amounts for both the principal community
     fund-drive agency and a separate local agency or group of
     agencies.

     Each such agency must furnish evidence that it qualifies,
     under applicable Federal and State law, as an organization
     to which tax-deductible charitable contributions can be
     made.  The agency or agencies must also reimburse the campus
     for machine time, supplies, and other administrative costs.

     Employee payroll deductions are to be entirely voluntary,
     shall be authorized by the employee in writing for a speci-
     fic period of not more than 12 months, and, subject to
     payroll deadlines, may be terminated at any time upon
     written request of the employee.


B.   Fund-Raising Campaigns for the Benefit of the Campus

     Each Chancellor may request that the President approve
     deductions for employee contributions to one campus fund-
     raising campaign for support of either student-assistance
     programs or campus programs, or a combination of both. 
     To use payroll deductions, the fund-raising campaign must
     meet a student, teaching, research, employee, or other 
     campus need that cannot be funded adequately from other sources.

     Each request must state the specific program(s) or pur-
     pose(s) for which funds will be used, the campaign goal, and
     the duration of the campaign.  Each request must also
     provide an estimate of expenses for machine time, supplies,
     and other administrative costs, and the procedure to be
     followed for reimbursing the campus for such costs.

     Payroll deductions will be approved for not more than one
     such fund-raising campaign for any campus during the same
     period.  The fund-raising campaign, however, may include two
     or more programs or purposes for which funds will be raised. 
     

     Deductions from employee wages are to be entirely voluntary,
     shall be authorized by the employee in writing for a speci-
     fic period not to exceed 12 months or the approved term of
     the fund-raising campaign, and, subject to payroll dead-
     lines, may be terminated at any time upon written request of
     the employee.  If the fund-raising campaign includes more
     than one program or purpose, the employee must be permitted
     to specify the amount of the deduction to be applied to each
     program or purpose that the employee requests.


C.   General Provisions 

     Requests for use of payroll deductions should be submitted
     to the Associate Vice President--Employee and Labor Rela-
     tions, who will coordinate the requests as appropriate and
     forward them to the President for action.  Legal review by
     General Counsel should be obtained with respect to all
     requests made to the President for payroll deductions for
     community charitable fund drives.



Reference:  Guidelines for Payroll Deductions for
Employee Contributions for Charitable Drives and Campus Fund-
Raising Campaigns, issued June 29, 1976, effective August 1,
1976.