Certificates Of Insurance & Insurance Limits

Agreements and contracts which the University enters into generally require insurance limits and evidence of the insurance via certificates of insurance. Certificates of insurance or self-insurance are issued by both the contractors'/vendors' insurance carrier and the University to meet the contract requirements and evidence financial responsibility should a loss or claim arise out of the agreement or contract.

Insurance Limits required by the University:
Insurance limits are required for outside vendors, contractors and consultants based on the scope of work and associated risks to the University. The applicable insurance limits indicated in the Vendor Matrix should be inserted in the insurance section of the contract. The exhibits provide additional information referred to in the Vendor Matrix. For assistance, contact your local Risk Management office.

• Vendor Matrix
• Exhibit A - Potential Environmental & Regulatory Liabilities
• Exhibit B - Insurance and indemnification Guidelines for the Use of Non-Owned Aircraft
• Exhibit C - Corporate Insurance Guidelines for the Use of Non-Owned Aircraft
• Exhibit D - Insurance Requirements for Construction Related Contracts
• Exhibit E - Summary of Insurance Coverage Type

Certificates Issued to the University:
The University requires its contractors, vendors and consultants to issue certificates of insurance to the University providing evidence that the type of insurance and limits required by the contract are fulfilled.

UC TRACKER - Automated Insurance Compliance Process:
The University of California has launched a Risk Management Portal that will provide for tracking certificates of insurance received from vendors/contractors and streamline the insurance compliance process. The goal of the UC Tracker is to reduce the risk related to third parties. The goal is to make this process easier while at the same time increasing the accuracy of the information collected from vendors/contractors. The new process will consist of the following easy steps:

1. UC registers a vendor in UC Tracker
2. Vendor provides broker or insurance company contact information
3. Broker or insurance company provides details of vendor's insurance and certificate of insurance
4. UC Tracker verifies compliance with UC's insurance requirements

Certificates issued by the University:
A Certificate of self-insurance is issued to a non-University party as required by agreement and to evidence the required types of coverages are carried and covered by a self-insurance program. Campus and medical center risk management offices are responsible for issuing certificates of self-insurance to the requesting third party. The University of California campus and medical center risk management offices have been delegated the responsibility for issuing certificates of self-insurance. Certificates must comply with the following:

• Certificates should be issued in the legal name of the contracting party.
• The type of coverage and limits should not be greater than required by the contract and should not exceed the self-insurance limits.
• The other party should not be named as an additional insured or loss payee unless it is required by the contract.
• The expiration date should be the expiration date of the contract, license, permit, etc.