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Submissions and Requested Number of Transcripts UC takes into consideration school growth and historical graduation rates to calculate how many transcripts to request of each high school. The number of transcripts each school should submit is on the first page of the School Information Sheet of the school submission packets. UC requests a number of transcripts equal to the top 12.5 percent of the expected graduating class. The number of ELC students will still be the top 4 percent of the expected graduating class, or approximately 32 percent of the number of transcripts requested. How UC Determines the Number of Transcripts to Request from Each School The Regents of the University of California extended the Eligibility in the Local Context program benefits to the top 4 percent of each high school's graduates (not the top 4 percent of the junior class). To determine the number of graduates for each junior class, UC calculates the graduation rate for each high school and uses this rate to project the number of juniors who will graduate. UC projects the size of the graduating class based on the school's historic graduation rates (reported by each school to the state of California) averaged over the past three years for which data are available. The program then multiplies the graduation rate with the number of juniors enrolled for the current school year, as reported to the California Department of Education (CDE), and then requests transcripts for 12.5 percent of these students. You can view the information your school has reported to California Department of Education by clicking here. In determining the historical graduation rate for schools, UC uses enrollment and graduation data that schools provide to the California State Department of Education. Both public and private schools are required by state law to report on their students annually. However, in some circumstances, there may be no historical data for a school because the school is new. If a school is publicly controlled and the school's graduation rate cannot be calculated, then UC uses the graduation rate for the school district as a whole. If that graduation rate cannot be calculated, then UC uses the countywide graduation rate for public schools, or if that cannot be calculated then the statewide graduation rate for public schools is used. If the school is privately controlled and the graduation rate cannot be calculated, UC uses the statewide graduation rate for private schools. Growth in the school size is taken into account when UC calculates how many student transcripts to request. Data for the size of the current junior class is obtained from CDE, as described above. UC applies the average historic graduation rate to the larger student population to arrive at a number that should accurately reflect the expected graduating class. Therefore, no schools or students are disadvantaged due to school growth. Submitting More Than the Top 4 Percent UC wants to ensure that it reviews a sufficient number of transcripts to identify correctly the top 4 percent of the graduating class. Since the GPA calculated by UC is based only on UC-approved courses, UC's top 4 percent may be different than the school's top 4 percent. Submitting More or Fewer Transcripts Than Requested Additional Transcripts: UC will not be able to evaluate transcripts in excess of the number requested. Schools that submit extra transcripts will have the excess transcripts returned to them. Fewer Transcripts: UC assumes that schools have submitted all students for whom parental authorization has been obtained. If the school sends fewer transcripts than requested, UC will identify the top 4 percent of the graduating class from the transcripts submitted. Importance of the Student Roster: The only way that UC can determine whether a submission is accidentally incomplete is if the school includes the student roster. UC considers all submission packets complete when a student name on the roster has a transcript associated with it. If a high school does not submit a roster, UC considers the submission package to be complete even if the number of transcripts submitted is less than the number of transcripts requested. If a student name is on the roster but a transcript has not been submitted for that student, UC makes every effort to contact high schools over the summer and into the fall of the school year. By the end of August, however, if we have not been able to reach anyone from the school, we will process the submission to the best of our ability. Sometimes high schools do not send all the transcripts they intended to send, due to human or other error. UC does not accept new or revised transcripts once students from the school have been notified of their ELC status, even if the student(s) is (are) not responsible for the omission. At that point, students have been notified of their ELC status and UC will not consider reopening the evaluation process at this time. UC assumes that schools have submitted transcripts for all students for whom parental authorization has been obtained and considers all submission packets complete when a student name on the roster has a transcript associated with it. See Importance of the Student Roster, above, for more information. Once students have been mailed their results there will be no appeals based on the fact that submissions were incomplete. Read about the policy on submitting transcripts that were accidentally omitted, above . If your submission is incomplete for any reason, such as the second semester of the junior year not appearing on the transcript, the submission will not be processed and we will contact you concerning your incomplete packet. UC makes every effort to contact high schools over the summer and into the fall of the school year. At the end of August, however, if we have not been able to reach anyone from the school, we will process the incomplete submissions to the best of our ability. Once students have been mailed their results there will be no appeals based on the fact that submissions were incomplete. |
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