CONTENTS

I.

References

II.

Introduction

III.

Federal Privacy Act of 1974

IV.

Federal Family Educational Rights & Privacy Act of 1974
(Buckley Amendments)

V.

State of California Education Code

VI.

California Public Records Act

1. Definitions
2. Access to Public Records
   1. Times when Records are Open to Inspection
   2. Right to Copy of Public Records; Time Limits
   3. Denial of Request for Records
   4. Fees for Copies
3. Records Exempt from Disclosure Requirements
4. Confidentiality of University Employee Home Address & Telephone Number
5. Public Employment Contracts
6. Computer Software
7. Civil Rights & Remedies

VII.

California Information Practices Act

1. Definitions -- General
2. Definition -- Categories of Information
   1. Confidential Information
   2. Confidential Academic Review Records
   3. Nonpersonal Information
   4. Personal Information
3. General Requirements
4. Notice Requirements -- To the Individual
5. Notice Requirements -- To the State
6. Inquiries about Information
7. Disclosure of Information
   1. Nonpersonal Information
   2. Confidential Academic Review Records
   3. Nonpersonal Information
   4. Personal Information
8. Deletion of Information Prior to Disclosure
   1. Deletion of Source of Letters of Recommendation
   2. Deletion of Personal or Confidential Information about Others
   3. Deletion of Confidential Information about the Individual
9. Accounting of Disclosures
10. Right of Access by Individuals to Whom Information Pertains
    1. Confidential Academic Review Records
    2. Confidential Information
    3. Personal Information
11. Request for Amendment of Records
12. Deadlines for Release, Copying and Amendment of Information
13. Fees for Copies
14. State Office of Information Practices
15. Civil Remedies
16. Penalties
17. Relation of the Information Practices Act to Other Laws

EXHIBIT A

Sample Federal Privacy Notices

EXHIBIT B

Sample State Privacy Notices

EXHIBIT C

Sample Accounting of Disclosure Form

EXHIBIT D

Rules of Conduct