The University of California
Office of the Vice President--Business and Finance
July 7, 1975
I-1. Office of Criminal Justice Planning (OCJP) Publication Clause
An acceptable publication clause has been agreed upon for use in OCJP Standard Conditions for grants and subcontracts. Attachment 1 is a copy of the clause which OCJP will include in its grants to institutions of higher education and which it will require its grantees to place in third party contracts with institutions of higher education. Contract and Grant Memo 16-75, I-l, paragraphs 3 and 4, are rescinded.
Recent news articles have reported a drastic cut-back of OCJP staff. Reorganization and reassessment of activities are now in progress but the effect on awards to UC campuses cannot yet be determined.
Refer: P. Klenz, 2-2592
California, State of
Terms and Conditions
Rights in Technical Data
Before publishing any materials produced by activities supported by this Agreement, the Subgrantee or its contractor (the contractor) shall notify OCJP 90 days in advance of any such intended publication and shall submit 20 copies of the materials to be published. Within 60 days after any such materials have been received by OCJP, 0CJP shall submit to the Subgrantee its comments with respect to the materials intended to be published. The Subgrantee or its contractor shall determine, within 10 days after receipt of any such comments, whether or not to revise the materials to incorporate the comments of OCJP and shall advise OCJP of its determination within 15 days after such comments have been received by the Subgrantee or its contractor. If the Subgrantee or its contractor determines not to incorporate any of the comments of OCJP into the text of the materials, it may publish the materials provided that the initial preface or introduction to these materials as published contain the following:
A credit reference reading as follows: "The preparation of these materials was financially assisted through a federal grant from the Law Enforcement Assistance Administration and the California Office of Criminal Justice Planning and under Title I of the Crime Control Act of 1973."
2. A disclaimer statement reading as follows: "The opinions, findings, and conclusions in this publication are those of the author and not necessarily those of OCJP or LEAA. OCJP and LEAA reserve a royalty-free, non-exclusive, and irrevocable license to reproduce, publish and use these materials, and to authorize others to do so. A copy of these materials may be obtained from 0CJP or LEAA upon payment of the Cost for reproducing the materials."
3. The comments of OCJP in full, unabridged, and unedited.
If the Subgrantee or its contractor wishes to incorporate some or any of the comments of 0CJP in the text of the materials, it shall revise the materials to be published and resubmit them to 0CJP which shall prepare comments on the resubmitted data within 30 days after receipt thereof.
Within 10 days after receipt of these comments, the Subgrantee or its contractor shall determine whether or not to accept or adopt any of the comments on the revised materials as resubmitted to OCJP and shall advise OCJP of this determination within 15 days after receipt of the comments of OCJP. Thereafter, the materials may be published or revised in accordance with the procedures set forth above for the publication of materials on which OCJP has submitted its comments to the Subgrantee or its contractor.
If 0CJP has not submitted its comments on any materials submitted to it within 90 days after 0CJP has received any such materials, the Subgrantee or its contractor may proceed to publish the materials in the form in which they have been submitted to 0CJP but shall include the credit statement and the disclaimer statement set forth above, but without any further comments.
ATTACHMENT 1 to C& G MEMO 1-76