November 19, 1984
Subject: Revised UC/EPRI Master Agreement
Enclosure 1 is a revision of Article 9, "Administrative/Financial Reports" to the UC/EPRI Master Agreement. This revised Article 9 replaces the earlier version of the Article originally issued by Contract and Grant Memo No. 82-23 and subsequently updated by Contract and Grant Memo No. 83-29. Both of these prior Memos remain in effect.
The revised Article 9 actually decreases the frequency of Contractor Cost Performance Report submissions. The financial reporting requirements have been revised to be based on the amount of funds committed during each calendar year of the contract period, rather than during the total contract period. No financial reports are required if the total contract is less than $10,000. However, for contracts with an annual commitment between $10,000 and $100,000, quarterly reports are required; and for contracts with an annual commitment of $100,000 or more, monthly reports are required.
Refer: Susan Tarran
Subject Index: 06, 22
Organization Index: P-050
cc: Campus Accounting Officers
Acting University Contracts and Grants Coordinator
Electric Power Research Institute
August 28, 1984
Ms. Susan Tarran
Office of the Assistant Vice President--Business Management
University of California Systemwide Administration
Berkeley, CA 94720
SUBJECT: Revised Financial Reporting Requirements
Dear Ms. Tarran:
I have modified subparagraph 9.1 in accordance with our recent discussions. I will now incorporate this final version of 9.1 into the standard University of California-EPRI Master Agreement.
Thank you for your cooperation on this matter.
Bruce B. Rytkonen, Manager
( ) No financial reporting is required as the Contract Cost Limitation is less than $10,000.
The Contract Cost Limitation is greater than or equal to $10,000. Financial reports will be submitted on a quarterly basis when the annual commitment is less than $100,000 and on a monthly basis when the annual commitment is $100,000 or more.
After execution of the Contract, the Contractor is required to submit a Contractor Cost Performance Report (EPRI Form 177 5/84R). The "Initial Forecast" is to cover the period of performance of the Agreement. If the commitment of funds for any calendar year that Work is performed under this Agreement is less than $100,000, the Contractor shall during that calendar year submit to EPRI Form 177 5/84R in the months of March, May, August and December; and report the "Actual Booked Cost" that has been recorded during the previous period and a "Revised Forecast" to complete the Work. If the commitment of funds for any calendar year that Work is performed under this Agreement is greater than or equal to $100,000, the Contractor shall during that calendar year submit to EPRI Form 177 5/84R monthly, and report the "Actual Booked Cost" that has been recorded during the previous period and a "Revised Forecast" to complete the Work. The "Initial Forecast" and the subsequent reports shall be provided in accordance with the requirements set forth in the attached Contractor Cost Performance Report; an example of a completed report is also attached. All completed forms are to be sent to.-
Electric Power Research Institute
Attn: Management Performance Systems
3412 Hillview Avenue
Post Office Box 10412
Palo Alto, CA 94303
This information may be submitted to EPRI Management Performance Systems by telecopier--(415) 493-5299.
NOTE #2: Any questions regarding the Contractor Cost Performance Report
(EPRI 177 5/84R) can be answered by calling
Management Performance Systems at (415) 855-2906.
NOTE #3: Processing of invoices may be delayed pending
receipt of the required information.