Scope of Work
The purpose of this Agreement is to fund research, development and demonstration awards for the Public Interest Energy Research (PIER) Program. The University of California Office of the President (UCOP) will assist the Commission in administering these awards. This Agreement contains the terms for awards. Awards will primarily be made to researchers within the University of California, California State University and California Community College systems, Department of Energy Laboratories, and governmental agencies and academic institutions of higher education from any state. UCOP shall be responsible for executing agreements with researchers and administering these agreements.
Work Authorizations (WA) specifying the tasks to be undertaken shall be used for all work assignments.† WA for research tasks will be made on an as-needed basis. Each WA shall be approved by the Commission at a Commission Business Meeting and is subject to Department of General Services-Legal Office review.† The Commission shall issue an annual WA for UCís management and administrative duties. A sample WA format is given in Exhibit F.
WA made under this Agreement shall assist the Commission with the PIER portfolio, which is intended to effectively balance the risks, benefits and time horizons of various public interest energy research investments that will provide tangible benefits for California energy ratepayers. The work shall emphasize innovative energy supply and end-use technologies, focusing on their reliability, affordability and environmental attributes. Research study topics include:
Buildings End-Use Energy Efficiency: research to decrease building energy by developing or improving energy-efficient technologies, strategies, tools and building performance evaluation methods.
Industrial/Agricultural/Water End-Use Energy Efficiency: research on energy efficiency, power quality, reliability, and energy load reduction in industrial facilities and processes, agricultural operations, and water and wastewater treatment facilities to improve process-related energy economics while reducing environmental pollution and meeting energy needs in a sustainable manner.
Renewable Energy: research to address the capital costs; the reliability and dispatchability; the impacts on the safety and power quality of the electricity system; the nonenergy benefits; the potential of distributed generation; and the emissions of renewable energy technologies.
Environmentally-Preferred Advanced Generation: research to facilitate the widespread use of non-renewable distributed generation (DG) and to improve California's air quality by developing reliable, inexpensive, emission-reduction technologies for reciprocating engines, small turbines and microturbines, fuel cells, and hybrid fuel cell-microturbine technologies.
Energy-Related Environmental Research: research to better understand and address the effects of the environmental impacts that occur whenever energy is extracted, collected, transported, converted, or utilized. Environmental impacts include those on air quality, aquatic resources, land use and habitat, and global climate change.
Energy Systems Integration: research to develop critical infrastructure changes that allow electricity transactions to be made in a more effective, efficient, reliable, and environmentally acceptable manner. The infrastructure includes generation, transmission, distribution, control, and communications technologies from generation to end use, all functioning in an integrated fashion. The infrastructure also interconnects with other critical infrastructure such as telecommunications.
TASK 1:†††††††††††††††††††† MANAGEMENT AND ADMINISTRATIVE DUTIES
1.1 Prepare Work Authorizations: The Commission Contract Manager shall identify the research needed in each WA. UCOP shall respond in a timely manner to requests and direction from the Commission Contract Manager to communicate with and, as appropriate, meet with designated Commission representatives to develop specific assignments.† Following discussions with the Commission Contract Manager, UCOP shall prepare a draft WA that describes the objectives, scope of work, tasks, schedule and desired deliverables; identifies the key UC staff, and other key personnel who will conduct the research; and contains the budget.† UCOP shall submit this draft WA to the Commission Contract Manager and make appropriate changes he/she requests.† Following approval by the Commission, the final WA must be approved by the Commission Contract Manager and sent to the UCOP Contract Officer (or their designee) for signature.† The fully executed WA shall be filed with the Commission Contract Office.
1.2 Establish agreements: The Commission Contract Manager shall send each Commission-approved WA to the UCOP Contract Officer for approval. Upon UCOPís approval of the WA, UCOP shall execute agreement(s) with the Performing Institution(s) to conduct the research.
1.3 Administer agreements: UCOP shall manage and monitor the progress of each research project in accordance with each WA. UCOP shall review and, when appropriate, approve invoices and provide appropriate administrative and financial accounting.
1.4 Prepare progress reports: UCOP shall prepare progress reports summarizing the status of all active WA.
TASK 2:†††††††††††††††††††† RESEARCH TASKS
2.1 Conduct Scoping Studies: The result of a scoping study is a summary report that provides sufficient information to make informed decisions about further pursuit of a proposed project.† The study may include, but is not necessarily limited to, literature survey of related work to assess the current state of knowledge; energy resource assessment, energy resource and energy demand compatibility assessment; technology and market assessment; economic and financial analysis; institutional considerations; and time schedules.
2.2 Prepare Research Plans: These plans shall include a description of the research tasks to be performed.† The tasks may include the preparation of research instruments, the development of products to be assessed, data gathering, and data analysis.† As appropriate, the plan shall include a description of research instruments, a description of product development methods, a description of the data gathering procedures, a description of the data analysis procedures; a description of quality assurance procedures, and contingency measures to be considered if the initial research efforts are not successful.
2.3 Prepare Research Instruments: Research instruments include surveys, test plans and test apparatus. As needed, acquire, purchase and assemble these instruments in accordance with the research plan. Test plans shall include as appropriate but are not limited to: a description of the process to be tested; the rationale for why the tests are required; predicted performance based on calculations or other analyses; test objectives and technical approach; a test matrix showing the number of test conditions and replicated runs; a description of the facilities, equipment, instrumentation required to conduct the tests; a description of test procedures, including parameters to be controlled and how they will be controlled; parameters to be measured and instrumentation to measure them; calibration procedures to be used; recommended calibration interval; and maintenance of the test log.
2.4 Develop Product to be Assessed: Products include, software, hardware, hypotheses and systems. This phase is where the product is designed, developed, prototyped or otherwise made ready for testing.
2.5 Gather Data: Data shall be gathered in accordance with the research plan.
2.6 Analyze Data: Data shall be analyzed in accordance with the research plan.
2.7 Prepare Deliverables: Deliverables are products that are submitted to the Commission for review and comment, and that incorporate the knowledge and understanding gained by performing the research tasks. UC shall consider the comments of the Commission Contract Manager and use professional judgment in revising the deliverables accordingly. Deliverables include scoping studies, progress reports; written reports that describe methods, test plans, results of testing, analysis of data, conclusions, and recommendations for future study, workshop agendas and summaries, description and photographs of equipment/product developed; summaries of advisory group meetings; computer software with written instructions for data input and use of the software; and production prototypes. The deliverables should be useful to Commission staff, researchers and other parties as appropriate. The level of detail should be sufficient to assess whether the project objectives and goals have been successfully met.
2.8 Develop Technology Transfer Plan: The plan shall explain how the knowledge gained in this project will be made available to the public.
2.9 Implement Technology Transfer Plan: Conduct technology transfer activities in accordance with the Technology Transfer Plan.
2.10 Prepare Production Readiness Plan: The goal of the plan is to determine the steps that will lead to the mass manufacturing of the products developed in this project.† The degree of detail should be proportional to the complexity of producing the proposed product and its state of development.
2.11 Assemble and Work with Project Advisory Groups: Assemble individuals from relevant industries and organizations for purposes of gathering input and feedback on the project including research direction and the resulting products.