Office of the President
Senior Vice President—
Business and Finance
Costing Policy & Analysis
Research Administration Office
Subject: Sandia National Laboratories As-ordered Agreement
Enclosed is a copy of the Sandia National Laboratories As-ordered Agreement negotiated by the
Office of the President Research Administration Office for use by all campuses with the Sandia
National Laboratories. The Agreement has two parts: Section I - As-ordered Agreement (AOA)
with an separate document number for each campus and Section II - Sandia National Laboratories
Standard Terms and Conditions for Cost Reimbursement Contracts - SF 6432-CR which is
referenced in the AOA. Each campus will receive an individual AOA for execution at the campus.
The terms of this AOA should be consistent with the example attached. Only the Section I cover
page signed by the campus is returned to Sandia. The AOA is for a period of ten years. No funds
are encumbered with the AOA. Funds will be encumbered with individual orders.
CLAUSE 6 - ORDER PLACEMENT PROCEDURE
Sandia describes in Clause 6 how individual orders will be placed as well as how they should
be managed administratively. In addition to the unsolicited proposals and Request for
Quotation (RFQ) process noted in subparagraph 1., an individual order can be generated by Sandia
requester directly contacting a campus Principal Investigator (PI). In all cases, the PI submits a scope
of work and a budget to the campus Contract and Grant Office for formal submission to Sandia.
Sandia has stated that these items can be faxed or e-mailed, although there is no provision for
official campus approval of an e-mail submission. When Sandia approves an order in response
to a submission, it may be faxed or mailed back to the PI and the C&G Officer.
The individual work order should not contain additional terms and conditions which alter or
conflict with those accepted in the AOA
This clause goes on to describe administrative requirements for the campus, prior approval
of rebudgeting of more that 20% of the total budget, and approvals for acquiring property.
CLAUSE 14 - CHANGES/CLARIFICATIONS TO SANDIA'S STANDARD TERMS AND
This clause lists all the negotiated changes to the standard clauses in Sections I and II. Clauses
824-DR and 826-OS do not apply to individual research projects with higher education institutions.
They are used in technical consulting or management service contracts. Although Sandia has not
deleted them, there should be no circumstances under which 824-DR is implemented, requiring
826-OS to take affect.
Clause 302-RD, RIGHTS-IN-DATA, is deleted and replaced with FAR 52.227-14, Alternates
I, IV, and V and with the additional paragraph at the bottom of page 18. With this additional
paragraph, the Contract and Grant Officer should advise the Principal Investigator to provide a
statement in the scope of work as to whether the project is or is not "for the purpose of producing
software for distribution to the public." In such cases, the University and the PI cannot claim
copyright to software without prior approval of the Sandia Contracting Officer.
Refer: Samuela A. Evans Subject Index: 19
(510) 987-9849 Organization Index: P-190
David F. Mears
Director, Research Administration