February 25, 1970
DEAN OF UNIVERSITY EXTENSION
COORDINATOR OF MEDICAL AND HEALTH SCIENCES
SPECIAL ASSISTANT MICHAEL
Enclosed is a revised policy on Relations of the University Staff Members with State and Federal Officials, which is effective immediately. This policy statement supersedes University Regulation No. 6, Relations of University Staff Members and Students with State and Federal Officials. Those provisions pertaining to students in University Regulation No. 6 were superseded previously by the publication of University of California Policies Relating to Students and Student Organizations, Use of University Facilities, and Nondiscrimination.
The principal reason for this revision, other than to publish the policy in Presidential policy format, is to delete obsolete and unworkable provisions contained in University Regulation No. 6, which was last published in 1954, while retaining the substance of the policy that formal contacts with State and Federal officials relating to the University are a matter of Presidential concern. The following guidelines are provided for assistance in administering this policy:
"Appropriate channels" to be followed by faculty and staff members on the campuses for informing the President in compliance with this policy are understood to mean through the Chancellors to the Special Assistant to the President (Sacramento Office) in regard to State matters, and through the Chancellors to the Vice President Business and Finance in regard to Federal matters. In the case of staff members in the Office of the President, "appropriate channels" are understood to mean through the appropriate Vice President or the Dean of University Extension to the Special Assistant to the President (Sacramento Office) in regard to State matters, and through the Vice President Business and Finance in regard to Federal matters.
When visits to Sacramento or Washington in connection with University business are planned, the University's Sacramento Office or Washington Office, respectively, should be notified in advance. When appropriate, an informal report of the results of such visits shall be sent to these offices as soon as possible.
When corresponding with State and Federal officials, University letterhead should be used only when the writer is representing the University; letters expressing personal views should be written on personal stationery. A carbon copy of University letterhead correspondence with principal State and Federal officials, including members of the Congress and the Legislature, should be sent directly to the Sacramento or Washington Office, as appropriate.
Please inform appropriate members of your staffs of this policy.
Charles J. Hitch