EXHIBIT F
Sample Work Authorization
Contract #500-02-004
Work Authorization #: UC Research Agreement-WA-XXX
Amount: $xxx,xxx
Project Name: Insert project title here.
Term: Insert the start and end dates of this
WA here.
Performing Institution Project Manager: name
Address: address, city, state zip
Telephone Number: xxx-xxx-xxx, ext. xxxx
E-mail Address: xxx@xxxx.xxx
Commission Project Manager: name
Address: address, city, state zip
Telephone Number: xxx-xxx-xxx, ext. xxxx
E-mail Address: xxx@xxxx.xxx
The project described in this work authorization falls primarily within
Tasks x.x, x.x and x.x (Select from the list in the Agreement.) of the
Commission-UC Research Agreement.
This
WA contains information on:
1.
Confidential
Deliverables _____Yes _____No
2.
Pre-existing
Intellectual Property _____Yes _____No
3.
Pre-approved
Travel _____Yes _____No
4.
Equipment (and if known, disposition) _____Yes _____No
5.
UC-DOE
Provisions _____Yes _____No
Approval:
___________________________________ ____________________________________
Commission Project Manager Date Commission Contract Manager Date
___________________________________ ____________________________________
PIER Team Lead Date UC Contract Manager Date
Exhibit F
Sample
Work Statement
GLOSSARY
Specific terms and acronyms used throughout
this work statement are defined as follows:
|
Acronym |
Definition |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(Insert additional rows as needed.) |
This
project meets the PIER Goal of <pick one from the
list below> by <fill in the blank>. (If applicable, this project
also meets the secondary goal of <pick one
from the list below> by <fill
in the blank>.)
1. Improving the Energy Cost/Value of
California’s Electricity
2. Improving the Environmental and Public Health Costs/Risk of
California’s Electricity
3. Improving the Reliability/Quality of
California’s Electricity
4. Improving the Safety of California’s
Electricity
The
objectives of this project are to…(Complete this sentence with the objectives, which are things
that will be measurable or knowable at the end of this project.)
Examples of
Performance Measures:
·
. . .reduce the cost of electricity generation (or supply) by
____%.
·
. . .increase the number of new technologies that are market-ready
by ____<fill in the number>.
·
. . . increase the adoption by the market of specific technologies
by ___%.
·
. . . increase the renewable technologies that are cost competitive
by __%.
·
. . . increase the new energy systems that can use multiple fuels
by ____%.
·
. . . decrease end-use consumption in specific energy sectors.
·
. . . decrease the system impacts over current best practices by
____%.
·
. . .increase the number of market-ready technologies that
contribute to reduced risks of increased environmental/health impacts by
____<fill in the number>.
·
. . .reduce the interruption frequency and duration per customer
type per year by ____<fill in the number>.
·
. . .increase the expected number of new technologies providing
increased reliability/quality choices to consumers by ____<fill in the
number>.
·
. . .decrease the rates of injury and fatality associated with
electricity generation/supply and usage by ____<fill in the number>.
·
. . .determine the effectiveness of the XYZ process.
TASK 1: PROJECT START-UP
The objective of this task is to identify procedures for communication and reporting project status during the project.
The Performing
Instituion shall:
· Attend a “kick off” meeting with the Commission Project Manager and the Commission Contract Manager . The technical and administrative aspects of contact startup will be discussed at the meeting, which may be two separate meetings at the discretion of the Commission Project Manager. Prior to the kick off meeting, the Commission Project Manager will provide an agenda to all potential meeting participants.
The administrative portion of the meeting shall include, but not be limited to, the following:
· Terms and conditions of the contract;
· Roles and responsibilities of the parties
· Budget changes
· Invoicing
· Prior approvals for travel and equipment
· Confidential deliverables
· Intellectual property, basis for royalties
· Permit documentation (Subtask 1.2)
The technical portion of the meeting shall include, but not be limited to, the following:
· The Commission Project Manager’s expectations for accomplishing tasks described in the Work Statement;
· Critical Project Reviews
· An updated schedule of deliverables
· An updated Gantt chart
· Progress reports
· Technical deliverables
· Final report
The Commission Project Manager shall designate the location of this meeting.
Deliverables:
·
Attend
kick-off meeting
·
An
Updated Schedule of Deliverables
·
An
Updated Gantt Chart
Key Personnel:
<fill in the name(s)>
(Name of key person for this
task that works for the Performing Instituion.
If none, state none.)
Key Subcontractors:
<fill in the name(s) and/or company(ies)>
(Name of key company or name of key person at
key company for this task. If none,
state none.)
Task 1.2 Identify and Obtain
Required Permits
The
goal of this task is to obtain all permits required for work completed under
this project in advance of the date they are needed to keep the project
schedule on track.
The
Performing Institution shall:
·
If
no permits are required to conduct this project, the Performing Institution
shall state this finding in writing to the Commission Project Manager.
·
Provide
the following information about permits required for this project:
·
Type
of permit
·
Name,
address and telephone number of the permitting jurisdictions or lead agencies
·
Schedule
the Performing Institution will follow in applying for and obtaining these
permits
·
A
copy of each approved permit
·
Submit
this information to the Commission Project Manager at the kick-off
meeting. The schedule for obtaining
permit(s) will be discussed at the kick-off meeting, and a timetable for
submitting the updated lists and the copies of the permit(s) will be developed.
·
In
all cases, permits must be identified in writing and obtained before any costs
related to the use of the permit(s) are incurred for which PIER reimbursement
will be requested under this project.
·
Permit
expenses are not reimbursable through the project; therefore, the PIER budget
for this task will be zero dollars.
Deliverables:
·
A
statement that no permits are required or
·
A
list of all permits required for this project
·
Updated
list of permits as they change during the project term.
·
A
copy of each approved permit.
Key Personnel:
<fill in the name(s)>
(Name of key person for this
task that works for the Performing Institution. If none, state none.)
Key Subcontractor:
<fill in the name(s) and/or company(ies)>
(Name of key company or name of key person at
key company for this task. If none,
state none.)
List of Different Types of Technical Deliverables (These are examples, which you may modify for
use in your project. You may create
other deliverables as needed, but please adhere to the patterns shown. Please
use this list to assist in creating the deliverables in the following Technical
Tasks section. Upon completion of the
Work Statement this Example List should be removed from the document.)
1.
Notification
Letters
·
Provide a Notification Letter regarding _________________, to the CEC Project Manager. (Give it a unique name based on the content and the
project.) The
letter shall include but not be limited to written documentation that the
________________ is ready for (testing,
viewing, submission for certification, etc.) and the date such (testing, viewing, submission for
certification, etc.) shall begin, and shall include photographs.
Deliverables:
·
Notification Letter regarding _______________
2.
Test Plans
·
Prepare
the draft _______________Test Plan. (Give it a unique name, such as the Project Title Test
Plan. Test plans and testing procedures
should be described in detail including factors such as instrumentation, data
collection, data analysis, statistical analyses, and performance curves. Test
results shall include relationships among performance, efficiency, emissions,
temperature, pressure and all other parameters that qualify and quantify the
subject technology.) The draft test plan shall include, but not be
limited to:
·
a
description of the process to be tested
·
the
rationale for why the tests are required
·
predicted
performance based on calculations or other analyses
·
test
objectives and technical approach
·
a
test matrix showing the number of test conditions and replicated runs
·
a
description of the facilities, equipment, instrumentation required to conduct
the tests
·
a
description of test procedures, including parameters to be controlled and how
they will be controlled; parameters to be measured and instrumentation to
measure them; calibration procedures to be used; recommended calibration
interval; and maintenance of the test log
·
a
description of the data analysis procedures
·
a
description of quality assurance procedures
·
contingency
measures to be considered if the test objectives are not met
·
Submit
the draft test plan to the Commission Project Manager for review and comment.
Once agreement on the draft test plan has been reached the final test plan
shall be submitted to the Commission Project Manager for written approval,
which shall be provided within 5 working days of receipt of the final test
plan. Key elements from the test plan shall be included in the Final Report for
this project.
Deliverables:
·
Draft
_________________ Test Plan
·
Final
_________________ Test Plan
3.
Interim Reports (This applies to all deliverable reports. Examples include task and subtask
reports, test reports, data sets, databases and computer model development or
application. Monthly reports and the final report are
treated separately as shown in the Work Statement.)
·
Prepare
the draft_____________ Report (Give it a unique name, such as the ABC Test Report or 123
Database. If an interim report is based
on earlier work in this project, then the titles should relate to each
other. After the title insert a
description of the deliverable.) This
report shall include, but not be limited to, the following: (List
the elements of the report in separate bullets.)
For example, if the Interim
Report is a Test Report, use the following
description:
The Test Report shall
include, but not be limited to, the following:
·
the
test plan
·
test
results
·
analysis
·
conclusions
·
recommendations
·
photographs
as appropriate.
·
(add additional bullets specific to the project)
For example, if the Interim
Report is a Task or Subtask Report, use the following description:
The Task or Subtask Report
shall include, but not be limited to, the following:
·
the
goal of the task or subtask;
·
the
description of the approach used;
·
list
of activities performed;
·
description
of the results and to what degree the goal was achieved;
·
significant
issues encountered and how they were addressed;
·
a
discussion of the implications regarding the success or failure of the results,
and the effect on the budget and the overall objectives of the project.
·
photographs
as appropriate.
·
(add additional bullets specific to the project)
·
Submit
this draft _________Report to the Commission Project Manager for review and
comment. Once agreement on this draft report has been reached, the final
version shall be submitted to the Commission Project Manager for written
approval, which shall be provided within 5 working days of receipt of the final
version. Key elements from the final
version of this report shall be included in the Final Report for this project.
Deliverables:
·
Draft
_______________ Test (Task, Database, etc.) Report
·
Final
_______________ Test (Task, Database, etc.) Report
4.
Use this pattern
for reports that will be discussed at a Critical Project Review.
·
Prepare
the Draft _________(Report, Test Plan, etc). This document shall be submitted
to the Commission Project Manager for review at least 15 working days prior to
the (first, second, etc) Critical Project Review. This document will be one of
the main topics for discussion at the Critical Project Review. This document shall include, but not be limited
to the following: (Insert the appropriate bulleted items for either Test Plans
in number 2 above or Reports in number 3 above.)
·
Participate
in the (1st, 2nd, etc) Critical Project Review.
·
Modify
this draft document in accordance with comments received during the Critical
Project Review. The final version of this document shall be submitted to the
Commission Project Manager within 10 working days after the Critical Project
Review. The Commission Project Manager shall send written notification of
approval to the Performing Institution within 2 working days after
receipt. Key elements from this
document shall be included in the Final Report for this project.
Deliverables:
·
Draft
_______________ (Report, Test Plan, etc)
·
Final
_______________ (Report, Test Plan, etc)
5.
Bills of Materials or Equipment
Lists
· Prepare a Bill of Materials (or Equipment List) for _______________. (Give it a unique name.) This document shall include but not be limited to:
· a description of each item
· test protocols and codes applicable to each item
· cost estimates or bids for each item
Deliverables:
·
Bill
of Materials (or Equipment List) for_______________
TASK 2.0 TECHNICAL TASKS
The
project’s work scope involves the following technical tasks:
Task 2.1 (Insert Task Name)
Task 2.2 – 2.n-2 (Insert Task Name)
Task 2.n-1 Technology Transfer Activities (If applicable)
Task 2.n Production Readiness Plan (If
applicable)
Critical
Project Reviews shall take place at
key points in a given project. These
generally occur at predetermined points to see if the overall project goal is
being achieved. The Commission will
conduct Critical Project Reviews during and/or at the conclusion of the
following tasks:
Task
2.1 (Insert Task Name)
Task 2.n (Insert Task Name)
Critical Project
Reviews are meetings between the Performing Institution, the Commission Project
Manager and other individuals selected by the Commission Project Manager to
provide objective, technical support to the Commission. Meeting participants may include PIER Program Team
Lead, Contracts Officer, Commission Technical Staff and Management. The purpose of
these meetings is to discuss with the Performing Institution the status of the
project and its progress toward achieving its goals and objectives. These
meetings may take place either at the Energy Commission offices in Sacramento,
or at another reasonable location determined by the
Commission Project Manager and the Performing Institution.
Before each
Critical Project Review meeting, the Performing Institution shall provide the
relevant task deliverable(s) to the Commission Project Manager and any other
designated reviewers sufficiently in advance to permit review of the
deliverable document(s) before the review meeting. If not already defined in the Work Statement, the Commission
Project Manager shall specify the contents of the deliverable document(s).
At the Critical
Project Review meeting, the Performing Institution shall present the required
technical information and participate in a discussion about the project with
the Commission Project Manager and other meeting attendees, if any.
Following the Critical Project Review meeting, the Commission Project Manager will determine whether the Performing Institution is complying satisfactorily with the W