Research Administration Office

University of California

LETTER

Reply Requested

January 9, 1995

.VIA FACSIMILE AND MAIL

CAMPUS FEDERAL AUDIT COORDINATORS

Subject: HHS Resolution of A-133 Audit Findings, FY 1993

The U.S. Department of Health and Human Services (HHS) has completed its desk review of the University's A-133 audit report coveting the period July 1, 1992 through June 30, 1993. As the University' s cognizant federal agency, HHS is responsible for the resolution of findings that relate to its own awards, or that may affect more than one agency.

Enclosure 1 is a copy of the HHS letter to The Board of Regents concerning the audit, A list of findings and recommendations, drawn from the three volumes of the A-133 audit report and listed by campus within each volume, is given in Attachment A to the letter. For each recommendation in Attachment A, a resolution agency is indicated in the fourth column. Recommendations designated for resolution by agencies other than HHS, and those preceded by "Footnote A," do not require a response at this time; however, the University is asked to respond now to all HHS-designated recommendations. Please review the HHS recommendations pertaining to your campus in Attachment A, and provide your comments to me by January 20, 1995, for the consolidated response on behalf of the University.

We anticipate that other branches of HHS, and other federal agencies, will make written requests regarding the resolution of A-133 audit findings. If your campus receives correspondence of this nature, please forward it to me for coordination and systemwide response.

Refer:

Jorge Ohy

510-987-9844 (voice)

510-835 -3705 (fax)

jorge.ohy@ucop.edu (e-mail)

Subject Index: 04

Organization Index: U- 115, F-350

Enclosure

Jorge Ohy

Manager, Financial Group

Research Administration Office

cc: OP Federal Audit Coordinators


DEPARTMENT OF HEALTH & HUMAN SERVICES

Office of Inspector General Office of Audit Services

Lucas Place, Room 514

323 West 8th Street

Kansas City. Missouri 64105

DEC 22 1994

CIN A-09-95-32848

BOARD OF REGENTS

UNIVERSITY OF CALIFORNIA

OFFICE OF THE PRESIDENT

300 LAKESIDE DRIVE, 22ND FLOOR

OAKLAND, CALIFORNIA 94612-3550

Dear Board Members:

We have completed our desk review of the organization-wide audit report on the University for the period July 1, 1992 through June 30, 1993. The audit was performed by KPMG PEAT MARWICK, Certified Public Accountants, to meet Federal audit requirements- Based on our review, we believe the audit met Federal requirements.

As cognizant agency, we have distributed the audit results to other Federal departments whose programs are covered by the report.

We invite your attention to the findings and recommendations as summarized in Attachment A. For your convenience, findings have been identified by the Federal department responsible for resolution. Other Federal departments will notify you with respect to resolution of their findings. Final determinations with respect to actions to be taken on Department of Health and Human Services (HHS) recommendations will be made by the following HHS resolution official. Please respond to the HHS resolution official at the following address within 30 days from the date of this letter:

HHS RESOLUTION OFFICIAL

Director, Division of Audit Resolution

Office of Grant and Contract Financial Management Department of Health and Human Services

W. J. Cohen Building--Room 1067

330 Independence Avenue, S.W.

Washington, D.C. 20201

Your written response may consist of: (1) any comments or additional information that you believe may have a bearing on the final determination of actions to be taken with respect to HHS recommendations, (2) an update of comments submitted with the report or (3) confirmation that your previous comments and corrective action plan remain unchanged for the recommendations summarized in Attachment A. The above common identification number (CIN) should be referenced in all correspondence relating to this report. Please do not send your comments to the Lucas Place address.

Please include your Entity Identification Number with all future audit reports.

In accordance with the principles of the Freedom of Information Act (Public Law 90-23), reports issued on the Department's grantees and contractors are made available, if requested, to members of the press and general public to the extent information contained therein is not subject to exemptions in the Act which the Department chooses to exercise. (See 45 CFR Part 5 Section 5.21 of the Department's Public Information Regulations.)

Sincerely,

External Audit Review Center

Attachment [not scanned]