Strategic Sourcing RFPs

Open Systemwide Bids

(listed by release date, newest is first)

• UCOP/PC Peripherials/2009
• UCOP/General Laboratory Supplies/2009
• UCOP/GSHIP(s)/2009
• UCOP/Payroll-Personnel System Assessment RFI/2009
• UC-HD/Deli Meat/2009
• UCOP/Video Conferencing/2009
• ELC Student Admissions Processing
• IT Professional Services

UCOP/PC Peripherals/2009

• RFP Number: UCOP/PC Peripherals/2009
• Release Date: Monday, November 16, 2009
• Due Date: Monday, December 14, 2009 4:00 p.m. (PST)
• Contact: Tracy Yuan
• Phone: (510) 987-0595
• Participating UC Sites: 
  • Ten campuses - UC Berkeley, UC Davis, UC Irvine, UCLA, UC Merced, UC Riverside, UC San Diego , UC San Francisco, UC Santa Barbara, and UC Santa Cruz
  • The remote offices associated with each campus including the UC teaching and administrative offices located in Washington, D.C. and the agricultural field stations
  • The Office of the President located primarily in Oakland and Berkeley, California with other locations throughout the State of California and in Washington, D.C.
  • Lawrence Berkeley National Laboratory, which is owned by the Federal Government but managed by the University
• This RFP is being managed by the IT Strategic Sourcing Department of the Office of the President
  • PC Peripherals RFP (doc)
  • Appendix A (pdf) – University of California Terms & Conditions of Purchase
  • Supplement 2 (pdf) – Special Terms & Conditions for Maintenance
  • Supplement 5 (pdf) – Special Terms & Conditions for Federal Government Contracts
  • Supplement 5.1 (pdf) – Special Terms & Conditions for Purchase of Commercial Items on a Fixed Price Basis  
  • Exhibit A (pdf) - Certification Regarding Debarment, Suspension, Ineligibility And Voluntary Exclusion - Lower Tier Covered Transactions
  • Exhibit B (pdf) - Certification And Disclosure Regarding Payments To Influence Certain Federal Transactions
  • Exhibit C (pdf) - Certification Regarding Debarment, Suspension, Proposed Debarment, And Other Responsibility Matters
  • Appendix DS (pdf) – University of California Additional Terms & Conditions – Data Security
  • Attachment 1 (doc) – Bidder Inquiry Form
  • Attachment 2 (xls) – Price Schedule (Market Basket)
  • Attachment 3 (xls) – Bidder’s Full PC Peripheral Catalog
  • Attachment 4 (xls) – Discount off Pricing Structure
  • Attachment 5 (pdf) – University of California Business Information Form
  • Attachment 6 (doc) – Location Profiles

UCOP/General Laboratory Supplies/2009

• RFP Number: UCOP/General Laboratory Supplies/2009
• Release Date: Wednesday, August 26, 2009
• Mandatory Pre-bid Conference: Wednesday, September 2, 1:00 p.m.
• Due Date: Thursday, October 15, 2009 4:00 p.m. (PDT)
• Contact: Darryl Sweet
• Phone: (510) 987-0473
• Email:  Darryl.sweet@ucop.edu
• Participating UC Sites:
  • UC Locations - UC Berkeley, UC Davis, UC Irvine, UCLA, UC Merced, UC Riverside, UC San Diego, UC San Francisco, UC Santa Barbara, UC Santa Cruz;
  • CSU Locations – all campuses
• This RFP is being managed by Strategic Sourcing Department of the Office of the President

This RFP is being run through BidSync.  Please contact Darryl.sweet@ucop.edu for information required to access to this RFP.

UCOP/GSHIP(s)/2009

• RFP Number: UCOP/GSHIP(s)/2009
• Release Date: Thursday, August 13, 2009
• Due Date: Wednesday, September 16, 2009 4:00 p.m. (PDT) - Note, this date has been extended to 9/16 from 9/14.
• Contact: Alan Moloney
• Phone: (510) 987-0824
• Participating UC Sites:
  • Ten campuses - UC Berkeley, UC Davis, UC Irvine, UCLA, UC Merced, UC Riverside, UC San Diego, UC San Francisco, UC Santa Barbara, UC Santa Cruz, and Hastings College of Law
• This RFP is being managed by the IT Strategic Sourcing Department of the Office of the President
  • RFP (doc)
  • Appendix A (pdf) - University of California Terms & Conditions of Purchase
  • Appendix DS (pdf) – University of California additional Terms and Conditions for Data Security
  • Supplement 5 (pdf) – Special Terms & Conditions for Federal Government Contracts
  • Supplement 5.1 (pdf) – Special Terms & Conditions for Purchase of Commercial Items or Components on a Fixed Price Basis
  • Exhibit A (pdf) - Certification Regarding Debarment, Suspension, Ineligibility And Voluntary Exclusion - Lower Tier Covered Transactions
  • Exhibit B (pdf) - Certification And Disclosure Regarding Payments To Influence Certain Federal Transactions
  • Exhibit C (pdf) - Certification Regarding Debarment, Suspension, Proposed Debarment, And Other Responsibility Matters
  • UC Policy on Sustainable Practices (pdf)
  • Attachment 1 (doc) – Intent to Bid Form
  • Attachment 2 (doc) – Mandatory Pre-Bid Conference RSVP Form
  • Attachment 3 (doc) – University of California Business Information Form
  • Attachment 4 (doc) – Bid Cover Form
  • GSHIP(s) - Announcement Email (doc)
  • Addendum 1 – RFP Clarifications (doc) NEW 8/20/09
  • GSHIP(s) UC Location Census Information (xls)– NEW 8/21/09
  • GSHIP(s) UC Claims History (xls) – NEW 8/24/09
  • GSHIP(s) Bidders Conference Presentation (ppt)- NEW 8/24/09
  • GSHIP(s) Updated Claims History for UCLA & UCR (xls) – NEW 8/25/09
  • GSHIP(s) Campus Benefit Grids (xls) – NEW 8/25/09
  • Addendum 2 (doc) - Q&A's as of 8/24/09 – NEW 8/26/09
  • GSHIP(s) UC Claims History (xls) – Updated 9/3/09
  • Addendum 3 (doc) – Q&A's – Updated 9/10/09
  • GHSIP(s) UCR Claims Data (xls) as of 9/4/09 – NEW 9/4/09

NOTE to Bidders: To facilitate the proper evaluation of your financial offers and to avoid data transposition problems, please submit at least the financial section of your proposal in Excel rather than Word.

NOTE to Bidders (2): At this time the only zip codes we are able to provide are the zip codes for each campus. We are unable to provide individual zip codes for each student, as this information changes constantly and is maintained by the campuses. The database used to pull this information (so that it is consistent across campuses) is data from UCOP that is used to report official enrollments to the state.

Note to Bidders (3): University of California Standardized Business Associate Agreement (referenced in the RFP as Attachment 5), will not be posted. As these are custom to each agreement, they will be reviewed and negotiated at the time of contract award(s), if any.

UCOP/Payroll-Personnel System Assessment RFI/2009

• RFI Number: UCOP/Payroll-Personnel System Assessment RFI/2009
• Release Date: Wednesday, July 29, 2009
• Due Date: Wednesday, September 9, 2009 4:00 p.m. (PDT)
• Contact: Alan Moloney
• Phone: (510) 987-0824
• Participating UC Sites:
  • UC's ten campuses at Berkeley, Davis, Irvine, Los Angeles, Merced, Riverside, San Diego, San Francisco, Santa Cruz and Santa Barbara
  • UC's five medical centers at Davis, Irvine, Los Angeles, San Diego, and San Francisco
• This RFP is being managed by the Strategic Sourcing Department of the Office of the President
  • RFI (doc)
  • Attachment 1 (doc) – University of California Professional Services Agreement
  • Attachment 2 (doc) – University of California Appendix DS (Data Security)
  • Attachment 3 (doc) – University of California Business Information Form
  • Attachment 4 (doc) – Proposed Fee Card and Rate Schedule
  • Attachment 5 (doc) – Respondent Inquiry Form
  • Attachment 6 (doc) – Notice of Intent to Respond
  • Addendum 1, Q&A's (doc) - NEW 8/31/09
• NOTE to Bidders: UC is currently in the 1st stage of RFP evaluations. Bidders will be notified by October 12th as to the next steps, if any.

UC-HD/Deli Meat/2009

• RFP Number: UC-HD/Deli Meat/2009
• Release Date: Monday, July 27, 2009
• Due Date: Monday, August 17, 2009 4:00 p.m. (PDT)
• Contact: Alan Moloney
• Phone: (510) 987-0824
• Participating UC Sites:
  • UC Housing & Dining locations at the following UC Campuses: San Diego, Riverside, Los Angeles, Merced, Santa Barbara and Santa Cruz
• This RFP is being managed by the Strategic Sourcing Department of the Office of the President
  • RFP (doc)
  • Addendum 1 - NEW 7/28/09
  • Attachment 1 (pdf)- University of California Terms & Conditions of Purchase
  • Attachment 2 (pdf) - Special Terms & Conditions for Maintenance
  • Attachment 3 (pdf) – Special Terms & Conditions for Federal Government Contracts
  • Attachment 4 (pdf) - Special Terms & Conditions for Purchase of Commercial Items
  • Attachment 5 (pdf) - Certification Regarding Debarment, Suspension, Ineligibility And Voluntary Exclusion - Lower Tier Covered Transactions
  • Attachment 6 (pdf) - Certification And Disclosure Regarding Payments To Influence Certain Federal Transactions
  • Attachment 7 (pdf) - Certification Regarding Debarment, Suspension, Proposed Debarment, And Other Responsibility Matters
  • Attachment 8 (doc)– University of California Business Information Form (BIF)
  • Attachment 9 (doc) – Mandatory Pre-Bid Conference RSVP Document
  • Attachment 10 (doc) - Bid Cover Sheet
  • Attachment 11 (xls) – Pricing Schedule & Product Specifications: NOTE - This file was updated as of 8/10/09, please use this current version.
  • Attachment 12 (pdf) – University of California Policy on Sustainable Practices
  • Attachment 13 (pdf) – University of California Draft Policy on Sustainable Foodservices
  • Attachment 14 (xls) - Deli Meat Additional Items
  • Addendum 2 (doc) – NEW 8/7/09
  • Addendum 3, Q&A's (doc) – NEW 8/7/09
  • Addendum 4 (doc) - NEW 8/7/09

UCOP/Video Conferencing/2009

• RFP Number: UCOP/Video Conferencing/2009
• Release Date: Monday, July 6, 2009
• Due Date: Tuesday, August 11, 2009 4:00 p.m. (PDT)
• Contact: Steve Benedict and Tracy Yuan
• Phone: (510) 987-0880/987-0595
• Participating UC Sites: 
  • Ten campuses - UC Berkeley, UC Davis, UC Irvine, UCLA, UC Merced, UC Riverside, UC San Diego , UC San Francisco, UC Santa Barbara, and UC Santa Cruz
  • The remote offices associated with each campus including the UC teaching and administrative offices located in Washington, D.C. and the agricultural field stations
  • The Office of the President located primarily in Oakland and Berkeley, California with other locations throughout the State of California and in Washington, D.C.
  • Lawrence Berkeley National Laboratory, which is owned by the Federal Government but managed by the University
• This RFP is being managed by the IT Strategic Sourcing Department of the Office of the President
  • Video Conferencing RFP (doc)
  • Appendix A (pdf) – University of California Terms & Conditions of Purchase
  • Appendix F (pdf) - University of California Terms & Conditions of Equipment Lease
  • Supplement 2 (pdf) – Special Terms & Conditions for Maintenance
  • Supplement 5 (pdf) – Special Terms & Conditions for Federal Government Contracts
  • Exhibit A (pdf) - Certification Regarding Debarment, Suspension, Ineligibility And Voluntary Exclusion - Lower Tier Covered Transactions
  • Exhibit B (pdf) - Certification And Disclosure Regarding Payments To Influence Certain Federal Transactions
  • Exhibit C (pdf) - Certification Regarding Debarment, Suspension, Proposed Debarment, And Other Responsibility Matters
  • Attachment 1 (doc) – Intent to Bid Form
  • Attachment 2 (doc) – Bidder Inquiry Form
  • Attachment 3 (xls) - Pricing/Specification Schedule
  • Attachment 4 (xls) – Line of Business Discount Schedule
  • Attachment 6 (doc) – University of California Business Information Form (BIF)
  • Attachment 7 (doc) – Response Certification Signature Page
  • Addendum 1 (doc) - Bidder Q&A Conference Call 7/22/09, Participation Details - NEW 7/20/09
  • Addendum 2 (doc) - Q&A Response - NEW 7/28/09
  • Addendum 3 (doc) - NEW 7/30/09

ELC Student Admissions Processing

• RFP Number: MMDD0-06092009-000p4
• Release Date: Tuesday, June 9, 2009
• Due Date: Friday, August 14, 2009 4:00 p.m. (PDT)
• Contact: Diane Diotte
• Phone: (310) 794-6030
• This RFP is being managed by UCLA Purchasing. Please contact Diane Diotte for any additional attachment information.
  • ELC Student Admissions Processing RFP (doc)
  • ELC RFP Attachment 1 (zip)
  • ELC RFP Attachment 1a (doc)
  • ELC RFP Attachment 1b
  • ELC RFP Attachment 1c (doc)
  • ELC RFP Attachment 1d (xls)
  • ELC RFP Attachment 1e (doc)

IT Professional Services

• RFP Number: UC-CSU/ProServices/2008
• Release Date: Tuesday, September 23, 2008
• NOTE: Cancellation Date: Friday October 31, 2008
• NOTE: Reissue Date: Friday, October 31, 2008 (See Below Addendum 3 for Current RFP Instructions)
• NOTE: Final Due Date: Friday, November 14, 2008 4:30 p.m. (PT)
• Contact: Stephen Benedict
• Phone: (510) 987-0880
• Participating UC Sites:
  • Ten campuses - UC Berkeley, UC Davis, UC Irvine, UCLA, UC Merced, UC Riverside, UC San Diego , UC San Francisco, UC Santa Barbara, and UC Santa Cruz
  • The remote offices associated with each campus including the UC teaching and administrative offices located in Washington, D.C. and the agricultural field stations
  • The medical centers located at Davis (Sacramento-based), Irvine, Los Angeles, San Diego and San Francisco. New medical centers are planned for UC Riverside and UC Merced.
  • The Office of the President located primarily in Oakland and Berkeley, California with other locations throughout the State of California and in Washington, D.C.
  • Lawrence Berkeley National Laboratory, which is owned by the Federal Government but managed by the University
  • Any awarded agreement(s) shall be extended to any future Locations of participants as they may be announced during the term of the agreement.
• CSU Participating Locations:
  • CSU Office of the Chancellor
  • Bakersfield
  • Channel Islands
  • Chico
  • Dominguez Hills
  • East Bay
  • Fresno
  • Fullerton
  • Humboldt
  • Long Beach
  • Los Angeles
  • Maritime Academy
  • Monterey Bay
  • Northridge
  • Pomona
  • Sacramento
  • San Bernardino
  • San Diego
  • San Francisco
  • San José
  • San Luis Obispo
  • San Marcos
  • Sonoma
  • Stanislaus
  • Any awarded agreement(s) shall be extended to any future Locations of participants as they may be announced during the term of the agreement.
• This RFP is being managed by the IT Strategic Sourcing Department of the Office of the President
  • RFP
  • Attachment A - NEW 9/25/08
  • Addendum 1 - Q&As - NEW 10/14/08
  • Addendum 2 – Revisions & Clarifications - NEW 10/14/08
  • Addendum 3 - Notice of RFP Closure & Reissue (Please read for current RFP submittal instructions & clarifications) - NEW 10/31/2008