Student Fees
Draft
(August 2006)
Systemwide
Policies and Expectations
(Note: some links are not yet
operational)
(links
to contents)
Fee
Policies Related to Expanded Summer Instruction
Applicability
of These Policies
Overall Fee Policy
Transition Period
Decisions Made
at the Campus Level
Student Fees – Detail
Fee Policies Related to Expanded Summer Instruction
Applicability of These Policies
These
policies, both transitional and long-term, will apply only to fees charged to
UC students. Campuses may continue to
set fees for non-UC students as they have in the past, consistent with the
1975 Guidelines Governing Summer
Session Operations (policy
to be updated) (http://www.ucop.edu/ucophome/coordrev/da/da0499att.html).
Overall Fee policy
In the context
of State-funded summer instruction, the following overall fee policies are to
be implemented:
·
Student fees for summer instruction are
to be the same in structure as those charged during the regular academic
year, although they are to be charged on a per-unit basis. Examples of how summer instruction fees are
calculated are described in
the President’s November 2000 letter. Examples of specific
types of fees, fee levels, exemptions and waivers, fees for specific
populations, and the refund policy are described below.
·
Campuses are to provide summer financial
aid in the amount equivalent to 26 percent of the revenue from mandatory
summer fees for undergraduates and 45 percent for graduate students (fees
equivalent to the Educational Fee and the University Registration Fee) paid
by UC students. Changes to the amount
to be used for financial aid will be announced by the UC Office of the President
Budget Office.
Transition period
A transition
period will be in effect as the University gains experience with full State
funding of summer instruction, during which time summer fees can be treated
flexibly in order to encourage students to attend during the summer and
enable campuses to develop an appropriate level of student services.
Campuses may not charge summer fees that exceed an amount
equivalent to a per-unit fee level comparable to that charged during the
regular academic year, but as an incentive to encourage summer enrollment,
campuses may, on a temporary basis, charge fees lower than the
appropriate per-unit fee level.
If a campus chooses to reduce summer fees as an incentive,
it should simply charge the fee at the reduced level rather than charging the
full fee and then waiving a portion.
Ordinarily, the waived amount would have to be funded from other
sources. Any loss of revenue
experienced by the campus as a result of the reduced fees will not be
replaced by other fund sources.
Campuses will charge a consolidated summer fee rather than
separate Educational and University Registration Fees to allow flexibility in
the uses of student fee revenue.
Chancellors will be responsible for determining the nature and level
of student services necessary for summer operations. Campuses will retain the revenues and
report them to the UC Office of the President as information to be
incorporated into the annual budget allocation processes.
Transition period reporting and
evaluation
Campuses will report annually on
their transition-period strategies for expanding summer enrollment including information
on the academic programs offered, the number and academic rank of faculty
teaching during the summer, the fee strategies employed, and the amount of
foregone revenue due to implementation of incentives.
The
University will periodically evaluate these transitional strategies to
determine when the full fee policy may be implemented.
Decisions Made at the Campus Level
Campuses determine fee levels for
specific categories of UC students, so long as they do not exceed the fee
levels charged in the regular academic year (on a per-unit basis). Campuses also determine the fee levels for
non-UC students.
Campuses decide whether to offer
discounts to the mandatory summer per-unit fee levels, and if so, under what
circumstances (which students, for what period of time).
Campuses decide whether to charge the
following fees, and if so, at what amount and to which students:
Application fees;
transcript fees; course materials fees;
mandatory campus-based
fees (e.g., summer registration fee in
lieu of charging prorated campus-based fees [including debt-financed facility
fees] but not in lieu of the University Registration Fee); travel-study
fees.
Campuses
revise summer billing systems so that students are paying the correct fees
depending on their UC-enrollment status (e.g.,
undergraduate or graduate, UC or non-UC) and California residency status.
Campuses
determine when fees are due so that fee payments can be coordinated with financial
aid disbursements.
Campuses
determine the appropriate student services to be provided during the summer, particularly
those typically funded by the Registration Fee. It is expected that students will be
included in the process of considering what those services should be, in
anticipation of the Registration Fee being a separate mandatory fee.
Campuses
have discretion for allocation and uses of summer student fee income (with
the exception of the requirements for financial aid).
Related
policies: Financial Aid,
Allocation of State Funds and Student Fees,
Registering Students in the Summer
Student Fees –
Detail
Draft
(August 2006)
(return to Student Fees
- top)
(Note: some links are not yet
operational)
Specific Fees
Fee Levels, Waivers, and Exemptions
Fees for Specific
Categories of Students
Refund Policies
Related policies: Financial Aid,
Allocation of State Funds and Student Fees,
Enrolling Students in the Summer
Specific Fees
Per-unit fees:
Educational Fee and Registration Fee
Per-unit fees: Nonresident tuition
Application fee for summer
enrollment
Course materials fees for
summer courses
Mandatory campus-based fees
Mandatory student health insurance fees
Per-unit
fees: Educational Fee and Registration
Fee
Until
further notice, the Educational and Registration fees are combined.
Per-unit fees:
Nonresident tuition
The
long-term fee policy expects that students will pay nonresident tuition for
summer courses, on a per-unit basis.
However, until further notice, campuses have the option of not
charging students nonresident tuition for summer courses.
Application
fee for summer enrollment
UC
students enrolling in summer session at their home campuses will not be
charged an application fee.
UC
students enrolling at a UC campus other than their home campus may be charged
a modest fee by the host campus to cover the administrative costs of admission
and registration. Students will
continue to pay the transcript fee for subsequent transfer of credit to their
home campus.
At
the campus’s option, an application fee may be charged to non-UC
students.
Course materials fees for summer courses
Chancellors
have been delegated authority for establishing course materials fees and such
fees can be established at the discretion of a Chancellor within the
University’s Guidelines for Implementing Course Materials Fees issued
May 13, 1996 (http://www.ucop.edu/ucophome/coordrev/da/da2115.html).
California law specifies the conditions under which a student
enrolled at a California public institution of higher education may
concurrently enroll in one course at another such institution without formal
admission and, except for payment of an administrative fee ($18 as of
September 2004), without payment of additional fees. (http://www.ucop.edu/ucophome/coordrev/policy/1-05-04.html)
Participants
in this program are eligible to enroll concurrently in courses carrying UC
credit. Participants are limited to
enrollment in one course and have to meet the same conditions of eligibility
as required in the current program for the regular academic year (i.e.,
enrolled in one segment at least half time).
Participants in the program are not eligible to enroll in summer
courses that do not carry UC credit.
Mandatory campus-based fees
It
is anticipated that each campus will examine the programs and services that
are funded from campus-based fees to determine those that are essential to
the operations of summer session or are in high demand during the summer. Each campus should determine whether
services not now provided are needed during the summer and whether additional
fee revenue from the campus-based fees is needed to support those
services. If additional services or
programs are necessary, the campus should calculate an appropriate prorated
fee level to be charged during the summer term. Depending on the original Regental actions
for these fees, campuses may need to seek approval to charge prorated
campus-based fees.
Currently,
some campuses charge a summer session registration fee. This fee should not be confused with the
University Registration Fee. Campuses
may choose to continue to collect a summer registration fee in lieu of
charging prorated campus-based fees (including debt-financed facility fees),
but not in lieu of the portion of the consolidated fee that is equivalent to
the University Registration Fee.
Mandatory student health insurance fees
Maximum
per-unit fee level
Campuses may not charge summer fees that exceed an
amount equivalent to a per-unit fee level comparable to that charged during
the regular academic year, but as an incentive to encourage summer
enrollment, campuses may, on a temporary basis, charge fees lower than
the appropriate per-unit fee level.
If a campus chooses to reduce summer fees as an incentive,
it should simply charge the fee at the reduced level rather than charging the
full fee and then waiving a portion.
Ordinarily the waived amount would have to be funded from other
sources. Any loss of revenue
experienced by the campus as a result of the reduced fees will not be
replaced by other fund sources.
Maximum fees that can be charged
The fee structure for summer will be capped at 12 units for
graduate students and 15 units for undergraduates, as it is during the
regular academic year, with the maximum dollar amount that may be assessed
equal to the amount chargeable the following fall term.
Capping
fees and other fee incentives
During the transition period, campuses
may employ fee incentives to encourage enrollment. Examples of permitted incentives include
capping fees after a student enrolls in a specified number of units (e.g.,
students are not charged for more than 8 units); not charging nonresident
tuition; charging less than the full per-unit fee.
Existing
fee waiver and exemption programs
Existing student fee waiver or exemption
programs adopted by The Regents will apply to the summer term as they do to
the regular academic year. Examples of
such programs include the Cal-Vet Fee Exemption program and fee reductions
provided to eligible employees and annuitants.
Fees for specific categories of students
UC students
Students who enroll prior to matriculation
Dismissed UC students
Continuing and returning students
Fees
for TAs
Summer Bridge students
Fees
for UC employees
Summer fees for non-UC
students
See also, Determining UC Student Status
UC students
Students who enroll prior to matriculation
Students admitted for the
fall to a UC campus are considered UC students for the purpose of paying
summer fees provided they have submitted a Statement of Intent to Register
(SIR) or equivalent for graduate students. This policy applies whether the
student enrolls for summer courses at the campus to which he or she has been
admitted, or at another UC campus.
Campuses may ask students for a copy of the SIR in order to confirm
their UC student status for summer enrollment and fee purposes.
Dismissed UC students
Students who were dismissed from UC
are not considered UC students for the purpose of paying summer fees. However, in keeping with the summer fee
policy for non-UC students, campuses may decide to set fees at a level that
encourages these students to enroll in summer coursework as a way to become
readmitted.
Continuing and returning students
Continuing students are defined as
students who are considered as bona fide UC students by their home
campus. Returning students are those
who have been formally readmitted for the fall. If a former student has not been readmitted
at the time of paying fees for enrolling in summer courses, that student is
considered a non-UC student.
Fees for TAs
The policy currently in effect for
summer is that TAs do not have to register and enroll in order to be
appointed. See Student Academic
Appointees, including Teaching Assistants.
Summer
fees for UC employees
UC employees enrolled in regular
academic programs and taking advantage of the Policy On ReducedFee Enrollment For University Employees are
eligible for reduced fees as provided for in the policy for summer
courses.
Employees who enroll in summer courses on their own (not
as matriculated UC students) do so as non-UC students. Campuses determine the fee level for these
non-matriculants, which may be different from the fee level charged to other
non-UC students.
Summer
fees for non-UC students
Non-UC
students are not subsidized by the State for summer instruction; however,
they may enroll in summer session courses at fee levels set by campuses to
cover the full cost of instruction and associated services.
Refund policy