February 27, 1996
CONTRACT AND GRANT OFFICERS (CAMPUS AND LAB)
Subject: Revised FDP Terms Dated February 1, 1996
The Federal Demonstration Project General Terms and Conditions have been revised to reflect the most recent changes in OMB Circular A-110. The revised terms are dated February 1, 1996, and are accessible via the NSF Web page (http://www.nsf.gov:80/bfa/cpo/fdp/fdpgen96.htm) or through the RAO home page (/raohome/).
In addition, the agency-specific terms and conditions that appear on the NSF Web site should all now be congruent with terms that the individual agencies are currently using in their FDP awards.
Attached to this C&G Memo are two tables, "Special Restrictions on Expenditures Under the FDP" and "Prior Approval Requirements Under the FDP," that replace two similar tables that were distributed with C&G Memo 93-17, Supplement 2 (2/8/94).
Refer: Bill Sellers (510) 987-9847, firstname.lastname@example.org
Subject Index: 02, 19
Organization Index: U-115
David F. Mears
Research Administration Office
Is the cost allowable without specific approval of the granting agency if the cost benefits the project? ______________________________________________________________________________ | All Item | DOE NASA NSF ONR ARO NIH2 USDA Others _________________________|_____________________________________________________ 1. Use of non-U.S. flag | No No No No No No No No carriers for air | travel except in | accordance with | para. 18 of FDP terms | | 2. Purchase of real | No No No No No No No No property (para. 16.e. | of FDP terms) | | 3. Pmt. of interest | No Yes Yes Yes Yes Yes Yes Yes for late payment | to a contractor | | 4. Pmt. of consultant | Yes No No Yes Yes Yes Yes Yes fee > $443/day) | | 5. Payment of salary | N/A N/A N/A N/A N/A No3 N/A N/A at rate > cap | | 6. Reimbursement of | Yes Yes Yes No Yes Yes No Yes travel costs to | federal employees4 | | 7. Purchase of passenger | Yes No Yes Yes Yes Yes Yes Yes carrying vehicles | | 8. Renovation of res. | Yes Yes Yes Yes Yes Yes No Yes space & related costs5| | 9. Consulting by Federal | Yes Yes Yes Yes Yes Yes No Yes employee that results | in extra compensation | | 10. IDC rate in subawards| Yes Yes Yes Yes Yes Yes No Yes greater than rate | allowed in prime award| | _____________________________________________________________________________ 1In addition to costs specifically unallowable under A-21. 2See PHS Grants Policy Statement for clarification of allowable and unallowable charges on PHS grants. 3Cap was $120,000 for FY 1991 and went up to $125,000 beginning FY 1992; rates are on an annual basis. 4Employee generally must obtain approval from his/her supervisor. 5Subject to conditions in Article 16
Is agency prior approval required if action/cost not in approved budget?
Item | NSF DOE USDA NIH NASA ONR AFOSR EPA ARO/
1. Relatedness | Yes1 Yes Yes Yes Yes Yes Yes Yes Yes
2. Change in scope | Yes Yes Yes Yes Yes Yes Yes Yes Yes
3. Change in PI | Yes Yes Yes Yes Yes Yes Yes Yes Yes
4. Preaward costs up | No No No No No No No No No
to 90 days |
5. No-cost extension | No No No No No Yes No No No
up to 1 year |
6. Equip.>[threshold] | N/A N/A N/A N/A $25K N/A N/A N/A $1000
7. Sole source | No Yes No No No No No No No
contract > $25K |
8. Substantial | Yes Yes Yes Yes Yes Yes Yes Yes Yes
contracting out of |
actual research |
9. Contracting out | No No Yes No No No No No No
to federal agency |
10. Foreign travel | No No No No No Yes2 No No Yes
11. Travel costs more | No No No No No No No No Yes
than $500 or 125% |
of travel budget |
12. Transfers totaling| No No No No No No No No Yes
more than 15% of |
total budget |
13. Alteration/renova-|$10K N/A N/A N/A3 N/A N/A N/A N/A N/A
tion > [threshold]|
14. Transfer from par-| Yes No No N/A4 No No No No No
1Not required when two or more NSF grants are to be related.
2Required even if travel appears in approved budget.
3Discuss with agency before incurring substantial (>$50K) A/R costs
not in approved budget.
4Would apply to training grants.