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University
of California Office
of the President Senior
Vice President— Business and Finance |
Memo Operating Guidance |
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Research Administration Office |
No. 03-09
November
3 , 2003 |
CONTRACT AND GRANT OFFICERS
Subject: DOD Advance Payment Pools Ended
Until 1998, the University of California had three Department of Defense (DOD) advanced payment
pools, Air Force, Army, and Navy, which provided payment systems under DOD contracts. In
1998, the Air Force Advance Payment Pool was closed. In 1999, the Navy Advance Payment
Pool ended, and last year, in July, 2002, the remaining advance payment pool with the Army
ended. While these DOD advance payment pools provided the University with payments under
DOD contracts on a more timely basis, they were underutilized as DOD agencies awarded more
grants than contracts. As a result, they had large cash balances.
With the termination of these pools, campuses should no longer find or accept the DFARS clause
252.232-7000, Advance Payment Pool, and the related payment clause at 252.232-7001,
Disposition of Payments, in DOD contracts. However, DOD agencies can still provide
advance payments in their contracts with FAR 52.232-12, Alternate V, Advance Payments
Without Special Bank Account (JUL 1990), when the agency and the campus agree that
advance payments are appropriate. (See Contract and Grant Operating Guidance Memo 91-3
http://www.ucop.edu/raohome/cgmemos/91-03.html.)
| Refer: Samuela A. Evans | Subject: 06 | ||
| Samuela.Evans@ucop.edu | Organization: F-175 | ||
| (510) 987-9849 | Cancel: 85-06, 85-07, 92-14, 94-14 | ||
| David F. Mears, Director | |||
| Office of Research Administration | |||
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Cc: Barbara Lester, Manager Campus Extramural Funds Managers |
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