ELC Appeals Policy

What is an Appeal?

An appeal is a review of a completed evaluation of a school's submission of student transcripts. Any inquiry regarding a perceived error in the submission or evaluation process is treated as an appeal. We strongly urge schools to be sure their original submission of transcripts is complete and accurate. However, we understand that some cases require a second look. Schools will be notified of their students’ evaluations approximately two weeks before results are mailed to students. This will allow schools time to review their results and contact UC if there are errors. Appeals will not be considered for schools submitting after October 15.

Appeals must be submitted under the following guidelines:

1. Schools requesting an appeal to submit additional information understand that this will potentially delay the originally projected timeframe for students receiving their results.
2. Schools may submit only ONE appeal. Therefore, schools should review ALL student results before requesting an appeal. No additional submissions will be accepted after an appeal is accepted or denied.
3. Only school representatives may submit an appeal, and this MUST be done within 14 days of the date printed on the School Results Notification Report.
4. Appeals may be requested only via fax at: (866) 857-9234.
5. Students and parents may contact UC to discuss perceived errors, but they must work with their school representative for an appeal to be considered for action by the University.
6. Schools must be prepared to submit updated information to the ELC Unit within seven calendar days of the date that the request was submitted. Submitting information within this timeframe allows ample time to re-evaluate student records and resend results to schools for review one week prior to sending results to students.
7. Appeals requested by a school because of an error in its original submission will potentially change the ELC status of some students. Thus, it is recommended that results not be shared with students until they are finalized.

Before Student Notification

Prior to students receiving notification of their ELC status schools retain the opportunity to submit a number of changes to their original ELC submission. We strongly urge schools to review all records prior to submitting for evaluation. Further, we ask that schools utilize the allotted two week laps between school and student notification to review their student results and contact UC immediately regarding any perceived errors or omissions.

Prior to students receiving notification of their status, schools will retain the ability to:

• Submit additional transcripts for evaluation, ONLY if:
• The school has not submitted the total number of transcripts requested or,
• The school has identified students to remove from the evaluation process to replace with new student information, or fond that a new student record is tied with a previously submitted student.
  
• Submit changes to student records that may have been established after the original submission
• Examples include: Teach grade changes; test scores omitted from original record; errors on student transcript identified after submission.

After Student Notification

UC may be contacted to discuss perceived errors in the evaluation or submission process at any time. However, once students have been notified of their ELC status UC’s ability to accommodate requests will be limited. Schools are urged to make every effort to review their submissions and school evaluation results within the established two week time frame to allow for necessary revisions.

Due to the opening of the Pathways Admissions Application system on November 1, schools submitting after October 15 will not be able to benefit from the two-week timeframe for appeals. For this reason, it is important that schools submit on-time to allow ample time for their students to be processed and informed of their ELC status prior to applying to UC.

Appeals FAQ’s

A Parental Authorization Form was not submitted in time for the school submission, but has now been submitted. Can this student’s transcript still be submitted?

If students have not been notified of their ELC status, the School Representative should contact UCOP immediately. If the school has not submitted the total number of transcripts requested and the school’s records are still being evaluated, the school may submit the additional transcript.

If your school has submitted the number of transcripts requested and the additional student is  tied in the rankings with another student, the additional student may be submitted for evaluation.

If all requested transcripts have been submitted, no additional transcripts will be accepted for evaluation unless the school is prepared to rescind one of the originally submitted transcripts. This policy also applies in instances in which technical and/or human error outside the control of UC was the cause of such mishaps.

After submitting our transcripts for evaluation we found errors in student records. What should we do?

Once a school has received its results, the school representative will have up until the time that student notifications are mailed to contact UCOP to identify any errors on the transcripts submitted or in the submission itself. The school should work diligently to rectify whatever errors or omissions may have appeared on the affected transcripts and forward them to UCOP as soon as possible for reevaluation.

After submitting our transcripts we were informed that our UC-approved course list did not contain enough courses for our students to become ELC eligible. What should we do?

Schools that have been informed that their course list is insufficient or not current should contact the "A-G" Articulation Unit immediately.

Prior to students being re-evaluated it must first be determined whether a school is eligible to resubmit. If a school cannot resubmit during the current ELC cycle they will receive guidance on how to rectify this issue for future cycles.

If approval is given to the school to submit course list revisions, the school must do so by the established deadline. Once the school’s submission has been approved, its students will be reevaluated based on the updated course list. If a school fails to submit the necessary changes by the deadline, its students will not be reevaluated and will not be eligible to receive ELC status.