Research Administration Office

University of California

Memo Operating Requirement

No. 83-8

February 9, 1983

Subject: Delinquent NEH Reports To Cause Suspension of NEH Proposals

The National Endowment for the Humanities (NEH) intends to suspend consideration of all Fending applications from any grantee institution which has a final report more than three months overdue. This new NEH policy will be effective February 28, 1983 according to the enclosed letter from Mr. David J. Wallace, NEH Grants Officer. This means that any grantee institution that has not submitted final reports which were due on or before November 30, 1982, will have all of their pending NEH applications suspended on February 28, 1983.

Mr. Richard Murphy of the NEH Grants Office has indicated that any such suspension would not be University of California-wide, but would involve only the individual campus which had the delinquent report (s) . He explained that delinquent final reports, whether technical or financial, would trigger the suspension action in accordance with the January 19, 1983 Wallace letter.

Considering the seriousness of the threatened NEH action, campus Contract and Grant Officers should review their NEH projects to determine whether final reports are currently overdue. Prompt action should be taken where overdue final reports were due on or before November 30, 1982.

It should be noted that all financial and performance reports should be sent directly to the NEH Grants Office, Mail Stop 200, National Endowment for the Humanities, Washington, D.C. 20506.

Refer: Joe Acanfora

ATSS 8-582-1638

(415) 642-1638

Subject Index: 02, 06

Organization Index: F-705

David F. Mears

University Contracts and Grants Coordinator

Enclosure

cc: Accounting Officers


ENCLOSURE TO C& G MEMO 83-8

NATIONAL ENDOWMENT FOR THE HUMANITIES

WASHINGTON, D.C. 20506

January 19, 1983

Mr. David F. Mears

Contracts & Grants Officer

491 University Hall

University of California

Berkeley, CA 94720

Dear Mr. Mears:

I write to inform you that the Endowment's procedures for following up on the submission of final reports have been substantially revised. In the future once a final report is three months overdue, consideration of any pending applications from the grantee institution will automatically be suspended, and the grantee will be informed that declaration of ineligibility will be issued if a satisfactory response is not made within thirty days.

There are several reasons for foreshortening our follow-up on delinquent reports. First of all, since May, 1982, we have issued a special reminder notice to institutional grant administrators three months prior to the completion date of a grant. Secondly, because of high incidence of delinquency, an inordinate amount of Endowment staff time has been spent keeping track of overdue reports and corresponding with institutions and project directors about the submission of these reports. Since we now issue a reminder notice well in advance of the expiration date of a grant, we see no reason why final reports cannot be submitted within the 90 day period following the completion date of a grant.

The revised procedure for follow-upon final reports will go into effect at the end of February, 1983. This means that, as of February 28, 1983, action will be suspended on any pending applications from a grantee institution which has failed to submit final reports which were due at the end of November, 1982 or earlier.

I would also like to take this opportunity to emphasize the fact that all financial and performance reports should be forwarded directly to the NEH Grants Office.

Sincerely

David J. Wallace

Grants Officer