July 10, 2002

The University of California is committed to remaining in full compliance with the requirements of the Lobbying Disclosure Act of 1995.

No University of California employee, administrator, faculty member, or other individual retained to provide outside assistance should engage in activities that would require them to be registered as a lobbyist under the definitions of the Lobbying Disclosure Act of 1995 without review and prior written approval by the respective Chancellor(s) and the President of the University of California.

The process for review and issuing prior written approval shall consist of the Chancellor(s) consulting with the Senior Vice President for University Affairs to determine whether to provide written approval. Any decision made by the Chancellor(s) to issue written approval shall be forwarded to the President of the University of California for approval. The President's decision shall be the final authority. In the case of individuals engaged in lobbying activities, as described above, on behalf of the Office of the President, the President, through the Senior Vice President for University Affairs, shall issue written approval.

The law requires that those who qualify as lobbyists under the Lobbying Disclosure Act of 1995 register and report expenses associated with lobbying activities. Once the President of the University of California and a Chancellor has provided approval for an employee to register as a lobbyist, the University's Office of Federal Governmental Relations should be notified so that the employee may be added to the University of California's lobby registration and so that their activities may be included in the semiannual Lobbying Disclosure Report.

All registered lobbyists are required to submit a report every six months containing specific information concerning their lobbying activities, including the issues lobbied upon, officials contacted, time spent, and an estimate of expenses. Campus employees should submit this information to Chancellors (or their designees) each month.

Every six months, the Chancellors (or their designees) will forward to the University's Office of Federal Governmental Relations the collected reports of lobbying activities and associated expenses, including any expenses incurred by outside consultants. The Office of Federal Government Relations will, on a semiannual basis and in accordance with federal law, compile the information and submit a report representing campus and Office of the President lobbying activities to the Clerk of the House of Representatives and the Secretary of the Senate.

For additional materials, please check out previous policy issuance.