PRESENT: Kari Lucas (SD, President), Lucia Snowhill (SB, Past President);
Patricia Inouye (D, President Elect), James Larrabee (UCB, LAUC Secretary),
Andrea Sevetson (UCB, Chair), Buzz Haughton (D, Chair), Catherine Palmer (I, Chair),
Stephen Fry (LA, Chair), Juliet McLaren (R, Chair), Barbara Slater(SD, Chair), Julia
Kochi (SF, Chair), Sherry DeDecker (SB, Chair), Deborah Murphy(SC, Chair), Gary Peete
(B, Ex Officio as LAUC representative to the Systemwide Library and Scholarly Information
Advisory Committee (SLASIAC), Linda Kennedy (D, Ex Officio as LAUC representative to
Systemwide Operations and Planning Advisory Group (SOPAG).
Guest: Myron Okada (Office of the President).
The meeting was called to order by President Kari Lucas at 10:07 A.M.
ANNOUNCEMENTS--Lucas
No new agenda items were offered.
SECRETARY'S REPORT--Larrabee
Minutes for the Executive Board meeting of Dec. 10, 1998 were approved as amended.
Recomendations were solicited to the draft minutes of the 1998 Fall Assembly.
PRESIDENT'S REPORT--Lucas
A. Spring Assembly at UC Riverside
1. The Executive Board will meet from 1:00-5:00 P.M. on May 25.
2. Choice of restaurants for dinner was discussed. Primary request was for a menu with at
least a couple of vegetarian entrees. Lucas will forward to Assembly planners.
3. The Parliamentarian can be invited to the Executive Board meeting. He is willing and
able to attend.
4. Program for Spring Assembly: the bylaws call for a membership meeting. In the past
couple of years this has taken the form of a program. Lucas is considering possibilities
and solicited ideas from the Board. Ideas included: The "distinguished step" of the
Librarian scale and/or the review process across the campuses.
ACTION: Lucas will take suggestions under advisement in planning the Spring Assembly program.
5. President's visits to the divisions: Lucas asked if visits to the divisions by the LAUC
president would be of interest. The Board thought so. She would like to coordinate her visits
to the divisions with the membership meeting.
ACTION: Lucas asked division chairs to send her their membership meeting dates for the next
couple of months.
MYRON OKADA (UCOP)
Okada: nothing to report on the budget; things are still up in the air. Despite "deficit" in
Governor's budget, it is generally anticipated that in the "May revise" of tax receipts will
offset perceived deficits. Was there an improved income statement for the State? Yes,
revenues were underestimated in previous statement. Economy is good.
What are the next steps in regard to the proposal to adjust the librarian series? Okada
recapped that the Vice-Chancellors had an agenda item about the LAUC proposal at their Council
of Vice-Chancellor's (CVOC) March meeting. The V-C deferred further discussion until more
analysis was available. UCOP is handling this proposal like any other proposal. Initial
steps involve administrative analysis of the proposal, assessment of cost factors,
examination of the basis for the recommendations, soliciting comments of the Vice Chancellors
and the University Librarians. Okada thinks V-Cs will not address this until the CVOC meeting
on May 28, after seeing the UCOP generated analysis that his office is developing (to be
distributed only to the V-C's). Collective bargaining discussions to negotiate a new contract
begin in winter 1999/2000, with anticipation of a new contract by June 2000. Lucas added that
the proposal was structured to coincide with the contract negotiation timeline since about
375 out of 475 librarians are represented.
OLD BUSINESS
1. Review of LAUC website draft proposal.
DECISION: After discussion, the Board reached consensus that "verbatim" notes for the
Executive Board meeting would be produced for distribution to the Board only; the President
will edit to action minutes to post on the LAUC Web site.
ACTION: The intention is to distribute the
draft of the LAUC Web site guidelines to
the membership for review and comment and submit the finalized guidelines to the Spring Assembly for approval.
2. Proposal to expand the Librarian series. Lucas will name the
delegation of five in the near future; to include the President, Vice President,
a Librarian V, the chair of the Committee on Professional Governance, and one other.
Suggestions solicited. Possibly an AUL for Human resources. The need to discuss with
delegation members beforehand what is to be said was emphasized. Members need to be
familiarized with the proposal. People must be available for a strategy session.
ACTION: Lucas will announce the membership of the delegation when it is formed.
NEW BUSINESS
1. Nomination Committee. Snowhill announced that April 4 is the deadline for getting candidates.
2. Proposed Bylaws revisions. The Chair of the Committee on Committees, Rules, and
Jurisdiction submitted several questions for the Board to answer before the committee
could proceed with proposing revisions to the bylaws. An additional issue was brought
forth by Sevetson who commented that the Spring Assembly always has the membership meeting,
and therefore the membership meeting is always in the south. These meetings should
alternate between north and south. The Bylaws specify that the membership meeting be
held at the Spring Assembly.
ACTION: Lucas will discuss suggestions with the chair of Committee on Committees, Rules,
and Jurisdiction.
3. Revising LAUC Position Papers. Is it time to revise the LAUC Position Papers since
several seem out-of-date? McLaren referred to the Position Paper on Position Papers for
procedure of revising or retiring papers. Revisions to I would be premature, matters not
sufficiently settled; II needs work, language is outdated; V has problems.
ACTION: Lucas will consider suggestions as to I and V; will consider appointing a committee
to revise II. All three may also be used as basis for the Assembly program.
4. Comments were solicited by Lucas from the divisions as to their activities in regard to
the proposal to expand the Librarian series: meetings with ULs and VCs, discussions, etc.
Most division chairs have talked to their University Librarians about the proposal. The
UL's appear to remain supportive of expanding the series, with questions about the specifics
of the proposal. AUL's for Human Resources on the campuses have been asked to gather data.
ADJOURNMENT
Meeting was adjourned at 3:29 P.M.
Respectfully submitted,
James Larrabee, LAUC Secretary
April 1, 1999
LAUC home page
Last revised April 8, 1999
Contact for this page is: Kari Lucas, klucas@ucsd.edu