C.1. Who has Authority to Approve and Conduct Fund-raising Campaigns? Spring 1992 Development Policy and Administration Manual Chapter I. Soliciting and Accepting Private Funds Section C. Fund-raising Campaigns ************************************************************* WHO HAS AUTHORITY TO APPROVE AND CONDUCT FUND-RAISING CAMPAIGNS? Fund-raising campaigns are defined as organized efforts to soli- cit gifts and grants for any University purpose from multiple private sources such as individuals, corporations, groups, or foundations. The Regental Policy on Fund-raising Campaigns and the Presidential Delegation of Authority to Approve and Conduct Fund-Raising Campaigns, the conditions of which are described below, apply to all forms of fund-raising campaigns, whether conducted by the University, Campus Foundations, Support Groups, or individuals or organizations outside the University. An- nouncements and solicitations of memorial gifts (see Section IV: B.5) and Annual Fund drives are not considered fund-raising campaigns. Presidential and Chancellorial Authority. Except when campaigns would involve solicitation of real property or the funds for the purchase of real property, the President, Chancellors, and Vice Presidents--Agriculture and Natural Resources and Vice President --Budget and University Relations have authority to approve campaigns with goals of $500,000 or less for support of capital- improvement projects, or with goals of $1,000,000 or less for support of projects that do not involve capital improvements. This authority is derived from the Regental Policy on Fund- raising Campaigns approved on May 15, 1981, which granted limited authority to the President to approve fund-raising campaigns. On March 24, 1986, this authority was delegated for campaigns within their jurisdictions to Chancellors, the Vice President--Agricul- ture and Natural Resources, and the Vice President--Budget and University Relations. This authority may not be redelegated. Conditions of Delegation. Exercise of the delegated authority to approve and conduct fund-raising campaigns is subject to the following conditions: - all fund-raising activities must conform with established University programs and policies; - full consideration is to be given to existing agencies and institutions in the State that depend on funds from private sources for support; - campaigns are to be financed from funds under the Chancellors' and Vice Presidents' authority that are available for such purposes, including campaign proceeds; - campaigns for support of capital-improvement projects shall be approved only if the project has been approved for inclusion in the Capital Improvement Program and only after completion of the environmental-review process (see Section I: C.2); - records must be maintained and reports submitted in accordance with established procedures; - gifts received as a result of fund-raising campaigns are to be accepted in accordance with the delegation of authority to solicit and accept gifts (see Section I: B.1). Campaigns Requiring Regental Approval. The following campaigns require Regental approval: - those with goals of more than $500,000 for support of capital-improvement projects; - those with goals in excess of $1,000,000 that do not include capital-improvement projects; - those that involve solicitation of real property or funds for the purchase of real property; - those involving commitments for more than seven years; and - those that obligate the University to expend funds in excess of budgeted items. Information on preparing Regents' Items may be found in Sec- tion III: B.2. References: Regental Policy on Fund-raising Campaigns, May 15, 1981; Presidential Delegation of Authority--To Approve and Conduct Fund-Raising Campaigns, March 24, 1986.