Student Aid: Loan Fund Accounting
UC Accounting Manual
X. Loan Fund Accounting
S-772-12 (TL 56, 8/17/90)
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STUDENT AID: LOAN FUND ACCOUNTING
Contents
Page
I. Introduction 2
II. Procedures 2
III. Short-Term In-School Loans 3
IV. Long-Term Loans 4
V. The FWSFS Subsystem 5
A. General Overview 5
B. Definitions 6
C. Interface with the General Ledger System 6
D. Adjustments to the General Ledger 8
E. General Ledger Reconciliations 13
F. Functional Responsibilities Plan 13
G. University Student Aid Program 13
VI. Responsibilities 14
VII. References 14
Appendix I. Recording Receipt of Loan Funds and
Federal Capital Contributions 15
Appendix II. Journal Entries to Record Loans
Granted 17
Appendix III. Journal Entries to Record
Transfers of Loans to FWSFS 18
Appendix IV. Recording Collections,
Cancellations, Bankruptcies,
Write-Offs, and Refunds 19
Appendix V. Closing Entries 28
Appendix VI. Functional Responsibilities Plan 31
Appendix VII. Loan Funds Chart of Accounts 34
Appendix VIII. Loan Funds by School/Program
Campus and Fund Numbers 36
STUDENT AID: LOAN FUND ACCOUNTING
"The man who trusts men will make
fewer mistakes than he who distrusts
them."
--Cavour
I. INTRODUCTION
Campuses receive funds to be used for student loans from
private sources, The Regents, and the Federal Government.
This chapter presents procedures for recording and
accounting for these funds and for the collection of
student loans.
II. PROCEDURES
A. RECEIPT OF FUNDS
Funds from private sources are ordinarily received
directly by the campus cashier's office. Regents funds
are transferred to the campuses by the Office of the
President (OP) via intercampus financial journals.
Federal funds are drawn by wire transfer from the
Department of Education (DE) or Health and Human
Services (HHS) and placed in local campus depositories.
B. FIRST WACHOVIA STUDENT FINANCIAL SERVICES
Since 1977, the University has contracted with financial
agents to provide accounting and collection services
pertaining to student loans. Effective July 1, 1987,
First Wachovia Student Financial Services, Incorporated
(FWSFS), a subsidiary of the First Wachovia Corporation,
has been awarded a three-year contract: (1) to provide
recordkeeping, billing, collection, and reporting
services for University Loan Funds (ULF), various
Federal Loan Programs (FLP), and Educational Fee
Deferment Loans (EFDL), and (2) to provide the
University with an adequately tested student loan
collection system--a system which FWSFS has developed
for colleges and universities.
Accounting procedures presented in this chapter pertain
to FWSFS procedures and the FWSFS accounting subsystem.
Refer to the FWSFS Student Loan Management Operations
Manual for information regarding accounting reports of
the FWSFS subsystem. Refer to the FWSFS Student Loan
Management Datalink Manual for information regarding the
on-line procedures of the subsystem.
Problems associated with new or additional loans,
cancellations or adjustments, etc., which may require
changes or modification of the computer program(s),
should be resolved without undue loss of time.
Questions concerning such problems should be referred to
FWSFS (see Customer Orientation section of the FWSFS
Student Loan Management Operations Manual for mailing
addresses and phone numbers).
C. JOURNAL ENTRIES
Examples of journal entries to record the loan funds
given by individuals, private organizations, and the
University, including capital contributions made by the
Federal Government are presented in Appendix I.
Appendix II illustrates journal entries to record loans
granted. Journal entries to record transfers of loans
to FWSFS are presented in Appendix III. Appendix IV
illustrates journal entries to record collections,
cancellations, bankruptcies, write-offs, and refunds.
Closing entries are presented in Appendix V. The
account and fund number groupings presented in this
chapter should be used consistently University-wide.
Thus, any campus currently using such an account or fund
number for some other purpose should modify its systems
accordingly, as soon as possible. The uniform use of
account and fund numbers facilitates the compilation of
data electronically at OP and eliminates the need for
numerous individual reports from each campus.
III. SHORT-TERM IN-SCHOOL LOANS
Recordkeeping, collection, and follow-up functions for
short-term ULF loans (loans repayable within the academic
year) will continue to remain the responsibility of the
campuses. However, these loans may be transferred to FWSFS
at the campus' option.
Effective controls and reconciliation procedures for in-
school loans should be established by the campus accounting
offices to ensure:
1) that the notes receivable held by the loan collection
offices and the control accounts in the general ledger
are in agreement and reconciled on a monthly basis,
2) that verification procedures have been established
whereby confirmation of outstanding balances can be
obtained from the borrowers,
3) that financial aid officers are adequately informed of
the current available loan fund balances and changes in
loan fund terms,
4) that the campus in-school loan repayment clearing
account balances are identified and loan repayments are
applied promptly, and
5) that the supporting loan documentation and students'
promissory notes are adequately safeguarded in the loan
collection office, i.e., only authorized personnel are
permitted access to such documents.
Examples of journal entries to record loans granted to
students while in school are illustrated in Appendix II.
IV. LONG-TERM LOANS
A. CATEGORIES OF FEDERAL LOAN PROGRAM NOTES FOR DIRECT
LOANS
Federal Loan Program notes for direct loans are
classified into three main categories, as follows:
Category I -- National Direct Student Loans (NDSL)
Category II -- Perkins Loans
Category III -- Perkins/NDSL-2 Loans
Careful consideration should be given to the wording
used in these notes, which varies according to category.
(When printing notes for Category III, it is recommended
that the exact wording for Perkins/NDSL-2 Loans be used
as outlined in Federal Register dated December 1, 1987,
Volume 52, Number 230.)
Provisions of the three categories of loans are as
follows:
1. National Direct Student Loans
A borrower who has an existing NDSL program note (at
a particular campus) against which loan advances can
still be posted (at that campus) should continue to
receive advances based on the provisions of that
note, i.e., at 5% interest, with a 6-month initial
grace period, and a $6 per quarter late penalty.
2. Perkins Loans
A borrower who did not have a balance owing on an
NDSL or Perkins Loan at any location on July 1, 1987
should receive a Perkins Loan program note at 5%
interest, with a 9-month initial grace period,
specified deferment and cancellation provisions, and
a maximum late penalty of 20% of installment payment.
3. Perkins/NDSL-2 Loans
A borrower who had a balance owing on an existing
NDSL note at any location on July 1, 1987 but does
not currently have a note at a particular campus
against which advances can be posted should receive a
Perkins/NDSL-2 Loan note at that campus, at 5%
interest, with a 6-month initial grace period, and a
maximum late penalty of 20% of installment payment.
B. TRANSFER TO THE FWSFS SUBSYSTEM
When a student with an outstanding loan leaves school,
the campus must transfer all applicable loan information
to FWSFS. Information may be transferred to the FWSFS
subsystem via either (1) a transfer document or (2) a
computer tape. (See section 204 of the FWSFS Student
Loan Management Operations Manual for detailed
procedures.)
The responsibility for recordkeeping and posting of
financial transactions to out-of-school accounts passes
to FWSFS when the transfer documents or tapes are
processed through the FWSFS Data Processing Center and
the related data appears on FWSFS Accounting Reports.
Loan balances and other pertinent loan information must
be verified by the campus against the general ledger
prior to and after transfer to FWSFS.
After a loan transfer has been recorded on the
subsystem, a financial journal must be prepared
transferring the balance from the Campus Notes
Receivable Control account to the appropriate FWSFS
Notes Receivable Control account. Examples of journal
entries to record transfers of loans to FWSFS are
presented in Appendix III.
Category III borrowers include those borrowers who
transfer to a particular campus from another University
of California campus or from another institution and
also those borrowers who remain at or return to a
particular campus but whose NDSL loans are not suitable
for augmentation for some reason. (However, if it is
possible to combine the advances associated with a new
award with a previous balance and collect the entire
amount as one loan, the loan may be classified as a
Category I loan.)
For additional information regarding promissory notes,
contact the Office of Financial Aid and Loan Collection
in OP.
V. THE FWSFS SUBSYSTEM
A. GENERAL OVERVIEW
First Wachovia Student Financial Services, Incorporated,
provides complete billing and reporting services for all
loans entered in its system. In addition to cyclical
billing and posting of repayments to individual borrower
accounts, the FWSFS subsystem:
1) provides campuses with the ability to update both
financial and non-financial data. Non-financial
data, for example, includes names and addresses,
status codes, separation dates, loan payment dates,
social security information, and data on loans
assigned to collection agencies, etc. Financial
data, for example, includes non-cash payments,
payment reversals, write-offs, and increases or
decreases in loan balances.
2) provides student borrowers with bills for all loan
obligations transferred to the FWSFS subsystem.
3) provides comprehensive collection data for follow-up
and analysis of past due portfolios.
4) provides reconciliations of bank statements, wire
transfers, and transaction journals.
5) provides various reports (for detailed information,
see the FWSFS Student Loan Management Operations
Manual).
6) provides immediate direct on-line access to student
borrower accounts.
B. DEFINITIONS
Cash Payment: Any student loan payment received by
FWSFS directly from the student borrower, from a campus,
from a collection agency (see section D.4. below), or
from a bankruptcy trustee and must be recorded on FWSFS
Accounting Reports.
Non-Cash Payment: Any student loan payment received and
deposited to the campus local depository bank which the
campus has posted directly, or for which a notification
of receipt has been sent to FWSFS for processing. A
payment on an outstanding loan made by an employee
through payroll deduction would also constitute a non-
cash payment.
Payment Reversal--Cash or Non-Cash: The removal of an
uncollectible check or misapplied payment from FWSFS
current month Accounting Reports. FWSFS offsets
reversals against cash or non-cash payments, as
applicable. (See section 1000 of the FWSFS Student Loan
Management Operations Manual.)
C. INTERFACE WITH THE GENERAL LEDGER SYSTEM
1. Daily Transactions
The FWSFS subsystem does not generate automated
campus journal entries for loan collections,
cancellations, and adjustments. Journal entries are
made at the campus or at OP.
Billings on loans in a collectible status are
generated by the FWSFS program at predesignated
intervals. The payments are received by FWSFS,
deposited in a bank account, and wire-transferred to
the University.
At times, the borrower may forward payment to the
campus in cash or by check payable to The Regents.
In such cases, (1) the cash or check can be deposited
in the campus local depository bank and posted
directly through the FWSFS on-line system as a non-
cash payment, (2) a University check and a completed
payment transmittal form can be forwarded to FWSFS,
or (3) the student check itself can be forwarded to
FWSFS with the payment stub.
Note: When a University or student borrower's check
is sent to FWSFS, it should be addressed as
follows:
University check with Student borrower's check
payment transmittal with payment stub
First Wachovia Student First Wachovia Student
Financial Services, Inc. Financial Services, Inc.
P. O. Box 2902 P. O. Box 70095
Winston-Salem, Winston-Salem,
North Carolina 27102 North Carolina 28272-0095
If a borrower remits funds to the campus and the
funds are retained locally at the campus, the journal
entry illustrated in transaction 6), Appendix IV,
should be made.
2. End of the Month
At the close of each month's activity, i.e., on the
last working day of the month, FWSFS will forward
Accounting Reports to the campuses. For details and
examples, see the FWSFS Student Loan Management
Operations Manual. In addition, FWSFS will forward
to the Office of Financial Aid and Loan Collection in
OP, a monthly bank statement showing the wire
transfers, along with copies of the University of
California System Cash and Tax Offset Reconcilements
by school/program number. (A list of school/program
numbers and related fund numbers are presented in
Appendix VIII.) The list of school numbers will
enable OP to reconcile the two documents with the
General Ledger and make the appropriate entries in
the campus financial control accounts.
After reconciling the cash received by the Treasurer
during the month with the Cash and Tax Offset
Reconcilements, as prepared by FWSFS, OP will
transfer to the campuses the total receipts as
illustrated in transaction 2), Appendix IV. These
total receipts must equal the distribution amounts as
recorded in the campus general ledger control
accounts, as discussed below.
A microfiche copy of the Transactions and Adjustments
Journals and the New Loans and Adjustment Report
which reflect the new loans, additional loans,
cancellations, payments, reversals, and miscellaneous
adjustments, will be sent to the campus by FWSFS
along with the Cash and Tax Offset Reconcilements,
and the
Accounting Reports for each loan fund. This
information will enable the campus to distribute the
funds from the campus financial control account as
illustrated in transactions 3), 4), and 5), Appendix
IV. (Regarding these entries, it is suggested that a
reconciliation summary be prepared and an endorsement
be made on each financial journal stating that the
journal entries have been reconciled to those shown
on the FWSFS Accounting Reports.)
After the amount of cash received and deposited by
the campus has been forwarded to FWSFS with a
completed non-cash payment transmittal form, the
campus should keep the cash receipt posted in the
loan repayment control account until the FWSFS
Accounting Reports reflect the payment received.
When the entry appears on the FWSFS Accounting
Reports, the campus repayment control should be
cleared as shown in transaction 7), Appendix IV.
3. Fiscal Year-End
Any undistributed balance shown in the campus loan
repayment or financial control account at June 30
should be temporarily transferred to the appropriate
FWSFS Notes Receivable account by a 14 reversing
journal.
D. ADJUSTMENTS TO THE GENERAL LEDGER
1. Elimination of Small Credit Balances
Whenever a payment is applied to a loan and a credit
balance of $.99 or less is created, FWSFS will list
the amount on its Accounting Reports as a credit
entry to the Loan Principal and/or Interest Written
Off--Low Balance account. The credit balance written
off will appear as a credit entry under the heading
FWSFS Other Costs and Losses--Principal, Interest and
Fees Written Off.
2. Outstanding Loans--Small Balance
When a payment is received on a student loan which
leaves a remaining balance of $.99 or less,
University policy permits automatic write-off of the
balance. Such a write-off is recorded by FWSFS in
the Loan Principal and/or Interest Written Off--Low
Balance account. The total small balance written-off
will be reflected under the heading FWSFS Other Costs
and Losses-- Principal, Interest and Fees Written
Off. The accounting entries for small balance write-
offs processed through FWSFS are the same as for
campus generated write-offs. It is recommended that
campuses with on-line capabilities for loans which
are held for collection by FWSFS write-off balances
of $.99 or less via "datalink". For detailed
procedures on how to write-off loans directly, see
the FWSFS Student Loan Management Datalink Manual.
For such write-offs, the entries will be the reverse
of those shown in Appendix IV, transaction 9) (i) a),
b), and c).
For campus generated write-offs of Federal loans, the
general ledger entries will be as follows:
Dr. X-102103-039XX-0 Other Costs and Losses
(principal and interest)
Cr. X-102188-039XX-0 Loan Principal Adjustments
Cr. X-102100-039XX-0 Interest Income
The Loan Principal Adjustments balance (X-102188-
039XX-0) will be transferred at fiscal year-end to
the Notes Receivable account (X-102021-039XX-0) on a
14 reversing journal. At fiscal closing, the Other
Costs and Losses balance (X-102103-039XX-0) will be
offset against Federal and University Capital
contributions as illustrated in the closing schedule.
During the fiscal year, it will be necessary to
offset manually the Loan Principal Adjustments
balance against the prior year-end Notes Receivable
ledger balance to obtain the current Notes Receivable
balance.
a. Write-off of a FLP loan balance when a compromise
settlement has been approved by a court or campus
When a compromise settlement has been approved by
a court or campus, the campus should write the
loan off directly via the FWSFS on-line terminal.
The general ledger entries which should be made
will be similar to those listed above. The
journal entries to be made at fiscal closing will
also be similar to those listed above. During
the fiscal year, it will be necessary to offset
manually the Loan Principal Adjustments balance
against the prior year-end Notes Receivable
ledger balance to obtain the current Notes
Receivable balance.
b. Write-off of Regents Loans (including Educational
Fee Deferment Loans)
When a campus has determined that a loan is
uncollectible and write-off approval has been
given by the Chancellor, the campus should write
the loan off directly via the FWSFS on-line
terminal. See Appendix IV, transaction 19) for
journal entry.
3. Intercampus and Inter-School Transfers
Occasionally, a student borrower may have more than
one loan recorded at more than one campus. If a
misapplication of payment is made by FWSFS and it is
found that an inter-school transfer of payment is
necessary, FWSFS will:
1) include the cash on the correct campus/program
Cash and Tax Offset Reconcilements Report and
process the item, and
2) deduct the misapplied amount from the Cash and
Tax Offset Reconcilements Report of the incorrect
campus/program.
Therefore, no entries to the general ledger are
required to offset the transfer of cash between
campuses (through the financial controls). Sample
journal entries to record the transfer are presented
under transactions 3) to 5), Appendix IV.
4. Collection Agency Procedures
Collection agencies are selected and retained by
campuses to perform collection functions pertaining
to the FWSFS billing system. An agency may be
instructed to transfer all payments and associated
documents to the campus, allowing the option of
processing via on-line terminal or as a non-cash
payment, or it may transfer all payments and
documents as follows:
To: First Wachovia Student Financial Services (see
section V. subsection C. for complete mailing
address or refer to the FWSFS Student Loan
Management Operations Manual).
Items: (1) Check for gross amount
(2) Detailed listing (two copies)
To: The campus
Items: (1) Copy of checks
(2) Detailed listing (copy number
two)
(3) Invoice for commissions, by
funds
The campus should verify that the invoice for
commissions has been calculated correctly. The
entries to be made to record collection agency
commissions appear in transaction 11), Appendix IV.
In cases in which the collection agency has deducted
its commission from the loan payment, the entries to
be made will be in accordance to those appearing in
transaction 10), Appendix IV.
On occasion, a collection agency may report a payment
and the return of a bad check to the borrower on the
same invoice. In such cases, FWSFS will record both
the payment and the corresponding reversal.
Similarly, if the payment is reported in one month
and the returned check in a subsequent month, both
transactions will be recorded.
5. Assignment of Defaulted Federal Loans to Federal
Government
Assignments of defaulted FLP loans should be
processed after: (1) the defaulted loan has been
accepted by the Federal Government, (2) the loan
assignment has been coded by the campus on the FWSFS
subsystem, and (3) a deletion from the outstanding
notes receivable appears on the FWSFS Accounting
Reports and the journal entries outlined in
transaction 24), Appendix IV, have been prepared.
Any payments made by the borrower after the loan has
been accepted by the DE should be deposited by the
campus in a Cash Received Undistributed account and a
check for the same amount should be sent to the DE.
The journal entries to record the return of an
accepted defaulted loan from the DE are presented in
transaction 25), Appendix IV.
6. Assignment of Defaulted Non-Federal Loans to Federal
Government on a "Referral" Basis
Defaulted non-Federal loans assigned to the DE on a
"referral" (or collection) basis will remain as
outstanding receivables with FWSFS. Twenty percent
of any funds collected by the Federal Government will
be retained to defray its costs (similar to a
collection agency commission); the remaining balance
will be forwarded to the campus. Procedures for
recording funds collected by the Federal Government
and its retention fee will be similar to the
procedures for recording funds collected by a
collection agency and its commission. Payments
received from the Federal Government may be processed
on-line or a notification of a non-cash payment may
be sent to FWSFS. Examples of the journal entries to
be made are presented as transaction 26), Appendix
IV.
7. Cancellations of FLP Loans Due to Teaching, Military
Service, Volunteer Service, Disability or Death
All cancellations will be reflected on the FWSFS
Accounting Reports. For details regarding
cancellation procedures, refer to Federal Register
dated December 1, 1987, Volume 52, No. 230, part
674.52 or, for clarification, contact the Office of
Financial Aid and Loan Collection in OP.
The entries to be made to the general ledger to
record cancellations are presented in transactions
8. Bankruptcy
The entry to record the write-off of FLP loan(s) due
to bankruptcy is presented in transaction 18),
Appendix IV.
9. Write-off of Uncollectible ULF and EFDL Loans
The entries to record the write-off of ULF and EFDL
loans are presented in transactions 19) and 20),
Appendix IV.
10. Administrative Cost Recovery
Information regarding Administrative Cost Recovery is
presented in Accounting Manual chapter A-115-62,
Accounting Procedures for Recording Federal Financial
Aid Administrative Allowance.
11. Transfer of Loans Back to Campuses
If, for any reason, a loan is transferred back to a
campus, the entries to the general ledger should be
the reverse of the entries illustrated in
transactions 1), 2), and 3), Appendix III.
12. Offset Payments
Offset payments consist of tax refunds or state
lottery winnings which have been transferred from the
State of California to the Office of Financial Aid
and Loan Collection in OP for offset against
delinquent student loan accounts. Offset payments
will be treated as non-cash payments. However, if an
offset payment cannot be applied by FWSFS because the
applicable loan has been transferred to the Federal
Government, the payment will appear on the monthly
FWSFS Accounting Reports. In such cases, the funds
must be sent to the Federal Government.
13. Short-Term Investment Pool
Short-Term Investment Pool (STIP) investment income
will be automatically credited to campus local
accounts as outlined in Appendix VII. The
appropriate general ledger fund number will be shown
in the reference column for identification.
E. GENERAL LEDGER RECONCILIATIONS
It is essential that the FWSFS subsystem be reconciled
to the general ledger each month. Such reconciliation
should include, but not be limited to, the following
items:
1) Receivable balances shown in the FWSFS Accounting
Reports.
2) Interest and principal cancellations, principal
adjustments, interest income, late charges and
collection costs in the general ledger clearing
accounts.
3) Accounts X-102097, Funds Received But Not Applied,
and X-102199, Clearing Account--Miscellaneous. The
items in these accounts should be cleared as soon as
possible.
4) Account X-102190, Loan Repayment Clearing Account,
which is reconciled to funds received from OP.
F. FUNCTIONAL RESPONSIBILITIES PLAN
Presented in Appendix VI is a plan reflecting functional
responsibilities at OP, the campus, and FWSFS.
Procedural guidelines regarding responsibilities for
reconciliation of accounting records are also presented
in Appendix VI.
G. UNIVERSITY STUDENT AID PROGRAM
Beginning with the 1983-84 academic year, the
Educational Fee Grant and EFDL programs were eliminated,
and funding previously allocated to those two programs
was allocated to the University Student Aid Program
(USAP). These changes were made to allow the campuses
greater flexibility in awarding need-based financial
aid.
Previously, student repayments of EFDL had been returned
to the OP and had been considered part of Annual
Educational Fee income. By eliminating the EFDL
program, income is expected to begin to decrease in a
few years, and eventually disappear. As this income
decreases, USAP funding is also expected to decrease.
To offset this future decrease in funding, all campuses
are required to award as loans 15 percent of their
annual USAP allocation through the University Student
Loan program. Collections on University student loans
are retained by the campuses. To offset future
reductions in USAP funding, it will be necessary to
build-up campus revolving loan balances.
Some campuses may prefer to make the required loans
through the Federal NDSL program rather than through the
University Student Loan program. This option was made
available to campuses by Academic Vice President Frazer
in a letter to Chancellors dated March 26, 1983.
Transaction 4), Appendix I, presents sample budgetary
and financial entries regarding the USAP program.
VI. RESPONSIBILITIES
The accounting officer is responsible for recording of and
accounting for loan funds received by the campus and for
the collection of outstanding student loans in accordance
with the procedures outlined in this chapter.
VII. REFERENCES
Federal Register, Federal Rules and Regulations (as
amended), Parts 673, 674, 675, and 676, November 30, 1987
and December 1, 1987.
Department of Education Code of Federal Rules, Part III.
Title IV Higher Education Act of 1965 (as amended).
Director Donald L. Alter, Memoranda to Accounting Officers
on Loan Fund Accounting, May 3, 1983, March 4, 1985, April
18, 1985, and December 18, 1985.
FWSFS Student Loan Management Operations Manual.
FWSFS Student Loan Management Datalink Manual.
Accounting Manual chapter:
S-772-31 Student Fees: Educational Fee
________________________
Historical note: The original Accounting Manual chapter was
published 7/1/73 for centralized student loan accounting.
Revised and published 9/1/78 and 1/1/80 for the decentralized
operations of student loan accounts. Present revision 8/15/89;
analyst--Jim Williams.
Appendix I: Recording Receipt of Loan Funds and Federal Capital
Contributions
UC Accounting Manual
X. Loan Fund Accounting
Student Aid: Loan Fund Accounting
S-772-12 (TL 56, 8/17/90)
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APPENDIX I: RECORDING RECEIPT OF LOAN FUNDS AND FEDERAL CAPITAL
CONTRIBUTIONS (See also Section II.C., text.)
1) To record receipt of loan funds provided by individuals
and private organizations to the campus:
Dr. X-1100XX Campus Depository XXXXX
Cr. X-102200 through 103989-XXXXX-0-8000 Funds
Balances--ULF XXXXX
2) To record the receipt of Federal Capital Contributions:
Dr. X-1100XX Campus Depository XXXXX
Cr. X-2235XX-235XX DE Letter of Credit XXXXX
Dr. X-2235XX-235XX DE Letter of Credit XXXXX
Cr. X-102080-0399X-0 Federal Capital
Contributions-- FLP XXXXX
Note: The same procedure will be followed for all FLP.
The appropriate accounts assigned to these loan
programs, as shown in Appendix VII, should be used.
3) To record the required campus matching contributions from
the EFDL funds (or appropriate fund source) to the NDSL
funds balance (this amount is equal to one-ninth of the
Federal Capital Contributions):
Dr. X-119850-20095-0-0450 Unexpended
Balance--Educational Fee XXXXX
Cr. X-103981-03981-0-8240 Fund Balance--FLP XXXXX
Note: The same procedure will be followed for all FLP.
The appropriate accounts assigned to these loan
programs, as shown in Appendix VII, should be used.
4) To fund the USAP Programs:
Financial Entry. To record transfer to the USAP Program:
Dr. X-119850-20094-0-0435 Unexpended
Balance--Educational Fee XXXXX
Cr. X-104355-04355-0-8214 University Student
Loan Fund XXXXX
Budgetary Entry. To adjust the provision for Student Aid
account:
Dr. X-80XXXX-20094-8 Educational Fee--
Provision for Student Aid XXXXX
Cr. X-119850-20094-0 Unexpended Balance--
Educational Fee XXXXX
Appendix II: Journal Entries to Record Loans Granted
UC Accounting Manual
X. Loan Fund Accounting
Student Aid: Loan Fund Accounting
S-772-12 (TL 56, 8/17/90)
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APPENDIX II: JOURNAL ENTRIES TO RECORD LOANS GRANTED (See also
Section II.C., text.)
All campuses use reference number control on Loan Fund Receivable
accounts; therefore, although not specifically indicated in the
following journal entries, this control is implied.
1) To record cash disbursed to student borrower(s) on ULF
promissory notes:
Dr. X-102050-XXXXX-0 Notes Receivable--ULF,
Campus Control XXXXX
Cr. X-110XXX Campus Revolving Fund XXXXX
2) To record cash disbursed to student borrower(s) for NDSL
promissory notes:
Dr. X-102051-0399X-0 Notes Receivable--NDSL,
Campus Control XXXXX
Cr. X-110XXX Campus Revolving Fund XXXXX
Note: The same procedure will be followed for all FLP.
The appropriate accounts assigned to these loan
programs, as shown in Appendix VII, should be used.
Appendix III: Journal Entries to Record Transfers of
Loans to FWSFS
UC Accounting Manual
X. Loan Fund Accounting
Student Aid: Loan Fund Accounting
S-772-12 (TL 56, 8/17/90)
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APPENDIX III JOURNAL ENTRIES TO RECORD TRANSFERS OF LOANS TO
FWSFS (See also Section II.C., text.)
1) To transfer Notes Receivable--ULF from Campus Control to
Notes Receivable--FWSFS:
Dr. X-102026-XXXXX-0 Notes Receivable--ULF,
FWSFS XXXXX
Cr. X-102050-XXXXX-0 Notes Receivable--ULF, Campus
Control XXXXX
2) To transfer Notes Receivable from Campus Control to Notes
Receivable--Federal Loan Fund (FLF), FWSFS:
Dr. X-102021-039XX-0 Notes Receivable--FLF,
FWSFS XXXXX
Cr. X-102051-039XX-0 Notes Receivable--FLF XXXXX
Note: The same procedure will be followed for all Student
Loan Programs by using the appropriate fund
numbers. The appropriate accounts assigned to
these loan programs, as shown in Appendix VII,
should be used.
3) To transfer Notes Receivable--EFDL from Campus Control to
Notes Receivable--EFDL, FWSFS:
Dr. X-102020-02612-0 Notes Receivable--EFDL,
FWSFS XXXXX
Cr. X-102040-02612-0 Notes Receivable--EFDL, Campus
Control XXXXX
Appendix IV: Recording Collections, Cancellations, Bankruptcies,
Write-Offs, and Refunds
UC Accounting Manual
X. Loan Fund Accounting
Student Aid: Loan Fund Accounting
S-772-12 (TL 56, 8/17/90)
*****************************************************************
APPENDIX IV: RECORDING COLLECTIONS, CANCELLATIONS, BANKRUPTCIES,
WRITE-OFFS, AND REFUNDS (See also Section II.C.,
text.)
1) To record cash received by the Treasurer's Office via wire
transfers from FWSFS (OP entry):
Dr. J-110000 Treasurer's General Cash XXXXX
Cr. J-102190 Loan Repayment Control XXXXX
2) To distribute to the campuses cash received by the
Treasurer's Office via wire transfers from FWSFS (OP
entry):
Dr. J-102190 Loan Repayment Control XXXXX
Cr. J-1195X0 Campus Financial Control XXXXX
3) To record collections of ULF interest and principal
payments received by FWSFS:
Dr. X-119500 OP Financial Control XXXXX
Cr. X-102026-XXXXX-0 Notes Receivable--ULF,
FWSFS XXXXX
Cr. X-102200 through X-103989-XXXXX-0-8020 Funds
Balances-- ULF (Interest) XXXXX
The above entry--and any of the following entries--may, at
the option of the campus, clear the Financial Control
account into the Campus Loan Repayment Control account (X-
102190).
4) To record collections of FLP loan interest and principal
payments received by FWSFS:
Dr. X-119500 OP Financial Control XXXXX
Cr. X-102021-039XX-0 Notes Receivable-FLP,
FWSFS XXXXX
Cr. X-102100-039XX-0 Interest Income--FLP XXXXX
Note: The same procedure will be followed for all FLP
loans. The appropriate accounts assigned to these
loan programs, as shown in Appendix VII, should be
used.
5) To record collections of EFDL interest and principal
payments received by FWSFS:
Dr. X-119500 OP Financial Control XXXXX
Cr. X-102020-02612-0 Notes Receivable--EFDL,
FWSFS XXXXX
Cr. X-267900-20094-0 Interest Income--EFDL XXXXX
6) To record cash or check payment received by the campus and
deposited locally to the campus depository bank and posted
immediately on-line via FWSFS terminal as a non-cash
payment:
Dr. X-1100XX Campus Depository XXXXX
Cr. X-102190 Loan Repayment Control--Campus XXXXX
Note: When funds are deposited locally and a University
check is sent to FWSFS together with the Regular
payments transmittal, the Cash Receipts
Undistributed account may be used to make the
entries.
7) To record distribution of cash or check collected by the
campus and deposited at its depository bank [see
transaction 6), above]:
Dr. X-102190 Loan Repayment Control--Campus XXXXX
Cr. X-1020XX-XXXXX Notes Receivable--FWSFS XXXXX
Cr. X-XXXXXX-XXXXX Interest Income (or Loan Fund
Principal) XXXXX
8) To record loan overpayment refunds of more than $5.00 to
borrowers:
Dr. X-1020XX-XXXXX-0 Notes Receivable--FWSFS
or
X-102095 Refund Due Borrowers XXXXX
Cr. X-102190 Loan Repayment Control--Campus XXXXX
Note: Overpayment credits of $5.00 or more are to be
credited to X-102190 Campus Repayment Control, then
this same account is charged when the refund
payment is made.
9) To eliminate loan overpayments or outstanding loan
balances:
a) Loan Overpayments should be eliminated via the Datalink
Terminal
(1) University Loans
Dr. X-102026-XXXXX-0 Notes
Receivable--ULF, FWSFS XXXXX
Cr. X-102200 through X-103989-XXXXX-
0-8023 Funds Balances--ULF XXXXX
(2) Federal Student Loans
Dr. X-102021-039XX-0 Notes
Receivable--FLP, FWSFS XXXXX
Cr. X-102103-039XX-0 Other Costs and
Losses XXXXX
Use appropriate fund number for each program.
(3) Educational Fee Deferment Loans
Dr. X-102020-02612-0 Notes
Receivable--EFDL, FWSFS XXXXX
Cr. X-102612-02612-0-8023 EFDL Fund XXXXX
Note: Small under- and overpayments are offset at
FWSFS and a net amount is recorded on the
Accounting Reports. It is important that
campuses eliminate overpayments directly via
FWSFS on-line terminal when possible. This
procedure is illustrated under transaction 8),
Appendix IV.
10) To record collection agency commissions as deducted from
the loan payment by the agency:
a) University Loans
Dr. X-102200 through X-103989-XXXXX-0-8127
Funds Balances--ULF XXXXX
Cr. X-102026-XXXXX-0 Notes Receivable--FWSFS XXXXX
b) Educational Fee Deferment Loans
Dr. X-102612-02612-0-8127 Fund Balance--
EFDL XXXXX
Cr. X-102026-XXXXX-0 Notes Receivable--FWSFS XXXXX
c) Federal Student Loans
Dr. X-102102-039XX-0 Collection
Commissions XXXXX
Cr. X-102021-039XX-0 Notes Receivable--FWSFS XXXXX
Note: The same procedure will be followed for all FLP.
The appropriate accounts assigned to these loan
programs, as shown in Appendix VII, should be used.
11) To record collection agency commissions shown on bills
submitted by the agency and paid by the campus:
a) University Loans
Dr. X-102200 through X-103989-XXXXX-0-8127
Funds Balances--ULF XXXXX
Cr. X-110XXX Campus Revolving Fund XXXXX
b) Educational Fee Deferment Loans
Dr. X-102612-02612-0-8127 Fund Balance--
EFDL XXXXX
Cr. X-110XXX Campus Revolving Fund XXXXX
c) Federal Loan Programs
Dr. X-102102-039XX-0 Collection
Commissions XXXXX
Cr. X-110XXX Campus Revolving Fund XXXXX
Note: The same procedure will be followed for all loan
programs for payments of litigation expense and
other collection costs. The appropriate accounts
assigned to these loan programs, as shown in
Appendix VII, should be used.
12) To record bad checks, stopped payment checks, etc., as
debited in the current month bank statement, but not
posted to the borrowers' account by FWSFS:
Dr. X-102097 Funds Received But Not Applied XXXXX
Cr. X-119500 OP Financial Control XXXXX
13) To record bad checks, stopped payment checks, etc., as
debited in the prior month bank statement, but not posted
to the borrowers' accounts until the current month:
Dr. X-10202X-XXXXX-0 Notes Receivable--FWSFS XXXXX
Cr. X-102097 Funds Received But Not Applied XXXXX
14) To record cancellation of Teaching Services--Federal
Student Loans:
Dr. X-102104-039XX-0 Cancellation of Principal--
Teaching Services XXXXX
Dr. X-102105-039XX-0 Cancellation of Interest--
Teaching Services XXXXX
Cr. X-102021-039XX-0 Notes Receivable--FWSFS XXXXX
Cr. X-102100-039XX-0 Interest Income XXXXX
15) To record cancellation of FLP loan(s) due to death or
disability:
Dr. X-102016-039XX-0 Cancellation of Principal
due to death or disability XXXXX
Dr. X-102107-039XX-0 Cancellation of Interest due
to death or disability XXXXX
Cr. X-102021-039XX-0 Notes Receivable--FWSFS XXXXX
Cr. X-102100-039XX-0 Interest Income XXXXX
Note: The same procedure will be followed for all loan
programs. The appropriate accounts assigned to
these loan programs, as shown in Appendix VII,
should be used.
16) To record cancellation of Nursing Student Loan(s), due to
Nursing Service:
Dr. X-102144-03995-0 Cancellation of Principal--
Nursing Services, NSL XXXXX
Dr. X-102145-03995-0 Cancellation of Interest--
Nursing Services, NSL XXXXX
Cr. X-102025-03995-0 Notes Receivable--NSL,
FWSFS XXXXX
Cr. X-102140-03995-0 Interest Income-NSL XXXXX
17) a) To record cancellation of FLP loan(s), due to Military
Service:
Dr. X-102151-039XX-0 Cancellation of Principal--
Military Services XXXXX
Dr. X-102152-039XX-0 Cancellation of Interest--
Military Services XXXXX
Cr. X-102021-039XX-0 Notes Receivable--FWSFS XXXXX
Cr. X-102100-039XX-0 Interest Income XXXXX
b) To record cancellation of outstanding balance on FLP
loan(s) for service as a volunteer:
Dr. X-102161-039XX-0 Cancellation of
Principal--Volunteer Service, FLP XXXXX
Dr. X-102162-039XX-0 Cancellation of
Interest--Volunteer Service, FLP XXXXX
Cr. X-102021-039XX-0 Notes Receivable--FLP,
FWSFS XXXXX
Cr. X-102100-039XX-0 Interest Income--FLP XXXXX
18) To record write-off of Federal loan(s) due to bankruptcy:
Dr. X-102156-039XX-0 Cancellation of
Principal--Bankruptcy, FLP XXXXX
Dr. X-102157-039XX-0 Cancellation of
Interest--Bankruptcy, FLP XXXXX
Cr. X-102021-039XX-0 Notes Receivable--FLP,
FWSFS XXXXX
Cr. X-102100-039XX-0 Interest Income--FLP XXXXX
19) To record write-off of uncollectible ULF loan(s):
Dr. X-102200 through X-103989-XXXXX-0-8125 Funds
Balances--ULF XXXXX
Cr. X-102026-XXXXX-0 Notes Receivable--ULF,
FWSFS X XXXX
In the case of ULF, the write-off may be charged, at the
campus' option, to the Loan Fund Pool Reserve.
20) To record write-off of EFDL:
Dr. X-102612-02612-0-8125 Fund Balance--EFDL XXXXX
Cr. X-102020-02612-0 Notes Receivable--EFDL,
FWSFS XXXXX
21) To appropriate on July 1, the yearly estimated
Administrative Cost Recovery Allowance for the current
fiscal year (Budget Journal):
Dr. X-119700-75040-0 Reserve--Financial Aid
Administrative Allowance XXXXX
Cr. X-XXXXXX-75040-X Expenditure(s) XXXXX
22) To adjust to the actual amount at June 30, the yearly
estimated Administrative Cost Recovery Allowance for the
fiscal year ended:
Dr. X-102178-03991-0 FLP Administrative Cost XXXXX
Cr. X-119700-75040-0-0140 Reserve--Financial
Aid Administrative Allowance XXXXX
23) To record transfer of Notes Receivable--FWSFS back to a
campus:
Note: These entries will be the reverse of transactions
1), 2), and 3) shown in Appendix III. The source
for these entries will be the information on the
transactions and adjustments journal received from
FWSFS on its standard monthly reports (may be
requested weekly) which will show the item being
transferred as a reversal of principal collected.
24) To record assignment of FLP defaulted loans to the Federal
Government:
Dr. X-102109-039XX-0 Cancelled Principal--Assigned
to Federal Government XXXXX
Dr. X-102158-039XX-0 Cancelled Interest--Assigned
to Federal Government XXXXX
Cr. X-102021-039XX-0 Notes Receivable--FWSFS XXXXX
Cr. X-102100-039XX-0 Interest Income XXXXX
25) To record repurchase of invalid defaulted loans from DE:
a) To record reversal of accumulated interest (100%) on
defaulted note repurchased from DE:
Dr. X-102100-0399X Interest Income XXXXX
Cr. X-102158-0399X Cancelled Interest--Assigned
to Federal Government XXXXX
b) To write-off the U.C. equity (10%) in the defaulted
note repurchased from DE:
Dr. X-10399X-0399X-X-8125 U.C. FLP
Contribution XXXXX
Cr. X-102109-0399X Cancelled Principal--Assigned
to Federal Government (10%) XXXXX
c) To write-off the Federal equity (90%) in the defaulted
note purchased from DE:
Dr. (Source of funding to be determined by campus in
accordance with section IV.I of Accounting Manual
chapter R-212-2--Receivables
Management) XXXXX
Cr. X-102109-0399X Cancelled Principal--Assigned
to Federal Government (10%) XXXXX
d) To buy back a defaulted loan at 90% of value from the
Federal Government because of an invalid note:
Dr. X-102081-0399X Repayment of Federal Government
Contribution XXXXX
Cr. X-110XXX Campus Revolving Fund XXXXX
Note: The DE has indicated that if an invalid note is
discovered before acceptance by the DE, the
campus will have to buy back the loan from the
DE at 90% of value. Under these circumstances,
the accounting procedures are as illustrated in
transaction 25), Appendix IV. If, however, the
valid note is discovered after the loan has been
received by the DE, the acceptance may be
revoked. Under these circumstances, the journal
entries shown in transaction 24), Appendix IV
will be reversed. It should be noted that the
DE may revoke acceptance of an invalid note up
to 7 years after receipt of the note.
26) To record cash collections on loans which have been sent
to the DE on a "referral" (or collection) basis:
Dr. X-110XXX Campus Revolving Fund XXXXX
Dr. X-102102-039XX-0 Collection Commissions XXXXX
Cr. X-102021-039XX-0 Notes Receivable--FWSFS XXXXX
Appendix V: Closing Entries
UC Accounting Manual
X. Loan Fund Accounting
Student Aid: Loan Fund Accounting
S-772-12 (TL 56, 8/17/90)
*****************************************************************
APPENDIX V: CLOSING ENTRIES (See also Section II.C., text.)
(Similarly illustrated in the annual fiscal closing schedule)
A. To establish on reversing journal entries the Notes
Receivable and Loan Fund balances for emergency and student
loans granted by the Dean's Office during the year and
outstanding at June 30 (reversing journal type 14):
Dr. Notes Receivable--Loan Fund
X-102050-02XXX-0 XXXXX
Cr. Student Aid
X-7XXXXX-4XXXX-3-7200 XXXXX
Dr. Unexpended Balances--Private Gifts and Grants
X-119800-4XXXX-0-0410 XXXXX
Cr. Loan Fund Balances
X-102XXX-02XXX-0-8205 XXXXX
B. 1) To establish a Loan Fund Receivable from the Federal
Government for the University's share (1/10) of interest
and principal cancelled by Federal incentive provisions,
i.e., teaching, military or public service that are
reimbursable (to apply only to FLP 039XX):
Dr. Receivable Federal Program--Various Cancellations
X-102015-039XX-0 XXXXX
Cr. OP Financial Control
X-119500 XXXXX
2) To record responding entry for the establishment of a Loan
Fund Receivable from the Federal Government made in B.1),
above:
Dr. Campus Financial Control
J-1195X0 XXXXX
Cr. Unexpended Balances--EFDL
J-119850-20094-0-0199 XXXXX
3) To establish a loan fund receivable from the Federal
Government for the reimbursement of teaching and military
service cancellation of principal and interest of FLP
Loans (039XX):
Dr. Receivable Federal Programs--Various Cancellations
X-102015-039XX-0 XXXXX
Cr. Federal Reimbursement of Service Cancellations
X-102153-039XX-0 XXXXX
C. To adjust Federal and University capital contributions for
entries shown in the clearing accounts (the following 5
financial entries are required on a reversing journal (type
14) after all adjustments have been made, prior to the final
ledger cutoff):
1) To adjust Federal and University capital contributions by
the amounts of loans and interest written-off in clearing
accounts 102104, 102105, 102106, 102107, 102151, 102152,
102153, 102156, 102157, 102162, and 102162:
Dr. Federal Loan Programs--Capital Contributions, 9/10
X-103978-03978-0-8125 XXXXX
Dr. University Capital Contributions, 1/10
X-103999-039XX-0-8125 XXXXX
Cr. FLP Income and Expense Control
X-102108-039XX XXXXX
2) To adjust Federal and University capital contributions by
the amounts of loans and interest assigned to the Federal
Government in NDSL 10209 and 102158:
Dr. Federal Loan Programs--Capital Contributions, 9/10
X-103978-03978-0-8126 XXXXX
Dr. University Capital Contributions, 1/10
X-103999-039XX-0-8126 XXXXX
Cr. FLP Income and Expense Control
X-102108-039XX XXXXX
3) To adjust Federal and University capital contributions by
the amounts of income in clearing account 102100:
Dr. NDSL Income and Expense Control
X-102108-039XX XXXXX
Cr. Federal Loan Programs--Capital Contributions, 9/10
X-103978-03978-0-8020 XXXXX
Cr. University Capital Contributions, 1/10
X-103999-039XX-0-8020 XXXXX
4) To adjust Federal and University capital contributions by
the amounts of other income in NDSL clearing account
102101:
Dr. FLP Income and Expense Control
X-102108-039XX XXXXX
Cr. Federal Loan Programs--Capital Contributions, 9/10
X-103978-03978-0-8023 XXXXX
Cr. University Capital Contributions, 1/10
X-103999-039XX-0-8023 XXXXX
5) To adjust Federal and University capital contributions by
the amounts of litigation and collection costs in NDSL
clearing accounts 102102, 102103, 102154, 102155, and
102178:
Dr. Federal Loan Programs--Capital Contributions, 9/10
X-103978-03978-0-8127 XXXXX
Dr. University Capital Contributions, 1/10
X-103999-039XX-0-8127 XXXXX
Cr. FLP Income and Expense Control
X-102108-039XX XXXXX
Note: The same procedures will be followed for all loan
programs. The appropriate accounts assigned to
these loan programs, as shown in Appendix VII,
should be used. All clearing accounts must be
zeroed out at this time, with the same reversing
entries, as illustrated above.
D. To reclassify Federal Liability (102080) to Funds Balance for
year end reporting. Account 102098 is a contra account to be
established at each campus as an offset for Federal capital
contributions.
Dr. Federal Capital Contributions
X-102098-039XX XXXXX
Cr. Federal Loan Programs--Capital Contributions
X-103978-03978-0-8038 XXXXX
Appendix VI: Functional Responsibilities Plan
UC Accounting Manual
X. Loan Fund Accounting
Student Aid: Loan Fund Accounting
S-772-12 (TL 56, 8/17/90)
*****************************************************************
APPENDIX VI: FUNCTIONAL RESPONSIBILITIES PLAN
Policy or
Policy- Opera-
Functions Related tions Action Responsibility
Converting of X Campus Campus
loan(s) to the
FWSFS System,
conducting exit
interviews, re-
viewing, and up-
dating the files
Inputting borro- X FWSFS Campus
wer billing and
collection data
with FWSFS auto-
mated system
Billing in con- X FWSFS Campus
sonance with Fed-
eral standards of
"minimum due
diligence"
Processing payments X FWSFS Campus
Processing cancel- X FWSFS Campus/FWSFS
lation and defer-
ment forms
Maintaining the- X FWSFS Campus/FWSFS
billing and record
keeping system
Performing of X Campus Campus
post-audit of
cancellation and
deferment forms
Maintaining X Campus Campus
borrower physical
files
Corresponding X Campus/FWSFS FWSFS/Campus
with borrowers
because accounts
are past due
Policy or
Policy- Opera-
Functions Related tions Action Responsibility
Responding to X Campus/FWSFS Campus
borrower inquiries
Rescheduling loans X Campus/FWSFS Campus
Locating lost X Campus/Skip Campus
borrowers--skip Tracing Agencies
tracing
Assigning delinq- X Campus Campus
uent accounts to
collection agencies
"Reconciling" ac- X Campus Campus
counts assigned to
collection agencies
with total accounts
Safeguarding of X Campus Campus
accounts under
litigation
Closing paid-in- X Campus Campus
full accounts
Writing off of X Campus Campus
uncollectible
accounts
Reconciling loan X Campus/FWSFS Campus
accounts
Reconciling sub- X Campus Campus
sidiary ledger
Selecting and ad- X Campus Campus
ministering specific
skip tracing and
collection agencies
Preparing campus X FWSFS/Campus Campus
level management
reports
Preparing opera- X FWSFS FWSFS
tional management
reports
Policy or
Policy- Opera-
Functions Related tions Action Responsibility
Formulating and X *OP *OP
evaluating OP pol- (Coordinator) (Coordinator)
icies and guidelines
Reviewing, evaluat- X *OP *OP
ing, and disseminating (Coordinator) (Coordinator)
Federal, State, Regental,
and OP Administration
policies and guidelines.
Reviewing liaison X *OP *OP
between OP Administra- (Coordinator) (Coordinator)
tion, campuses, Fed-
eral, and State agencies
Administering OP Stu- X *OP *OP
dent Loan billing (Coordinator) (Coordinator)
Developing management X *OP *OP
information for OP (Coordinator) (Coordinator)
officers (special
reports and summary
reports)
Filing bankruptcy X *OP *OP
claims (Coordinator) (Coordinator)
Reviewing, auditing, X OP OP
and assessing effec- (Internal (Internal
tiveness of collect- Audit) Audit)
ion process
Performing as lia- X OP OP
ison with OP exter- (Internal (Internal
nal auditors Audit) Audit)
Reconciliation and X *OP *OP
distribution of funds (Coordinator) (Coordinator)
transferred from FWSFS
*Office of the President "Director-Financial Aid and Loan
Collections".
Appendix VII: Loan Fund Chart of Accounts
UC Accounting Manual
X. Loan Fund Accounting
Student Aid: Loan Fund Accounting
S-772-12 (TL 56, 8/17/90)
*****************************************************************
APPENDIX VII: LOAN FUND CHART OF ACCOUNTS
(Chart not available on Gopher)
_____________________________________
(1) These accounts are controlled by reference number.
(2) This account may be used for repayments while in school.
(3) Interest income on Educational Fee is to be credited to
account X-267900-20094-0.
(4) This account only exists at Office of the President.
Appendix VIII: Loan Fund By School/Program Campus and Fund
Numbers
UC Accounting Manual
X. Loan Fund Accounting
Student Aid: Loan Fund Accounting
S-772-12 (TL 56, 8/17/90)
*****************************************************************
APPENDIX VIII: LOAN FUND BY SCHOOL/PROGRAM CAMPUS AND FUND
NUMBERS
SCHOOL
(Program) FUND TITLE AND
#'s NAME FUND #'s
70100 UC Berkeley NDSL & Perkins (03990-03999)
70110 UC Berkeley Ed. Fee Deferral (02612)
70120 UC Berkeley Regents (03460)
70130 UC Berkeley H.P. Opt.-Pharm.-Vet. Med. (03996)
70180 UC Berkeley Various
70200 UC San Francisco NDSL & Perkins (03990-03999)
70210 UC San Francisco Ed. Fee Deferral (02612)
70220 UC San Francisco Regents (Various)
70230 UC San Francisco H.P. Opt.-Pharm.-Vet. Med.
(03976 & 03996)
70240 UC San Francisco H.P. Medicine (03978 & 03998)
70250 UC San Francisco H.P. Dentistry (03977 & 03997)
70260 UC San Francisco Nursing - Undergraduate
(03974 & 03994)
70270 UC San Francisco Nursing - Graduate (03973 & 03993)
70280 UC San Francisco Regents (Various)
70300 UC Davis NDSL & Perkins (03990-03999)
70310 UC Davis Ed. Fee Deferral (02612)
70320 UC Davis Regents/USL (03455)
70330 UC Davis H.P. Opt.-Pharm.-Vet. Med. (03996)
70340 UC Davis H.P. Medicine (03998)
70380 UC Davis Misc. Univ. Long-Term Loans
(Various)
70400 UC Los Angeles NDSL & Perkins (03990-03999)
70410 UC Los Angeles Ed. Fee Deferral (02612)
70420 UC Los Angeles Regents - Short-Term (Various)
70430 UC Los Angeles (Not being used at this time) --
70440 UC Los Angeles H.P. Medicine (03998)
70450 UC Los Angeles H.P. Medicine (03997)
70460 UC Los Angeles Nursing - Graduate (03995)
70470 UC Los Angeles Nursing - Undergraduate (03994)
70480 UC Los Angeles Regents - Long-Term (Various)
70490 UC Los Angeles Regents (Various)
70500 UC Riverside NDSL & Perkins (03990-03999)
70510 UC Riverside Ed. Fee Deferral (02612, 02613)
70520 UC Riverside Regents (03400, 03455-03457)
SCHOOL
(Program) FUND TITLE AND
#'s NAME FUND #'s
70600 UC San Diego NDSL & Perkins (03990-03999)
70610 UC San Diego Ed. Fee Deferral (02612)
70620 UC San Diego Regents (Various)
70630 UC San Diego (Not being used at this time) --
70640 UC San Diego H.P. Medicine (03998)
70680 UC San Diego Regents - Medicine (Various)
70700 UC Santa Cruz NDSL & Perkins (03990-03999)
70710 UC Santa Cruz Ed. Fee Deferral (02612)
70720 UC Santa Cruz Regents (Various)
70800 UC Santa Barbara NDSL & Perkins (03990-03999)
70810 UC Santa Barbara Ed. Fee Deferral (02612)
70820 UC Santa Barbara Regents (03500)
70900 UC Irvine NDSL & Perkins (03990-03999)
70910 UC Irvine Ed. Fee Deferral (02612)
70920 UC Irvine Regents (Various)
70930 UC Irvine (Not being used at this time) --
70940 UC Irvine H.P. Medicine (03998)
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