Enclosure 1
University of California
Office of the President
April 4, 2000
Delegation of Authority--
Control over Miscellaneous Student Fees, Service Charges, and Deposits
Section 100.4(g) of the Standing Orders of The Regents provides as follows:
100.4 Duties of the President of the University
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(g) The President shall fix and determine the amount, conditions, and time of payments of all fees, fines, and deposits to be assessed against students of the University, except that the President shall secure the Board's approval prior to the assessment of the University Registration Fee, Educational Fee, tuition fees, compulsory student government fees, and fees and charges required in connection with the funding of loan financed projects, except parking facilities and housing projects.
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Except for those fees requiring The Regents' approval, the President retains control over all fees, deposits, and charges that are required of students to be admitted to the University or to secure a degree, or otherwise are required of students as a condition of enrollment in regular academic programs. The fees and charges subject to Presidential approval are described in detail in the University's Planning and Budget Manual.
- The President has authority for determining whether a new fee falls in a category that is delegated to the Chancellors or remains under Presidential control.
- The President shall review requests for changes in fees that require Presidential approval only once a year. Campuses shall submit their requests for fee changes along with a justification by February 1 prior to the academic year in which the fee is to take effect. A fee may be changed only after the President has consulted all nine campuses.
Authority to establish and set fee levels for miscellaneous user fees, administrative service charges and penalties, course materials fees, and deposits is delegated to the Chancellors. These fees and service charges, which must comply with any applicable guidelines, are assessed for such purposes as: covering the cost of non-instructional services or materials; encouraging compliance with administrative rules; replacing or repairing equipment which is damaged by students beyond normal wear and tear; providing course-related materials, tools, and equipment to be consumed or retained by the student; recovering costs through rental charges for the student's use of University-owned tools, musical instruments, or other equipment; or covering the cost of other materials or services necessary to provide a special supplemental educational experience of direct benefit to the student.
- For these fees and charges, Chancellors have discretion to set fee levels for their own campuses and are not required to notify the President of changes in fee levels. (This authorization does not apply to fees which require Regental or
Presidential approval.)
- The Chancellor's authority to set fees may not be redelegated.
- When establishing or proposing new fees, Chancellors shall apply a test of a reasonable relation between the fee and its purpose.
- Chancellors should keep fee increases moderate and gradual. As appropriate, Chancellors should use on-going advisory groups that include students to advise them on campus miscellaneous fees.
In addition, Chancellors are delegated authority to set Summer Session Fees and University Extension Fees.
This delegation of authority supersedes the May 13, 1996 delegation.