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LAUC Executive Board Meeting
1:00-5:00 November 18, 1999
McHenry Library
University of California, Santa Cruz

 

P. Inouye (President), C. Palmer (Vice President), K. Lucas (Past President), D. Murphy (Secretary), B. Glendenning (UCB), C. LaRussa (UCD), Y. Wilson (UCI), M. Peters (UCLA), H. Hutchinson (UCR), B. Slater (UCSD), M. Fang (UCSF), J. Martorana (UCSB), S. Chesley (UCSC), G. Peete (SLASIAC), M. Goral (guest)

1) ANNOUNCEMENTS AND INTRODUCTIONS: (Inouye)
Next Executive Board meeting scheduled for March 3, 2000.
a. Approval of Agenda
b. Local arrangements
c. Update on LAUC proposal (Lan Dyson , UCSC University Librarian)
ULs to review soon. Chancellors' comments back by 11/30/99. Discussed impact and process of implementation at local and systemwide levels. Transition plan dependent on outcome of discussions.

2) SECRETARY'S REPORT: (Murphy)
a. Approval of minutes: LAUC Executive Board Meeting, October 7, 1999
Approved and accepted as corrected.
b. Discussion of procedures for creation of action minutes.
Past President will create for this year . Proposed that Vice Chair discontinue involvement with R&PD Committee and assumes responsibility for creating action minutes.
ACTION
Executive Board will review for potential changes to bylaws in next cycle

3) PRESIDENT'S REPORT: (Inouye)
a. Fall Assembly
Local arrangements (Chesley)

b. Review of LAUC Statewide Committees
The following reports were received and reviewed. Complete reports are available from the LAUC Statewide home page:
1. SLASIAC
Peete reported that links were available from the SLASIAC site to materials and documentation. ACTION
Decided that LAUC Executive Board would send comments regarding higher level issues.
2. Resource Sharing Committee
3. SOPAG
Discussion regarding communication between CDL/SOPAG and LAUC.
ACTION
Executive Board members asked to solicit ideas at local campuses.
4. CDC
5. HOPS
6. LTAG

c. Final charges to the LAUC Committees
Changes distributed . Summary of changes:
Fall- Committee receives and works on focus
Spring- Interim report
Fall- Final report and focus for next year

Change to Scholarly Communication Web Page Editorial Committee
L. Jaffe writing descriptions for editors, technical persons, public relations and editor in chief. Will evolve into an editorial board and report directly to LAUC president.

d. LAUC budget
Final LAUC budget is out, which now includes research grant funding. Noted that there is still a need to increase to the base funding level and possibly research grant funding as well.

e. Nominations Committee
Members include Lucas, Andrews, Riggs. Chair yet to be selected.

f. Nomination for representatives to NRLF and SRLF Advisory Boards
John King asking for slate of nominees.
ACTION
Inouye will consult membership.

g. Sturgis information
Handout distributed describing Sturgis guidelines. Noted that Sturgis is not mentioned in bylaws.
ACTION
Suggested that this might be a proposed bylaw change for Spring Assembly vote.

4) OLD BUSINESS:
a. Recommendation to Restructure the UC Salary Scale for Librarians
ACTION
Lucas will send out statement of status report.

b. Changing the interpretation of the criteria for advancement past the barrier step
1. Spring Program
2. Results ( Available at "http://www.ucop.edu/lauc/exboard/99springhan.html")
3. Questions
a. What is the interpretation of the criteria on each campus?
b. Is the interpretation too strict?
c. Is the interpretation not strict enough?
d. What do we want the interpretation to be?

Division Chairs summarized interpretation criteria available at each campus:
UCR ­ Little written criteria
UCLA ­ APM,LAUC position paper and recorded comments from UL. Uses the phrase "capstone achievement".
UCSC ­ No written guidelines, comments by UL
UCSB- No written guidelines
UCSD ­ No written interpretation, no UL
UCSF ­ No UL, but standards were high
UCD ­ No written interpretation, but standards high
UCB ­ Many UL's over last 14 years. No official written interpretation

Summary of discussion:
- Focus for achievement often on work done off campus rather than focusing on achievements in "professional competence and quality of service within the library" (Criteria 1). How does work outside of Criteria 1 relate back to the library? This work should be related in order to move to Librarian V. Focus needs to include more emphasis on Criteria 1, which should be one means of moving to Librarian V. Each campus needs to re-think their approach.
- Some of the current interpretations developed in an era when we anticipated more time and funding and were expected to work as faculty do. Instead, we've seen increased workloads and decreasing numbers of librarians.
- Changing and renewing focus on Criteria 1 would be a significant achievement. Not everyone can be a national leader, but can contribute on a national level.
- Could all who do excellent work achieve Librarian V? If so, that would be a starting point for change. Need to reward the majority, not the exceptions.

Inouye emphasized ultimate goal is to change current interpretation of criteria for advancement to Librarian V with increased focus for advancement to include Criteria 1. Mechanisms for change include:
-Revise current or create new position paper on advancement to Librarian V
-Have local Chair and local Professional Governance member meet with local members to solicit input.
ACTION
Inouye asked division Chairs to poll their membership regarding the changes discussed and what they would like LAUC to do.

5) NEW BUSINESS
a. Web page contest
Aim is to give recognition local efforts at disseminating LAUC information.
ACTION
Barbara Slater (UCSD) volunteered to look into. Will give criteria to LAUC Executive Board and announce to membership.

b. Electronic Communications Policy
LAUC response is to use UCB response as a focal point.
ACTION
Inouye will create a report and solicit comments from membership.

c. Tributes to Gloria Werner, Rita Scherrei, John Tanno, George Bynon, Kari Lucas
Inouye acknowledged the hard work that these individuals contributed in creating and following through on a proposal that will have a profound impact on our professional lives. Proposed that LAUC pass a resolution thanking them for their activities.

Meeting concluded at 5:00 p.m.
Minutes respectfully submitted by D. Murphy
11/18/99

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