EXHIBIT II - K
STATISTICAL COST ANALYSIS REPORT
Group A and Group B Housing
Quarter Ending_________
Residence
Hall Total Unit I Unit II Apartment Unit Unit
R.S. S.S. R.S. S.S. R.S. S.S. Total I II
HOUSEHOLD (Cost/100 occupant Days)
Administration
Housekeeping
Linen Service R.S. = Regular Session
Telephone Service S.S. = Summer Session
Repairs & Maintenance - Ordinary
Utilities
Miscellaneous ___________ ___________ __________ __________ _______ __________
Total Cost/100 Occupant Days ____(1)____ ___________ __________ __________ _______ __________
Average Daily Occupancy ____(2)____ ___________ __________ __________ _______ __________
% Occupancy ____(3)____ ___________ __________ __________ _______ __________
Total Occupant Capacity ___________ ___________ __________ __________ _______ __________
Number of Operating Days ___________ ___________ __________ __________ _______ __________
FOOD SERVICE Cost/100 Meals)
Raw Food
Food Preparation, Serving & Clean-up
Utilities ___________ ___________ __________ __________ _______ __________
Sub Total
Administration
Repairs & Maintenance - Ordinary
Miscellaneous ___________ ___________ __________ __________ _______ __________
Total Cost/100 Meals ___________ ___________ __________ __________ _______ __________
Total Meals served ____(4)____ ___________ __________ __________ _______ __________
% of Potential Meals ____(5)____ ___________ __________ __________ _______ __________
STUDENT PROGRAM
(Cost/100 Student Days) ____(6)____ ___________ __________ __________ _______ __________
GENERAL EXPENSES (Cost/100 Occupant
Days)
Administration Recharges
Grounds Maintenance
(Other Direct) ____________ __________ __________ __________ _______ __________
TOTAL ____________ __________ __________ __________ _______ __________
Notes (1) thru (6) are explained on next page.
Explanation of Notes - Statistical Cost Development
(Exhibit II - K)
General - At the end of the fiscal year an additional statement should
be prepared covering the entire year's operations to arrive
at per occupant costs.
All cost figures would come directly from the financial
statements. Conferences and Catering are excluded from
these statistical reports.
Computations -
(1) Occupant Days include all persons residing in the residence
hall; i.e., Students and Head and Assistant Residents.
Guest occupancy is excluded on the basis of materiality.
Formula: Cost for the Quarter x 100 = Cost/100 Occupant Days
Occupant Days
An occupant day is defined as one student or "resident" living
in the hall for one day.
(2) Average daily occupancy is defined as the total occupant days
divided by the number of operating days in the quarter.
(3) Percent occupancy is defined as average daily occupancy,
(2)above, divided by the total number of available occupant
spaces.
(4) Total meals served is defined as all meals except free
employee meals; i.e., meals covered by student board, board
only contracts, head and assistant resident perquisites, and
guest (cash) meals.
Free employee meals are defined as those given to an employee
as part of a contract or agreement. Meals paid for by an
employee would be included in the meal count under guest
meals above.
(5) Percent of potential meals is defined as total meals served,
(4)above, divided by the number of meals that would have been
served if all "occupants" (students and "residents") had eaten
all the meals they were entitled to.
(6) Formula:
Student Program Cost for the Quarter x 100 = Cost/100 Student
Student Occupant Days Only Days
Retention Period: See Records Disposition Schedule Revised 2/1/76