August 19, 1982
VICE PRESIDENT--AGRICULTURE AND UNIVERSITY SERVICE
The attached revised policy regarding Employee-Vendor Relationships reflects a change in the delegation restriction and is effective immediately.
This policy statement supersedes the July 28, 1971 letter to Chancellors and Laboratory Directors on this subject.
The Vice President--Financial and Business Management is responsible for appropriate changes in BUS-43, Materiel Management, the Business and Finance Bulletin which provides implementing language.
David S. Saxon
Office of the President
August 19, 1982
POLICY REGARDING EMPLOYEE-VENDOR RELATIONSHIPS
It is University policy to separate an employee's University and private interests and to safeguard the University and its employees against charges of favoritism in the purchase of goods and services. No purchase of goods or services shall be made from any officer or employee of the University or from a near relative of any officer or employee unless there has been a specific determination such goods or services are not available either from other commercial sources or from the University's own facilities.
This policy applies to the Lawrence Berkeley Laboratory, the Lawrence Livermore National Laboratory, and the Los Alamos National Scientific Laboratory as well as to the campuses. Any additional requirements of the Department of Energy shall be observed by the Laboratories. This policy does not apply to the securing of services that are judged to be within the scope of the employment relationship. Such cases will be considered under the appropriate academic or staff personnel regulations.
Whenever any officers or employees of the University or their near relatives propose for a consideration to provide goods or services to the University, this intent shall be reported in writing to the responsible administrative officer. Responsible administrative officer is defined as the Chancellor of a campus, Director of the Lawrence Berkeley Laboratory, Director of the Lawrence Livermore National Laboratory, Director of the Los Alamos National Scientific Laboratory, or Vice President--Agriculture and University Services.
For implementing guidelines see Business and Finance Bulletin BUS-43, Materiel Management.
Each responsible administrative officer is delegated authority, within constraints imposed by the Political Reform Act, for approving exceptions to this policy upon determination that there are unusual or extenuating circumstances. This authority may be redelegated to a specific designee, but may not be further redelegated.
1Superseded by DA 0777.