B.1 Who Has Authority to Solicit and Accept Gifts? Spring 1992 Development Policy and Administration Manual Chapter I. Soliciting and Accepting Private Funds Section B. Soliciting, Accepting, and Acknowledging Gifts ************************************************************* WHO HAS AUTHORITY TO SOLICIT AND ACCEPT GIFTS? The President may solicit and accept all gifts that do not require Regental authorization (see below), and this authority has been delegated as follows: - to Chancellors and to the Vice President--Agriculture and Natural Resources, within their respective jurisdictions; - and to the Vice President--Budget and University Relations, for gifts that are not designated for a specific campus or that are designated for use by more than one campus or on a Universitywide basis. This authority has in turn been redelegated to the Director- -Development Policy and Administration. Chancellors may redelegate this authority at their discretion. Any redelegation must be in writing, with copies to the Director --Coordination and Review, the General Counsel of The Regents, and the Vice President--Budget and University Relations (except in the case of that Vice President's own redelegations). Exercise of this authority is subject to the following condi- tions: - Whenever there is any ambiguity in the terms of a gift proposal, the matter must be referred to the General Counsel for interpretation and advice, with copies to the Vice President--Budget and University Relations. - If there is any doubt whether gift terms comply with the policies of the -University, including those set forth in the Development Policy and Administration Manual, the question must be referred to the Vice President--Budget and University Relations for interpretation and advice prior to acceptance. - Gifts to The Regents are to be administered, documented, and reported in accordance with established University policies and procedures. - Gifts to Campus Foundations for the support of University departments or programs are to be transferred to the University. Such transfers must be documented in a manner that satisfies generally accepted accounting principles, and must be accepted by an official authorized to accept gifts to The Regents. - Gifts to University Support Groups are to be administered, documented, and reported in accordance with The Regents' Policy on University Support Groups (see Section II: C.1) and the Systemwide Administrative Guidelines Governing University Support Groups (see Section II: C.2). - Gifts to The Regents shall be accepted in the name and become the property of The Regents of the University of California. Regental Authorization. Regental approval is required to solicit or accept any gift (including pledges but excluding bequests) that involves: - Exceptions to approved University programs and policies; - Commitments for more than seven years (including, for example, commitments for expenditures or commitments to run academic programs; endowed funds, while held in perpetuity, and the naming of buildings, which usually have an economic life far in excess of seven years, are not considered "commitments for more than seven years" for purposes of this delegation); - Obligations on the part of the University to expenditures or costs for which there is no established fund source; - Construction of facilities not previously approved; - An amount or value in excess of $1,000,000; or - An interest in real property not for campus-related purposes or valued in excess of $50,000. (Gifts of real property for campus-related purposes valued at $50,000 or less, or for-sale housing units within an approved for-sale housing program, may be accepted by the President; see Section IV: D.2) For the purposes of this delegation, the dollar amount of a gift shall be the amount of cash actually received; or, if in the form of a pledge, the full amount pledged; or shall be equivalent to the fair market value of securities or other property. The above requirements apply even if the gift is received as part of a previously approved fund-raising campaign. Information on preparing Regents' Items may be found in Sec- tion III: B.2.