February 3, 1984
VICE PRESIDENTS PRINCIPAL
OFFICERS OF THE REGENTS
University Policy Concerning Corporate Credit Cards
It is the policy of the University of California to permit use of corporate credit cards by University officials designated by the President for charging legitimate University expenses, including Administrative Fund expenditures.
Effective immediately, the addressees of this document are authorized to use the corporate credit card. Requests for use of the corporate credit card by others, as exceptions to this Policy, are to be directed to the President with copies to the Senior Vice President--Administration.
The University Controller is responsible for the procedures for obtaining, using, and cancelling corporate credit cards for designated officials; the procedures will be issued in the near future.
David Pierpont Gardner
February 7, 1984
PRINCIPAL OFFICERS OF THE REGENTS
Procedures for Using Corporate Credit Cards
In his February 3, 1984 letter, President Gardner authorized you to use the corporate credit card. He indicated that my office is responsible for the procedures for their use, and I have therefore prepared the attached Procedures for Using Corporate Credit Cards.
If you choose to obtain an official card, which is currently American Express, please let me know and my office will make the necessary arrangements.
Joseph A. Pastrone
February 7, 1984
PROCEDURES FOR USING CORPORATE CREDIT CARDS
Eligible executives, as designated by the President, who desire to use corporate credit cards should contact University Controller Pastrone who will handle all arrangements for obtaining and cancelling corporate credit cards.
Monthly billings for corporate credit cards will be mailed to the address designated by the executive.
The following review and documentation procedures are to be completed:
After completion of the above steps, the billing is to be sent to the campus Accounting Office for payment.
As part of the annual audit, The Regents' external auditors will review the use of corporate credit cards and the documentation and tax treatment of expenditures.
Any questions on procedures for corporate credit cards may be directed to University Controller Pastrone.